City Council Meeting Tuesday, January 07, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Mark Posson

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

1. A.Martin Luther King Jr Day - January 20, 2025

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approval of Minutes of the December 17, 2024 City Council meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 24-24 in the amount of $1,175,502.54.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-24.

   Motion ________ Second ________ Vote ________ 

IX.CITY REQUESTED APPEARANCES

1. A.Aaron Maxwell - Bel Aire Chamber of Commerce

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of A Resolution Authorizing And Providing For The Construction And Equipping Of A New Public Works Facility Building In The City Of Bel Aire, Kansas; And Providing For The Payment Of The Costs Thereof.

   Action: Motion to (adopt / table / deny) A Resolution Authorizing And Providing For The Construction And Equipping Of A New Public Works Facility Building In The City Of Bel Aire, Kansas; And Providing For The Payment Of The Costs Thereof and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

2. B.Consideration of selecting a bid for Construction of the new Public Works Facility. Four bids were received:                                               

                                                       Commerce    Crossland      Eby                  Icon
   Base Bid                                     $4,977,500     $4,853,000   $5,180,000      $5,055,000
   Calendar Days                            330                220               290                   365
   Alternate #1 (Vehicle Storage)    $543,000       $435,000      $416,400         $460,000
   Alternate #2 (Material Storage)   $398,000       $360,000      $329,400         $348,000
   Alternate #3 (Concrete Blocks)   ($18,500)      ($48,000)      ($40,000)         ($39,000)
   Alternate #4 (Metal Panel 2)       $190,000       $178,000      $97,300           $180,000
   Alternate #5 (Metal Panel 1)       $217,000       $205,000      $125,700         $207,000

   Action: Motion to (accept / deny / table) the base bid from _____________ in the amount of $___________  (and)

   Alternate #1 in the amount of $__________

   Alternate #2 in the amount of $__________

   Alternate #3 in the amount of $__________ 

   Alternate #4 in the amount of $__________

   Alternate #5 in the amount of $__________

   Motion ________ Second ________ Vote ________

3. C.Consideration of Work Order No 24-11 from Professional Engineering Consultants for 2025 Street Preservation Projects Engineering Services.

   Action: Motion to (accept / deny / table) Work Order 24-11 from PEC in the amount of $125,000.00 for the design, bidding and construction observation and administration services for the 2025 Street Preservation Program Projects, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

4. D.Consideration of approving reimbursement to Dondlinger Construction for waterline replacement in Aurora Park in the amount of $15,442.00.

   Action: Motion to (approve / deny / table) reimbursement to Dondlinger Construction for waterline replacement in Aurora Park in the amount of $15,442.00 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

5. E.Consideration of An Ordinance Concerning The Amendment Of Chapter 18, Of The City Code Of Bel Aire, Kansas, In Connection With The Zoning Map, All Within The City Of Bel Aire, Sedgwick County, Kansas.

   Action: Motion to (approve / table / deny) An Ordinance Concerning The Amendment Of Chapter 18, Of The City Code Of Bel Aire, Kansas, In Connection With The Zoning Map, All Within The City Of Bel Aire, Sedgwick County, Kansas and authorize the Mayor to sign. 

   Motion __________  Second __________  Roll Call Vote:

   Jim Benage  ________   Greg Davied ________  Tyler Dehn  ________

   Emily Hamburg ______  Tom Schmitz  ________   John Welch   _______

6. F.PUD-24-02 Consideration of An Ordinance Approving The Recommendation Of The Bel Aire Planning Commission Recommending a zone change request in the City, from R-4 to R-5 and R-6, in a Preliminary PUD for Spring Pines (formerly called “Homestead at Spring PUD”,) generally located at North and east of East 53rd Street North and North Oliver.

   Action: Please choose one of the following (3) options, in accordance with K.S.A. 12-756(b). 

   1. Motion to approve the findings of fact and recommendation of the Planning Commission for PUD-24-02, Adopt the Ordinance as Presented, and authorize the Mayor to sign. (simple majority, 4 votes required)

   2. Motion to override the findings of fact and recommendation of the Planning Commission for PUD-24-02, Adopt alternate findings, disapprove the zone change request and Ordinance. (2/3 majority, 4 votes required)

   3. Motion to return the findings of fact and recommendation of the Planning Commission for PUD-24-02 to the Planning Commission for further consideration, with a statement specifying the basis for failure to approve or disapprove, the statement is; __________. (simple majority, 4 votes required)

   Motion __________     Second __________    Roll Call Vote:

   Greg Davied ________     Tyler Dehn ________   Emily Hamburg __________

   Tom Schmitz ________      John Welch _________     Mayor Jim Benage _________

7. G.Consideration of the dedication of streets and other public ways, service and utility easements and land dedicated for public use as shown on the Final Plat of Spring Pines Subdivision (SD-24-03).

   Action: Motion to (accept / deny / table) the dedications within the Final Plat for Spring Pines Subdivision and authorize all required signatures.

   Motion __________ Second __________ Vote ________

8. H.PUD-24-04 Consideration of An Ordinance Approving The Recommendation Of The Bel Aire Planning Commission Recommending a zone change request in the City for a Proposed Final PUD containing approved duplexes to be converted townhouses with zero interior lot lines on a reduced lot size in a R-4 zoning district as built (Chapel Landing Phase 2,) generally located at East 53rd Street North and Pinecrest Street. (A protest petition was not filed with the Bel Aire City Clerk within 14 days, after conclusion of the public hearing on 12/12/24.) 

   Action: Please choose one of the following (3) options, in accordance with K.S.A. 12-756(b). 

   1. Motion to approve the findings of fact and recommendation of the Planning Commission for PUD-24-04, Adopt the Ordinance as Presented, and authorize the Mayor to sign. (simple majority, 4 votes required) 

   2. Motion to override the findings of fact and recommendation of the Planning Commission for PUD-24-04, Adopt alternate findings, disapprove the zone change request and Ordinance. (2/3 majority, 4 votes required) 

   3. Motion to return the findings of fact and recommendation of the Planning Commission for PUD-24-04 to the Planning Commission for further consideration, with a statement specifying the basis for failure to approve or disapprove, the statement is; __________. (simple majority, 4 votes required)

   Motion __________     Second __________    Roll Call Vote:

   Greg Davied ________     Tyler Dehn ________   Emily Hamburg ________

   Tom Schmitz ________      John Welch ________     Mayor Jim Benage _______

XIII.EXECUTIVE SESSION

1. A.City Attorney’s performance review

   Action: Motion to recess into executive session to discuss the City Attorney’s performance review. The discussion will be pursuant to K.S.A. 75-4319 (b)(1) to discuss personnel matters of non-elected personnel. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

   Motion __________ Second ___________ Vote ___________

XIV.DISCUSSION AND FUTURE ISSUES

1. A.City Council Workshop - January 14th at 7:00 p.m.?

2. B.Sedgwick County Shared Roads Discussion 

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Approved Planning Commission Minutes, 11-14-2024

2. B.City Manager's Report - January 7, 2025

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.