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City Council Meeting Tuesday, March 19, 2024 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

  1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
    Justin Smith                   John Welch        

III.OPENING PRAYER: Terry Hedrick

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

  1. A.Approval of Minutes of the March 5, 2024 City Council meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

  1. A.Consideration of Appropriations Ordinance No. 24-05 in the amount of $471,383.25.

    Action: Motion to (approve / deny / table) Appropriations Ordinance No. 24-05.

    Motion ________ Second _________Vote _________

VIII.CITY REQUESTED APPEARANCES

  1. A.Special Presentation to Ty Lasher

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

  1. A.Consideration of a Letter of Intent to Issue IRB’s and Provide Other Incentives for Construction of a Warehouse, Distribution, Office, and Retail Facility (Walton's 53rd Holdings, LLC).

    Action: Motion to (approve / deny / table) a Letter of Intent to Issue IRB’s and Provide Other Incentives for Construction of a Warehouse, Distribution, Office, and Retail Facility (Walton's 53rd Holdings, LLC) and authorize the Mayor to sign.

    Motion _______ Second ________ Vote ________

  2. B.Consideration of a Notice of Hearing regarding Issuance of IRB’s and Other Incentives for Construction of a Warehouse, Distribution, Office, and Retail Facility (Walton's 53rd Holdings, LLC).

    Action: Motion to (approve / deny / table) a Notice of Hearing regarding Issuance of IRB’s and Other Incentives for Construction of a Warehouse, Distribution, Office, and Retail Facility (Walton's 53rd Holdings, LLC) and authorize the Mayor to sign.

    Motion _______ Second ________ Vote ________

  3. C.Consideration of a Contracting Agreement of Additional Work / Change Order from Mid-West Plastering, LLC in the amount of $19,740.00 for repairs to Central Park Community Pool.

    Action: Motion to (accept / deny / table) the Contracting Agreement of Additional Work / Change Order in the amount of $19,740.00 from Mid-West Plastering, LLC for repairs to Central Park Community Pool and authorize the Mayor to sign.

    Motion ________ Second _______ Vote ________

  4. D.Consideration of the proposal from PEC in the amount of $19,000 for additional geotechnical investigation and monitoring wells for the Woodlawn Project. 

    Action: Motion to (approve / deny / table) the quote from PEC in the amount of $19,000.00 for additional geotechnical investigation and monitoring wells for the Woodlawn Project and authorize the Mayor to sign all related documents.

    Motion __________  Second __________ Vote __________

  5. E.Consideration of the Supplemental Agreement with Garver for Construction Staking and Construction Support Services for the 53rd Street, Oliver to Woodlawn project in the amount Not to Exceed $70,100.

    Action: Motion to (accept / deny / table) the Supplemental Agreement with Garver for the Construction Staking and Construction Support Services for 53rd Street from Oliver to Woodlawn in the amount Not to Exceed $70,100 and authorize the Mayor to sign.

    Motion __________  Second __________ Vote __________

  6. F.Consideration of an Agreement for Construction Inspection with TranSystems for 53rd Street Reconstruction.

    Action: Motion to (approve / deny / table) the agreement Agreement for Construction Inspection with TranSystems (as presented / as amended) for 53rd Street Reconstruction and authorize the Mayor to sign.

    Motion ________ Second _______ Vote ________

  7. G.Consideration of A First Amendment to Employment Agreement of City Attorney.

    Action: Motion to (approve / deny / table) First Amendment to Employment Agreement of City Attorney, and authorize the Mayor to sign.

    Motion __________ Second __________ Vote __________

XII.EXECUTIVE SESSION

  1. A.Action: Motion to go into executive session for the sole purpose of discussing the subject of: attorney-client consultation regarding contractual obligations pursuant to K.S.A. 75-4319(b)(2) for consultation with an attorney for the public body or agency which would be deemed privileged in the attorney-client relationship. Invite the City Manager, Assistant City Manager, City Attorney, City Engineer and Neil Gosch. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

    Motion __________ Second _________ Vote __________

  2. B.Action: Motion to recess into executive session to discuss information related to the city’s financial interest pursuant to K.S.A. 75-4319(b)(4) to discuss data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships. Invite the City Manager, Assistant City Manager, City Attorney, and City Engineer. The meeting will be for a period of (____) minutes, and the open meeting will resume in City Council Chambers at (____) p.m.

    Motion __________ Second _________ Vote __________

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

  1. A.Finance Report - February 2024

  2. B.Recreation Activities Report - February 2024

  3. C.Manager's Report - March 19, 2024

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.