City Council Meeting Tuesday, December 19, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the December 5, 2023 City Council meeting.

2. B.Approve an application by DG Retail, LLC (dba Dollar General) to renew a license to sell cereal malt beverages in original and unopened containers and not for consumption on the premises at 4554 Woodlawn Ave, Bel Aire, KS.

3. C.Approve an application by Seiko, LLC (dba Mirai Ramen & Sushi) to renew a license to sell cereal malt beverages for consumption on the premises at 6254 E 37th St N Ste 180, Bel Aire, KS.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance 23-23 in the amount of $337,369.43.

   Action: Motion to (approve / deny / table) Appropriations Ordinance 23-23.

   Motion ________ Second ________ Vote _________

VIII.CITY REQUESTED APPEARANCES: Ken Lee with Garver – Update on 53rd Street.

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of An Ordinance Authorizing The City Of Bel Aire, Kansas To Issue Its Taxable Industrial Revenue Bonds, Series 2023 (Bel Aire Secure Storage, LLC) For The Purpose Of Acquiring, Equipping And Constructing A Storage Facility; And Authorizing Other Related Documents And Actions.

   Action: Motion to (approve/ deny / table) An Ordinance Authorizing The City Of Bel Aire, Kansas To Issue Its Taxable Industrial Revenue Bonds, Series 2023 (Bel Aire Secure Storage, LLC) For The Purpose Of Acquiring, Equipping And Constructing A Storage Facility; And Authorizing Other Related Documents And Actions and authorize the Mayor to sign. 

   Motion ________ Second ________ Roll Call Vote ________

   Greg Davied ______ Tyler Dehn ______  Emily Hamburg ______

   Justin Smith ______  John Welch ______

2. B.Consideration of An Ordinance which sets forth uniform requirements for Users of the Sanitary Sewer Conveyance System for the City of Bel Aire and enables the City to comply with all applicable State and Federal laws, including the Clean Water Act (33 United States Code [U.S.C.] section 1251 et 15 seq.) and the General Pretreatment Regulations (Title 40 of the Code of Federal Regulations 16 [CFR] Part 403)

   Action: Motion to (adopt / deny / table) An Ordinance which sets forth uniform requirements for Users of the Sanitary Sewer Conveyance System for the City of Bel Aire and enables the City to comply with all applicable State and Federal laws, including the Clean Water Act (33 United States Code [U.S.C.] section 1251 et 15 seq.) and the General Pretreatment Regulations (Title 40 of the Code of Federal Regulations 16 [CFR] Part 403) and authorize the Mayor to sign.

   Motion ________ Second ________ Roll Call Vote:

   Greg Davied ______ Tyler Dehn ______  Emily Hamburg ______ 

   Justin Smith ______  John Welch ______

3. C.Consideration of an Agreement for Professional Services with Certified Engineering Design for the Design and Construction Staking services for the Bel Aire Lakes Development in the amount of $284,975.00.

   Action: Motion to (approve / deny / table) an Agreement for Professional Services with Certified Engineering Design for Design and Construction Staking services for the Bel Aire Lakes in the amount of $__________ and authorize the Mayor to sign.

   Motion ________  Second ________  Vote ________  

4. D.Consideration of accepting a bid for Sunflower Commerce Park 3rd Infrastructure. Four bids were received:

   Contractor                         Base Bid                  Alternate Bid

   Engineer’s Estimate         $1,214,617.00         $1,194,796.00

   Dondlinger                        $1,057,755.85         $1,045,863.25

   McCullough                      $1,182,985.85         $1,150,680.85

   Mies                                  $1,152,216.50         $1,139,002.50

   Nowak                               $1,210,918.59         $1,245,208.92

   Action: Motion to (accept / deny / table) the bid from _______________ in the amount of $_______________ for the Sunflower Commerce Park 3rd Infrastructure Project and authorize the Mayor to sign all related documents.

   Motion __________  Second __________ Vote __________

5. E.Consideration of An Agreement For Senior Centers By And Between Sedgwick County, Kansas and City Of Bel Aire.

   Action: Motion to (approve / deny / table) An Agreement For Senior Centers By And Between Sedgwick County, Kansas and City Of Bel Aire.

   Motion ________ Second ________ Vote _________

6. F.Consideration of accepting a bid to purchase a new Enterprise Resource Planning (ERP) system. Four bids were received, Two bids meet RFP requirements:

   One-Time Fee and Year 1                     Total

   Tyler Technologies                                  $304,178

   Caselle                                                    $141,477

   Annual Subscription                             Total

   Tyler Technologies                                  $107,845

   Caselle (with 3rd party Recreation)          $77,212

   Current Spend                                          $69,383

   Current Spend (with CC Fees Included)  $124,279

   Action: Motion to (accept / deny / table) the bid from _______________ in the amount not to exceed $_______________ for the purchase of a new Enterprise Resource Planning (ERP) system and authorize the Mayor to sign all related documents.

   Motion _______ Second ________ Vote ________

XII.EXECUTIVE SESSION

1. A.Executive Session

   Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Attorney, City Engineer, and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

   Motion ________ Second ________ Vote ________

2. B.Executive Session

   Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, Assistant City Manager, and the City Attorney. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

   Motion ________ Second ________ Vote ________

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion ________ Second ________ Vote ________

Additional Attachments:

1. A.Manager's Report - December 19, 2023

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting is available at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.