City Council Meeting Tuesday, March 05, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Mark Posson

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

1. A.American Red Cross Month - March 2024

2. B.Severe Weather Preparedness Week, March 4-8, 2024

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Approval of Minutes of the February 20, 2024 City Council meeting.

2. B.Approval of a Resolution designating signatories for the City's account with the Kansas Municipal Investment Pool.

3. C.Approval of a Resolution designating signatories for the City's checking account.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 24-04 in the amount of $454,118.20.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-04.

   Motion ________ Second _________Vote _________

IX.CITY REQUESTED APPEARANCES: None

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of an Agreement with Katherine Jacobs for the 53rd Street Reconstruction Project.

   Action: Motion to (approve / deny / table) the Agreement with Katherine Jacobs for the 53rd Street Reconstruction Project, and authorize the Mayor to sign.

   Motion __________ Second __________ Vote __________

2. B.Consideration of acquiring a Permanent Road Right-of-Way for the 53rd Street      Reconstruction Project.

   Action: Motion to (approve / deny / table) the acquisition of a Permanent Road Right-of-Way from Katherine Jacobs for the 53rd Street Reconstruction Project, and authorize the Mayor to sign.

    Motion __________ Second __________ Vote __________

3. C.Consideration of acquiring a Temporary Construction Easement for the 53rd Street Reconstruction Project.

   Action: Motion to (approve / deny / table) the acquisition of a Temporary Construction Easement from Katherine Jacobs for the 53rd Street Reconstruction Project, and authorize the Mayor to sign.

   Motion __________ Second __________ Vote __________

4. D.Consideration of A Resolution Amending And Supplementing Resolution No. 21-40 Of The City Of Bel Aire, Kansas, Which Authorized Certain Improvements To 53rd Street In The City And The Issuance Of General Obligation Bonds Of The City To Pay Costs Of Such Improvements.

   Action: Motion to (adopt / deny / table) A Resolution Amending And Supplementing Resolution No. 21-40 Of The City Of Bel Aire, Kansas, Which Authorized Certain Improvements To 53rd Street In The City And The Issuance Of General Obligation Bonds Of The City To Pay Costs Of Such Improvements and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

5. E.Consideration of accepting a bid for 53rd Street Reconstruction, Oliver to Woodlawn. Four bids were received:

                          Eng. Est.           APAC              KS Paving       Pearson          Prado

   Base Bid       $1,906,687.00   $1,767,210.75  $1,541,211.00  $1,554,703.10  No Bid

   Add.Alt.1        $332,028.00      $202,906.00     $216,740.50     $202,906.00    $774,732.00

   Base +Alt.1  $2,238,715.00   $1,970,116.75  $1,757,951.50  $1,757,609.10  $1,999,822.90

   Add.Alt. 2      $290,205.00      $197,679.01      $213,269.70     $178,422.00    No Bid

   Base+Alt.2  $2,196,892.00   $1,964,889.76   $1,754,480.70  $1,733,125.10  $1,999,822.90

   Base+1&2   $2,528,920.00   $2,167,795.76   $1,971,221.20  $1,936,031.10  $1,999,822.90

   Completion Dates         Eng. Est.     APAC       KS Paving   Pearson       Prado

   Asphalt Substantial      Oct. 1          Aug. 15      Oct. 1         Oct. 1          No Bid

   Asphalt Final                Oct. 31       Sept. 14      Oct. 1          Oct. 25        No Bid   

   Concrete Substantial    Oct. 1          Sept. 15     Oct. 1          Nov. 29       Oct. 1 

   Concrete Final              Oct. 31        Oct. 1        Nov. 15       Dec. 20       Oct. 20

   Action: Motion to (accept / deny / table) the bid from _________, for the base bid in the amount of $__________

   (and/or) add alternate 1 in the amount of $__________ 

   (and/or) add alternate 2 in the amount of $__________

   for a total bid amount of $____________for 53rd Street Reconstruction, Oliver to Woodlawn and authorize the Mayor to sign all related documents.

   Motion ________ Second ________Vote ________

6. F.Consideration of proposals for Construction Inspection and Administration services for 53rd Street from Oliver to Woodlawn.

