City Council Meeting Tuesday, July 15, 2025 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Tom Schmitz                   John Welch        

III.OPENING PRAYER: Gary Green

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.DETERMINE AGENDA ADDITIONS

VI.CONSENT AGENDA

1. A.Approval of Minutes of the July 1, 2025 City Council meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion _______ Second _______ Vote _______ 

VII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance No. 25-13 in the amount of $2,265,453.79.

   Action: Motion to (approve / deny / table) Appropriations Ordinance No. 25-13.

   Motion ________ Second ________ Vote ________ 

VIII.CITY REQUESTED APPEARANCES

1. A.Receive an update from PEC regarding preliminary design plans for Skyview Park

IX.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

X.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XI.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of Contract with Ultra Fiberglass Systems for Catwalks for the new Public Works Facility.

   Action: Motion to (accept / deny / table) the Contract with Ultra Fiberglass Systems for Catwalks in the amount not to exceed $33,658, and authorize the Mayor to sign all related documents.

   Motion ________ Second ________ Vote ________

2. B.Consideration of Contract with Double Check Company, LLC for installation of fuel center equipment at the new Public Works Facility.

   Action: Motion to (accept / deny / table) Contract with Double Check Company, LLC for fuel center equipment and installation at the new Public Works Facility in the amount of $209,431.00 and authorize the Mayor to sign all related documents.

   Motion _______ Second _______ Vote ________ 

3. C.Consideration of Contract with United Rentals Inc. for purchase of a trailer-mounted portable pump for emergency use at sewer lift stations.

   Action: Motion to (accept / deny / table) the Contract with United Rentals Inc. for purchase of a trailer-mounted portable pump in the amount not to exceed $65,568.56 and authorize the Mayor to sign. 

   Motion ________ Second ________ Vote ________

4. D.Consideration of accepting a bid for Water Main replacement at various locations in Bel Aire.

   Action: Motion to (accept / deny / table) the Base Bid from __________ for Water Main Replacement on Krueger and Harding Streets from 46th to 48th,

   (and) Alternate 1 - Water Main Replacement on Battin Street from Krueger to 48th Street;

   (and/ or) Alternate 2 - Water Main Replacement on Glendale Street from 46th to 48th;

   in the total bid amount not to exceed $_______, and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

5. E.Consideration of approving Work Order No 18 to the Master Agreement for Professional Services with Garver for construction observation on the 45th and Oliver Bridge Replacement project. 

   Action: Motion to (accept / deny / table) Work Order No 18 to the Master Agreement for Professional Services with Garver for construction observation on the 45th and Oliver Bridge Replacement project, billed hourly in the amount not to exceed $30,080 and authorize the Mayor to sign.

   Motion ________ Second ________ Vote ________

6. F.Consideration of Incorporating by Reference, the Standard Traffic Ordinance for Kansas Cities (52nd Edition), as published by the League of Kansas Municipalities in 2025. (STO 2025) 

   Action: Motion to (adopt / deny / table) the Ordinance Incorporating the 52nd Edition of the Standard Traffic Ordinance (as presented / as amended) and authorize the Mayor to sign. 

   Motion ________ Second ________ Vote ________ 

7. G.Consideration of Incorporating by Reference, the Uniform Public Offense Code for Kansas Cities (41st Edition), as published by the League of Kansas Municipalities in 2025. (UPOC 2025) 

   Action: Motion to (adopt / deny / table) the Ordinance (as presented / as amended) and authorize the Mayor to sign. 

   Motion ________ Second ________ Vote ________

XII.EXECUTIVE SESSION

1. A.Executive Session

   Action: Motion to recess into executive session to discuss with legal counsel and receive legal advice related to pending litigation. The discussion will be pursuant to K.S.A. 75- 4319 (b)(2) for legal consultation with Neil Gosch, which would be deemed privileged in the attorney-client relationship. Invite the City Manager, City Engineer, City Attorney, and Katherine Chlumsky. The meeting will be for a period of (______) minutes, and the open meeting will resume in City Council Chambers at (______) p.m.

   Motion __________ Second ___________ Vote ___________ 

XIII.DISCUSSION AND FUTURE ISSUES

XIV.ADJOURNMENT

Action: Motion to adjourn.

Motion _______  Second _______  Vote _______ 

Additional Attachments:

1. A.Recreation Activities Report - June 2025

2. B.Public Works Report - June 2025

3. C.Tree Board Minutes, May 2025

4. D.City Manager's Report - July 15, 2025

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Video of this meeting can be streamed at www.belaireks.gov and on YouTube. Please make sure all cell phones and other electronics are turned off and put away.