City Council Closed & Regular Session 10/20/2020 06:00 PM 550 E. 6th Street, Beaumont, CA

MEETING PARTICIPATION NOTICE

This meeting will be conducted utilizing teleconference communications and will be recorded for live streaming as well as open to public attendance subject to social distancing and applicable health orders. All City of Beaumont public meetings will be available via live streaming and made available on the City's official YouTube webpage. Please use the following link during the meeting for live stream access.

BeaumontCa.gov/Livestream

Public comments will be accepted using the following options.

1.  Written comments will be accepted via email and will be read aloud during the corresponding
     item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise
     authorized by City Council. Comments can be submitted anytime prior to the meeting as well
     as during the meeting up until the end of the corresponding item. Please submit your
     comments to: NicoleW@BeaumontCA.gov

2.  Phone-in comments will be accepted by joining a conference line prior to the corresponding
     item of the meeting. Public comments shall not exceed three (3) minutes unless otherwise
     authorized by City Council. Please use the following phone number to join the call:
     (951) 922 - 4845

3.  In person comments subject to the adherence of the applicable health orders and social
     distancing requirements.

In compliance with the American Disabilities Act, if you require special assistance to participate in this meeting, please contact the City Clerk's office using the above email or call (951) 572 - 3196. Notification 48 hours prior to a meeting will ensure the best reasonable accommodation arrangements.

CLOSED SESSION - 5:00 PM

A Closed Session of the City Council / Beaumont Financing Authority / Beaumont Utility Authority / Beaumont Successor Agency (formerly RDA)/Beaumont Parking Authority / Beaumont Public Improvement Authority may be held in accordance with state law which may include, but is not limited to, the following types of items: personnel matters, labor negotiations, security matters, providing instructions to real property negotiators and conference with legal counsel regarding pending litigation. Any public comment on Closed Session items will be taken prior to the Closed Session. Any required announcements or discussion of Closed Session items or actions following the Closed Session with be made in the City Council Chambers.

CALL TO ORDER

Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council Member White

Public Comments Regarding Closed Session

• 1.Conference with Legal Counsel Regarding Potential Initiation of Litigation Pursuant to Government Code Section 54956.9(d)(4)  (Potential Case Adverse to the State of California Challenging State COVID-19 Restrictions Impacting Local Businesses)

• 2.Conference with Labor Negotiators - Pursuant to Government Code Section 54957.6 City Designated Representatives City Manager Todd Parton and Administrative Services Director Kari Mendoza. Employee Organizations: Beaumont Police Officers Association and SEIU 

Adjourn to Regular Session

REGULAR SESSION - 6:00 PM

CALL TO ORDER

Mayor Santos, Mayor Pro Tem Lara, Council Member Carroll, Council Member Martinez, Council Member White

Report out from Closed Session:

Action on any Closed Session items:

Action of any requests for Excused Absence:

Pledge of Allegiance:

Approval / Adjustments to the Agenda:

Conflict of Interest Disclosure:

ANNOUNCEMENTS/ RECOGNITION / PROCLAMATIONS / CORRESPONDENCE

PUBLIC COMMENT PERIOD (ITEMS NOT ON THE AGENDA)

Any one person may address the City Council on any matter not on this agenda. If you wish to speak, please fill out a “Public Comment Form” provided at the back table and give it to the City Clerk. There is a three (3) minute time limit on public comments. There will be no sharing or passing of time to another person. State Law prohibits the City Council from discussing or taking actions brought up by your comments.

CONSENT CALENDAR

Items on the consent calendar are taken as one action item unless an item is pulled for further discussion here or at the end of action items.

Approval of all Ordinances and Resolutions to be read by title only.

