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City Council Meeting Tuesday, April 01, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Tom Schmitz                   John Welch        

III.OPENING PRAYER:

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Approval of Minutes of the March 18, 2025 City Council meeting.

  2. B.Accept Petitions (4) for Paving, Sanitary Sewer, Drainage and Water Improvements to serve Sunflower Commerce Park 3rd Addition.

  3. C.Adopt Resolutions (4)  Determining The Advisability Of The Making Of Certain Internal Improvements In The City Of Bel Aire; Making Certain Findings With Respect Thereto; And Authorizing And Providing For The Making Of The Improvements In Accordance With Such Findings (Paving, Sanitary Sewer, Stormwater Drainage, and Water Distribution System Improvements—Phase 2/Sunflower Commerce Park Third Addition).

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 25-06 in the amount of $705,325.00.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 25-06.

    Motion ________ Second ________ Vote ________ 

VIII.CITY REQUESTED APPEARANCES

  1. A.Markey Jonas, WAMPO Community Planner - Metropolitan Transportation Plan 2050 (MTP 2050)

  2. B.Greg Dane, President of the Bel Aire Area Chamber of Commerce

  3. C.Ken Lee, Garver Engineering - 45th Street Design, and 53rd Street Sidewalk

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.VAC-25-01 Consideration of An Ordinance Approving the Recommendation of The Bel Aire Planning Commission recommending a Vacation Request in the City to Vacate a Platted 20’ Wide Utility Easement on Lots 7 & 8, Block 1, Sunflower Commerce Park 3rd Addition, to construct a parking lot for the development of a warehouse, generally located at 5440 Sunflower Court, East 53rd Street and Webb Road.

    Action: Please choose one of the following (3) options. 

    1. Motion to approve the findings of fact and recommendation of the Planning Commission for VAC-25-01, Adopt the Ordinance as Presented, and authorize the Mayor to sign. (simple majority, 4 votes required) 

    2. Motion to override the findings of fact and recommendation of the Planning Commission for VAC-25-01, Adopt alternate findings, disapprove the Vacation request and Ordinance. (2/3 majority, 4 votes required) 

    3. Motion to return the findings of fact and recommendation of the Planning Commission for VAC-25-01 to the Planning Commission for further consideration, with a statement specifying the basis for failure to approve or disapprove, the statement is; __________. (simple majority, 4 votes required)

    Motion __________          Second __________         Roll Call Vote:

    Greg Davied _____          Tyler Dehn _____             Emily Hamburg _____

    Tom Schmitz _____         John Welch _____            Mayor Jim Benage _____

  2. B.Consideration of a Contract By And Between The City Of Bel Aire, Kansas, And Key Equipment & Supply Co (Sewer Easement Machine, Trade-In, and Trailer).

    Action: Motion to (approve / deny / table) a Contract with Key Equipment & Supply Company, for a Sewer Easement Machine, Trade-In and Trailer, in the amount not to exceed $__________ and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  3. C.Consideration of Change Order No 1 for Arthur Heights Estates for additional fire hydrant assembly in the amount not to exceed $22,399.53.

    Action: Motion to (accept / deny / table) Change Order No 1 for Arthur Heights Estates for additional fire hydrant assembly in the amount not to exceed $22,399.53.

    Motion ________ Second ________ Vote ________

  4. D.Consideration of An Ordinance Pertaining to Impeding the Flow of Traffic

    Action: Motion to (adopt / deny / table) An Ordinance Pertaining to Impeding the Flow of Traffic (as presented / as amended) and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

  5. E.Consideration of approving a contingency fund for the construction of the Public Works Facility.

    Action: Motion to approve the contingency fund of $564,800.00 (10%) for the construction of the Public Works Facility and authorize the Mayor to sign. 

    Motion ________ Second ________ Vote ________

  6. F.Consideration of the Annual En Banc Meeting of the CCUA Members to discuss the Budget, per Section 13.1 of the CCUA Bylaws adopted on 05/26/22.

    Action: Motion to authorize CCUA to waive the Annual En Banc Meeting of the CCUA Members as required in Section 13.1 of the CCUA Bylaws adopted on 05/26/22 for the 2026 Budget, subject to a similar waiver by the City Council of Park City and authorize the Mayor to sign.

    Motion ________ Second ________ Vote ________

XII.EXECUTIVE SESSION

  1. A.Executive Session related to Pending Litigation

    Action: Motion to recess into executive session to discuss with legal counsel and receive legal advice related to pending litigation. The discussion will be pursuant to K.S.A. 75- 4319 (b)(2) for legal consultation with Neil Gosch, which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Engineer, City Attorney, and Katherine Chlumsky. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m. 

    Motion __________ Second ___________ Vote ___________ 

  2. B.City Manager's performance review

    Action: Motion to recess into executive session to discuss the City Manager’s performance review. The discussion will be pursuant to K.S.A. 75-4319 (b)(1) to discuss personnel matters of non-elected personnel. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

    Motion __________ Second ___________ Vote ___________

XIII.DISCUSSION AND FUTURE ISSUES

  1. A.Next City Council Workshop, April 8th at 7:00 p.m.?

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

  1. A.City Manager's Report - April 1, 2025

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.