City Council Meeting Tuesday, February 21, 2023 07:00 PM 7651 E. Central Park Ave, Bel Aire, KS

I.CALL TO ORDER: Mayor Jim Benage

II.ROLL CALL

1. Greg Davied                   Tyler Dehn                    Emily Hamburg        
   Justin Smith                   John Welch        

III.OPENING PRAYER: Dr. Rob Lindsted

IV.PLEDGE OF ALLEGIANCE TO THE AMERICAN FLAG

V.PROCLAMATION

1. A.Severe Weather Awareness Week, March 6-10, 2023

VI.DETERMINE AGENDA ADDITIONS

VII.CONSENT AGENDA

1. A.Minutes of the February 7, 2023 City Council meeting.

2. B.Minutes of the February 9, 2023 City Council Special Meeting.

Action: Motion to (approve / table / deny) the Consent Agenda as (listed / amended) and authorize the Mayor to sign.

Motion ________ Second ________ Vote ________

VIII.DISCUSSION AND APPROVAL OF APPROPRIATIONS ORDINANCE

1. A.Consideration of Appropriations Ordinance 23-03 in the amount of $2,026,332.65.

   Action: Motion to (accept / deny / table) Appropriations Ordinance 23-03.

   Motion ________ Second ________ Vote ________

IX.CITY REQUESTED APPEARANCES

X.CITIZEN CONCERNS: If you wish to speak, please fill out a "Request to Speak" card at the podium and give it to the City Clerk before the meeting begins. When you are called on by the Mayor, please go to the podium, speak into the microphone, and state your name and address before giving your comments. Please limit your comments to 3 minutes in the interest of time. If more time is needed, you may request an extension from the Mayor.

XI.PUBLIC HEARING

1. A.Bayside Development Project – The purpose of the public hearing is to hear from taxpayers and other interested parties regarding the proposed issuance by the City of its Taxable Industrial Revenue Bonds (Bayside Development Project), in a principal amount not to exceed $150,000,000 (the "Bonds") and in regard to an exemption from ad valorem taxation of property constructed or purchased with the proceeds of such Bonds.

   Action: Motion to close the public hearing.

   Motion _______ Second _______ Vote _______

XII.REPORTS
A.      Council Member Reports
B.      Mayor's Report
C.      City Attorney Report
D.      City Manager Report

XIII.ORDINANCES, RESOLUTIONS AND FINAL ACTIONS

1. A.Consideration of A Resolution Of The Governing Body Of The City Of Bel Aire, Kansas Determining The Advisability Of Issuing Taxable Industrial Revenue Bonds For The Purpose Of Financing The Acquisition, Construction And Equipping Of Multiple Warehouse And Manufacturing Facilities To Be Located In The City; And Authorizing Execution Of Related Documents.

   Action: Motion to (accept / deny / table) A Resolution Of The Governing Body Of The City Of Bel Aire, Kansas Determining The Advisability Of Issuing Taxable Industrial Revenue Bonds For The Purpose Of Financing The Acquisition, Construction And Equipping Of Multiple Warehouse And Manufacturing Facilities To Be Located In The City; And Authorizing Execution Of Related Documents and authorize the Mayor to sign.

   Motion _______ Second _______ Vote _______

2. B.Consideration of approving the second five years, of a total ten year of tax abatements for the 2017 Wickham Glass Industrial Revenue Bond (IRB).

   Action: Motion to (approve / deny / table) the second five years of tax abatements for the 2017 Wickham Glass IRB and authorize all required signatures.

   Motion _______ Second _______ Vote _______

3. C.Consideration of An Order (V-23-01) Vacating A Portion Of A Platted Building Setback Line On Certain Property Located In Aurora Park at 4130 N Harding Ave.

   Action: Motion to (approve /table / deny ) An Order (V-23-01) Vacating A Portion Of A Platted Building Setback Line On Certain Property Located In Aurora Park at 4130 N Harding Ave and authorize the Mayor to sign.

   Motion _______ Second _______ Roll Call Vote:

   Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

   Justin Smith _______ John Welch_______Mayor Jim Benage _____

4. D.Consideration of accepting the Engineering Agreements with KE Miller for the design and construction staking of the Water Distribution System, Sanitary Sewer Collection System, and Street and Storm Sewer System to serve Elk Creek 3rd.

   Action: Motion to (accept / deny / table) the Engineering Agreements with KE Miller for the design and construction staking of the Water Distribution System in the amount of $4,300.00, the design and construction staking of the Sanitary Sewer Collection System in the amount of $7,200.00 and the design and construction staking of the Street and Storm Sewer System in the amount of $23,800.00 to serve Elk Creek 3rd and authorize the Mayor to sign.

   Motion _______Second _______Vote _______

5. E.Consideration of Agreements for Annexation for two adjacent parcels located on Webb Rd half way between 45th and 53rd Streets (Bryant properties).

   Action: Motion to (accept / deny / table) the Consent To and Agreements For Annexation for the Bryant properties, and authorize the Mayor to sign.

   Motion _______ Second _______ Vote _______

6. F.Consideration of An Ordinance Annexing And Incorporating A Portion Of Section 21-26-2E Into The Boundaries Of The City Of Bel Aire, Kansas.

   Action: Motion to approve/table/deny the annexation of portions of section 21-26-2E into the corporate limits of the City of Bel Aire, and authorize the Mayor to sign.

   Motion _______ Second _______ Roll Call Vote:

   Greg Davied _______ Tyler Dehn_______ Emily Hamburg_______ 

   Justin Smith _______ John Welch_______

7. G.Consideration of the Change Order Request from Pearson Construction for the addition of retaining walls in the northeast and southeast corners of Woodlawn and Odessa in the amount of $38,556.00. 

   Action: Motion to (approve / deny / table) the Change Order Request from Pearson Construction in the amount of $38,556.00 for retaining walls in the northeast and southeast corners of Woodlawn and Odessa, and authorize the Mayor to sign all related documents.

   Motion ________ Second ________ Vote ________ 

8. H.Consideration of accepting the Engineering Agreement with Garver for the design, construction staking and project administration / observation for storm water and paving improvements in Aurora Park ($112,850) and Cozy Drive ($80,125).

   Action: Motion to (accept / deny / table) the Engineering Agreement with Garver for the design, construction staking and project administration / observation for storm water and paving improvements in Aurora Park and Cozy Drive at a total cost of $192,975.00 and authorize the Mayor to sign.

   Motion _______Second _______Vote _______

XIV.EXECUTIVE SESSION

Action: Motion to go into executive session for the sole purpose of discussion the subject of: (                                     ), pursuant to the KSA 75-4319 exception for: (                              ). Invite the City Manager and the City Attorney. The meeting will be for a period of (    ) minutes, and the open meeting will resume in City Council Chambers at (           ) PM.

Motion __________ Second _________ Vote __________

XV.DISCUSSION AND FUTURE ISSUES

XVI.ADJOURNMENT

Action: Motion to adjourn.

Motion _______ Second _______ Vote _______

Additional Attachments

1. A.PD Monthly Report - December 2022

2. B.PD Monthly Report - January 2023

3. C.Rec Dept Monthly Report - February 2023

4. D.Treasurer Report-4th quarter 2022

5. E.Manager's Report - February 21, 2023

Notice
It is possible that sometime between 6:30 and 7:00 PM immediately prior to this meeting, during breaks, and directly after the meeting, a majority of the Governing Body may be present in the Council Chambers or the lobby of City Hall. No one is excluded from these areas during these times. Rebroadcasts of this meeting can be streamed on YouTube and at www.belaireks.gov. Please make sure all cell phones and other electronics are turned off and put away.