• 1.Ratification of Warrants

  Recommended Action:

  Ratify Warrants dated:

  July 2, 2020
  July 9, 2020
  July 16, 2020
  July 30, 2020

• 20200702 warrants.pdf (0.92 MB)
• 20200709 warrants.pdf (0.53 MB)
• 20200716 warrants.pdf (0.40 MB)
• 20200730 warrants.pdf (1.59 MB)

• 2.Approval of Minutes

  Recommended Action:

  Approve Minutes dated:

  October 6, 2020
  October 8, 2020

• CC Minutes 10.06.2020.pdf (0.19 MB)
• CC Workshop Minutes 10.08.2020.pdf (0.18 MB)

• 3.FY 2021 General Fund and Wastewater Fund Budget to Actual through September 2020

  Recommended Action:

  Receive and file.

• Staff Report - General Fund and Wastewater Fund Budget to Actual Report.pdf (0.03 MB)
• Attachment A - FY 2021 General Fund through Sept 2020.pdf (0.17 MB)
• Attachment B - FY 2021 Wastewater Fund through Sept 2020.pdf (0.16 MB)

• 4.Performance Bond Acceptance and Security Agreements for RSI Communities- Heartland, LLC. Tracts 27971-4, 27971-6, 27971-8, 27971-11, and 27971-12 for Street Improvements within the Olivewood Specific Plan Residential Development

  Recommended Action:

  Accept the following bonds and security agreements:

  Accept Performance Bond No. PB03010407102

  Accept Performance Bond No. PB03010407116

  Accept Performance Bond No. PB03010407117

  Accept Performance Bond No. PB03010407119

  Accept Performance Bond No. PB03010407120

• Staff Report for Bond Acceptance Olivewood Street Improvements 27971-4,6,8,11,12.pdf (0.03 MB)
• Attachment A - Olivewood Aerial Map.pdf (0.06 MB)
• Attachment B - Bond# PB03010407102 and security agreement for street improvements and associated improvement plan.pdf (7.29 MB)
• Attachment C - Bond#PB03010407116 and security agreement for street improvements and associated improvement plan.pdf (7.45 MB)
• Attachment D - Bond# PB03010407117 and security agreement for street improvements and associated improvement plan.pdf (7.76 MB)
• Attachment E - Bond# PB03010407119 and security agreement for street improvements and associated improvement plan.pdf (5.85 MB)
• Attachment F - Bond# PB03010407120 and security agreement for street improvements and associated improvement plan.pdf (6.03 MB)

• 5.Performance Bond Exoneration for Bond No. 1001053518 and Accept One-Year Maintenance Bond No. PB03010407121

  Recommended Action:

  Accept Maintenance Bond No. PB03010407121 to replace Performance Bond No. 1001053518.

• Staff Report Pinehurst Tract 36783.pdf (0.03 MB)
• Attachment A - Tract 36783 Aerial Map.pdf (0.15 MB)
• Attachment B - Bond exoneration application for Bond No.1001053518, and associated street storm drain and sewer improvement plans.pdf (5.31 MB)
• Attachment C - Maintenance Bond No. PB03010407121 for street, storm drain and sewer improvements.pdf (0.34 MB)

• 6.Final Approval of Parcel Map No. 37366 for SDC Fairway Canyon, LLC Located in the Oak Valley & SCPGA Golf Course Specific Plan

  Recommended Action:

  Approval of Parcel Map No. 37366 as it is in substantial conformance with the approved tentative map.

• Staff Report - PM37366- Fairway Canyon PA25.pdf (0.37 MB)
• PM37366-Attachement A.pdf (1.68 MB)

PUBLIC HEARINGS

Approval of all Ordinances and Resolutions to be read by title only.

ACTION ITEMS

Approval of all Ordinances and Resolutions to be read by title only.

• 7.Staff Report Regarding the City’s Preparation for Rain after the Wildfires

  Recommended Action:

  Receive and file.

• Staff Report - Preparation for Rain after Wildfires.pdf (0.03 MB)
• Apple Fire Burn Scar Flood Warning Council.pdf (26.96 MB)

• 8.Purchase of One 2020 Dodge Charger Police Vehicle from National Auto Fleet Group in an Amount not to Exceed $34,210.76 and Installation of Emergency Equipment in an Amount of $10,126.31

  Recommended Action:

  Authorize the purchase of one Dodge Charger police vehicle in the amount of $34,210.76 from National Auto Fleet Group and authorize the purchase of emergency equipment and installation in the amount of $10,126.31.