      Company         Inspection                      Compliance Testing    Total

      PEC                  $241,465.00                 $27,531.40                  $268,996.40

      TranSystems    $215,000 - $285,000    Included*                      $215,000- $285,000

      WSP                 $277,176.32                  $27,063.50                  $277,176.3

      *additional nominal fee for moisture/density analysis

   Action: Motion to (accept / deny / table) the Agreement for Construction Inspection and Administration Services with ____________ for the Construction Inspection and Administration for 53rd Street from Oliver to Woodlawn in the amount of $____________ and authorize the Mayor to sign.

   Motion __________  Second __________ Vote __________

7. G.Consideration of accepting a bid for Hillcrest Water Main Replacement. Four bids were received:

   Contractors              Bid

   UMC                        $287,973.00

   Dondlinger               $408,600.00

   Mies                         $377,060.00

   Nowak                     $359,963.00

   McCullough             No Bid

   Action: Motion to (accept / deny / table) the bid from _________ in the amount of $_________ for Hillcrest Water Main Replacement and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

8. H.Consideration of accepting a bid for street repairs on Webb Road north of 53rd Street, Oliver between 47th and 48th Street, and 39th and Edgemoor. Three bids were received:

   Contractor                     Bid amount

   Pearson Construction     $57,005.00

   Kansas Paving                $49,840.00

   APAC Construction        $60,875.00

   Action: Motion to (accept / deny / table) the bid from _____________  in the amount of $___________ for street repairs on Webb Road north of 53rd Street, Oliver between 47th and 48th Street, and 39th and Edgemoor and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

9. I.Consideration of a Kansas Local Bridge Improvement Program Bridge Reconstruction/Rehabilitation Agreement.

   Action: Motion to (approve / deny / table) the Kansas Local Bridge Improvement Program Bridge Reconstruction/Rehabilitation Agreement by and between the Kansas Department of Transportation and the City of Bel Aire, and authorize the Mayor to sign.

   Motion __________  Second __________ Vote __________

10. J.Consideration of the proposal from Mayer Specialty Services in the amount of $12,500 for a thorough cleaning and video inspection of the storm sewer box culvert and pipe that run underneath the northbound lane of Woodlawn from Quail Ridge to 45th. 

    Action: Motion to (approve / deny / table) the quote from Mayer Specialty Services in the amount of $12,500.00 for a thorough cleaning and video inspection of the storm sewer box culvert and pipe that run underneath the northbound lane of Woodlawn from Quail Ridge to 45th, and authorize the Mayor to sign all related documents.

    Motion __________  Second __________ Vote __________

11. K.Consideration of an Interlocal Service Agreement For Exchange Of Services Between The City Of Bel Aire, Kansas And The City Of Kechi, Kansas, and a related waiver from Triplett Woolf Garretson, LLC.

    Action: Motion to (approve / deny / table) an Interlocal Service Agreement For Exchange Of Services Between The City Of Bel Aire, Kansas And The City Of Kechi, Kansas and (approve / deny / table ) the Conflict Waiver from Tripplett Woolf Garretson, LLC and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________ 

XIII.EXECUTIVE SESSION

1. A.Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, Assistant City Manager, City Attorney, City Engineer and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

   Motion __________ Second _________ Vote __________

2. B.Action: Motion to recess into Executive Session to discuss contract negotiations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. The Executive Session will include the City Manager, Assistant City Manager, and Attorneys for the City. The Executive Session will be for a period of (___) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

   Motion ________ Second ________ Vote ________

3. C.Action: Motion to recess into Executive Session to discuss personnel performance pursuant to K.S.A. 75-4319(b)(1) to discuss personnel matters of non-elected personnel. The Executive Session will include the City Attorney. The Executive Session will be for a period of (_____) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

   Motion ________ Second _________Vote _________

4. D.Action: Motion to recess into Executive Session to discuss personnel performance pursuant to K.S.A. 75-4319(b)(1) to discuss personnel matters of non-elected personnel. The Executive Session will include the Assistant City Manager. The Executive Session will be for a period of (_____) minutes, and the open meeting will resume in City Council Chambers at (_____) p.m.

   Motion ________ Second _________Vote _________

XIV.DISCUSSION AND FUTURE ISSUES: Workshop March 12th at 6:30 p.m.?

XV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Manager's Report - March 5, 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.