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City Council Meeting Tuesday, November 19, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Tom Schmitz                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Approval of Minutes of the November 5, 2024 City Council meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 24-21 in the amount of $3,661,135.66.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-21.

    Motion ________ Second ________ Vote ________ 

VIII.CITY REQUESTED APPEARANCES

  1. A.Special Presentation to James Schmidt

  2. B.City Engineer Anne Stephens - Woodlawn Update

  3. C.Kirk Jurgensen, PEC - Update on New Public Works Facility

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration Of An Ordinance Annexing Three Tracts Of Land Into The City Of Bel Aire, Kansas, Which Have A Common Boundary With The City of Bel Aire, Per The Request of Sedgwick County, And In Accordance With K.S.A. 12-520(e).

    Action: Motion to (adopt / deny / table) An Ordinance annexing three tracts of land, as described in the ordinance, into the City of Bel Aire, Kansas, and authorize the Mayor to sign.

    Motion ________ Second ________ Roll Call Vote:

    Greg Davied _______ Tyler Dehn _______ Emily Hamburg _______
    Tom Schmitz ________  John Welch  __________      

  2. B.Consideration Of An Agreement With Sedgwick County For Them To Pay A Share ($281,000) Of The Actual Costs Of The 53rd Street Road Project.

    Action: Motion to (approve / deny / table) An Agreement with Sedgwick County for their payment of $281,000, towards the 53rd Street Road Project, and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  3. C.Consideration Of A Personnel Policy Manual Update Concerning The Pregnant Workers Fairness Act (PWFA).

    Action: Motion to (adopt / deny / table) an update to the Personnel Policy Manual (as presented / as amended).

    Motion ________ Second ________ Vote ________

  4. D.Consideration of selecting a bid for Sanitary Sewer Improvements to serve Skyview at Block 49 2nd, Phase 2.       

    Contractor                                      Bid Amount
    Engineer’s Estimate                       $213,622.50
    Apex Excavating                            $164,690.00
    Dondlinger & Sons                        $240,297.88
    McCullough Excavation                $174,430.00
    Mies Construction                          $150,526.60
    Nowak Construction                      $281,018.80
    Utility Contractors, LLC               $209,477.00

    Action: Motion to (accept / deny / table) the bid from ___________ in the amount not to exceed $___________ for Sanitary Sewer Improvements Improvements to serve Skyview at Block 49 2nd, Phase 2 and authorize the Mayor to sign.

    Motion ________ Second _________ Vote _________

  5. E.Consideration of selecting a bid for water and sewer improvements to serve Bel Aire Lakes, Phase 1.

                                                     Engineer’s Est.          Mies                   Nowak
    Group A –Transmission Main    $624,164.00           $514,572.00      $355,010.80
    Group B – Water                        $364,808.40            $326,474.00      $265,722.50
    Group C – Sewer                       $475,661.63            $496,158.50       $445,274.40
    Total                                        $1,464,634.03         $1,337,204.50   $1,066.007.70

    Action: Motion to (accept / deny / table) the bid from _____________ in the amount not to exceed $________ for water and sewer improvements to serve Bel Aire Lakes, Phase 1 and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  6. F.Consideration of an agreement (Work Order No. 24-12, Master Services Agreement) with Professional Engineering Consultants for part time Construction Inspection services for the Bel Aire Lakes Subdivision Phase 1 water and sanitary sewer Construction.

    Action: Motion to (accept / deny / table) Work Order No. 24-12 with Professional Engineering Consultants for part time Construction Inspection services for the Bel Aire Lakes Subdivision Phase 1 water and sanitary sewer Construction and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  7. G.Consideration of the 2024 Food for Fines Program.

    Action: Motion to (approve/deny/table) the 2024 Food for Fines Program.

    Motion ________ Second ________ Vote ________

XII.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussion the subject of: (                                     ), pursuant to the KSA 75-4319 exception for: (                              ). Invite the City Manager and the City Attorney. The meeting will be for a period of (    ) minutes, and the open meeting will resume in City Council Chambers at (           ) PM.

Motion _______ Second _______ Vote _______ 

XIII.DISCUSSION AND FUTURE ISSUES

  1. A.Update on ERP upgrade

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

  1. A.Public Works - October 2024

  2. B.Recreation Update - October 2024

  3. C.Manager's Report - November 5 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.