• Staff Report - PD Vehicle Purchase.pdf (0.03 MB)
• Vehicle Purchase Quote - Dodge Charger.pdf (0.44 MB)
• Emergency Equipment and Installation Quote - Dodge Charger.pdf (0.13 MB)

• 9.Reject all Bids received on October 2, 2020, Award a Public Works Agreement to Matich Corporation for Construction Services for 2020 Mid-Year Street Enhancement Project (CIP R-05) in an Amount Not to Exceed 2,624,697.70; and Authorize the City Manager to Sign Change Orders up to an Additional $875,302.30 for a Total Not to Exceed Construction Budget of $ 3,500,000

  Recommended Action:

  Reject all bids received on October 2, 2020, 

  Award a Public Works Agreement to Matich Corporation for construction services for the 2020 Mid-Year Street Enhancement Project in an amount not to exceed $2,624,697.70, and

  Authorize the City Manager to sign change orders up to an additional $875,302.30 for a total not to exceed construction budget of $3,500,000.

• Staff Report - 2020 Mid Year Street Enhancement R2.pdf (0.80 MB)
• Public Works -Matich (10-16-20).pdf (0.05 MB)
• Contract Exhibit A-NIB.pdf (0.18 MB)
• Contract Exhibit B- Matich Bid.pdf (1.00 MB)

• 10.Award of Contract to Lisa Wise Consulting for the Sixth Cycle Housing Element Update in an Amount not to Exceed $209,995

  Recommended Action:

  Award a Professional Services Contract with Lisa Wise Consulting for the Sixth Cycle Housing Element Update in an amount not to exceed $209,995 and authorize the Mayor to execute the agreement on behalf of the City of Beaumont.

• Staff Report - Housing Element Contract Award.pdf (0.03 MB)
• Attachment A - RFP Housing Element Update.pdf (0.11 MB)
• Attachment B - LWC Final Scope of Work.pdf (0.15 MB)
• Attachment C - LWC Final Budget.pdf (0.48 MB)
• Attachment D - HEU PSA Lisa Wise Consulting.pdf (0.05 MB)

• 11.Approval of Invoice from Riverside County Fire Department for 4th Quarter Fire Services

  Recommended Action:

  Approve payment of the FY 2020 4th Quarter Fire Services invoice from Riverside County Fire Department in the amount of $995,832.29.

• Staff Report - FY 2020 4th Quarter Fire Services Invoice.pdf (0.03 MB)
• Attachment A - Fire Services Invoice 4th Quarter FY 2020.pdf (1.39 MB)

• 12.Approval of City Attorney Invoices for the Month of September 2020.

  Recommended Action:

  Approved invoices in the amount of $98,766.80.

• SBEMP Invoices - Sept 2020.pdf (5.31 MB)

LEGISLATIVE UPDATES AND DISCUSSION

COUNCIL REPORTS
     -   Carroll
     -   Lara
     -   Martinez
     -   Santos
     -   White

ECONOMIC DEVELOPMENT UPDATE
Economic Development Committee Report Out and City Council Direction

CITY TREASURER REPORT
Finance and Audit Committee Report Out and City Council Direction

CITY CLERK REPORT

CITY ATTORNEY REPORT

CITY MANAGER REPORT

FUTURE AGENDA ITEMS

ADJOURNMENT

The next regular meeting of the Beaumont City Council, Beaumont Financing Authority, the Beaumont Successor Agency (formerly RDA), the Beaumont Utility Authority, the Beaumont Parking Authority and the Beaumont Public Improvement Agency is scheduled for Tuesday, November 3, 2020, at 5:00 p.m. or thereafter as noted on the posted Agenda for Closed Session items in the City Council Board Room No. 5, followed by the regular meeting at 6:00 p.m. or thereafter as noted on the posted Agenda at City Hall.