City Council Meeting Tuesday, June 18, 2024 05:30 PM 598 Main Street, Bay St. Louis, MS 39520

Call to Order

Invocation and Pledge

Agenda Amendments if Needed

Announcements

Guests 

Minutes Approval

• 1.Motion to approve the minutes of June 4, 2024. 

• 06-04-2024.pdf (0.06 MB)

Planning and Zoning

• 2.Motion to overturn Planning and Zoning's recommendation and deny the application for a special exception and variance to the zoning ordinance submitted by Donald Robertson requesting a special exception to construct a detached accessory dwelling and a variance of 623sf to minimum lot area of located at 223 Leonhard Avenue.

• 223Leonhard_VarianceApplication.pdf (0.12 MB)
• 223Leonhard_SpecialExceptionApplication.pdf (0.07 MB)
• 223Leonhard_Survey.pdf (0.70 MB)
• 223Leonhard_plans.pdf (1.72 MB)
• 223Leonhard - Robertson - application summary & letter of recommendation (1).pdf (0.07 MB)

• 3.Motion to follow Planning and Zoning's recommendation and approve the application for a variance to the zoning ordinance submitted by Lee and Taryn Rogers requesting a variance of 30', resulting in a 20' setback to the front yard and a variance of 12' resulting in an 8' setback to the rear yard located at 1350 North Beach Boulevard.

• 1350NBeachBlvd_Variance_Application_Rogers.pdf (1.85 MB)
• 1350NBeachBlvd_Rogers_SupportingDocuments.pdf (4.58 MB)
• Rogers - 1350 N Beach Blvd - application summary and recommenation (1).pdf (0.06 MB)

• 4.Motion to overturn Planning and Zonings' recommendation and deny the application for special exception to the zoning ordinance submitted by Celina LeBlanc requesting a special exception to allow an accessory dwelling on the parcel located at 411 Ballentine Street.

• 411Ballentine_SpecialException_LeBlanc_Application.pdf (0.88 MB)
• 411Ballentine_SitePlan_LeBlanc.pdf (1.23 MB)
• LeBlanc - 411 Ballentine - Application summary & recommendation (1).pdf (0.07 MB)

Mayor's Report

• 5.Motion to ratify the mayor's reappointment of Janet Freeman to the Bay Waveland Housing Authority for another 4 year term.

• 6.Motion to accept the resignation of Jimmy Osbourne from the Planning and Zoning Commission. 

• 7.Motion to ratify the mayor's appointment of Mikayla Brown to the Planning and Zoning Commission. 

• Mikayla Brown Resume.png.pdf (0.29 MB)

Council Business

• 8.Motion to spread the RFQ for Grant Administrator for SWIFT Grants and the letter to MEMA Requesting SWIFT Grant Budget Amendments on the minutes.

• RFP for Grant Administrator - Swift Grant.June 2024 - PDF.pdf (0.11 MB)
• SWIFT Grant.Letter to MEMA for Budget Amendment.Bay St. Louis.June 2024.pdf (0.35 MB)

• 9.FEMA Regulations update Mole St.

• 10.Discuss Tennis Courts

Public Forum

Project Updates

• 11.Motion to approve the recommendation by MP Design to accept the best and low bid from David Rush Construction in the amount of $951,400 for the renovations of the Court Street Community Center.

• Court Street Bid Recommendation 24-0613.pdf (0.22 MB)
• Court Street Bid Tab Signed 24-0613.pdf (0.15 MB)
• Court Street Project Costs 24-0613A.pdf (0.08 MB)

• 12.Engineer's Report

• Council Update 6.18.24.pdf (0.13 MB)

• 13.Sewer Rehab Project Update (ARPA) - Jason Chiniche

• 14.Motion to authorize the advertisement for construction bids for downtown ADA Boardwalk phase 2.

• 15.Motion to authorize the advertisement for construction bids for BSL Sewer Improvements project Phase 2.

• 16.Motion to approve the GOMESA Grant application for FY 2025.

• GOMESA-Form-FY2025-BSL update (1).pdf (1.54 MB)

• 17.Motion to approve the Mississippi Tidelands Trust Fund Grant Program application for FY 2026.

• FY2026-Tidelands-Bay St Louis Harbor (1).pdf (3.83 MB)

City Clerk's Report

• 18.Motion to approve the docket of claims 24-032 in the amount of $529,577.17. 

• CITY OF BAY ST. LOUIS_COUNCIL DOCKET.06.18.2024.24.032.pdf (0.07 MB)
• 06.18.2024 DOCKET.pdf (0.27 MB)

• 19.Motion to approve docket of claims #24-033 special dated June 18, 2024. 

• 06.18.2024(special).pdf (0.10 MB)

Consent Agenda

• 20.Motion to approve Governor Tate Reeve's proclamation declaring offices closed on Friday July 5th in addition to July 4th, 2024 in observance of Independence Day. 

• Governers 4th of July Proclamation 2024.pdf (0.28 MB)

• 21.Motion to approve the Budget Calendar for the 2024/2025 Fiscal year. 

• Budget Calendar - FY2025.pdf (0.15 MB)

• 22.Motion to amend the motion from May 21 authorizing the administration to get quotes for lease purchase of used trucks not to exceed $74,000 for public works and utility departments to not to exceed $74,800 for public works and utility departments. 

• 23.Motion to approve FY 2023-2024 Mid-year budget amendments for funds 001-Operating, 400-Utility Operations, and 450-Municipal Harbor.

• 24.Motion to authorize the administration to advertise for request for qualifications (RFQ) for engineering services for the street paving project on Depot Way and the addition of new parking spaces on Blaize Ave as part of the Train Depot Improvements Project.

• 25.Motion to approve engagement letter with Butler Snow for Ballentine Properties LLC vs. Bay St. Louis.

• Engagement Letter_Ballentine Properties_ LLC v. City of Bay St. Louis(88040649.1).pdf (0.36 MB)

• 26.Motion to approve contract for services between the City of Bay St. Louis and the Hancock County Circuit Clerk for Redistricting Services.

• Redistricting 2023 City of Bay St. Louis & Hancock County Circuit Clerk (1).pdf (0.05 MB)

• 27.Motion to approve the Commercial Lease Agreement between the city of Bay St. Louis and Pafford EMS of Mississippi Inc at a monthly sum of $500.00 for services beginning June 18, 2024 and ending June 18, 2025. 

• Pafford MS 1 year lease DRAFT.pdf (0.10 MB)

• 28.Motion to approve the proposal from AT&T for a cell phone to be used as a “call out phone” for the community centers for a monthly rate of $27.99.

• City of Bay St. Louis – FirstNet Built with AT&T Feature Phone Quote - 06142024.pdf (0.15 MB)

• 29.Motion to approve the low and best quote for elevator modernization in the Train Depot Building by EMR Services LLC for $67,723.00 and to use the FRA grant as the funding source.

• BSL-TRAiN DEPOT.pdf (0.21 MB)
• City of Bay Saint Louis Train Depot Mod.pdf (0.24 MB)
• Bay St Louis Train Depot - Kone Elevator HydroMod.pdf (0.75 MB)

• 30.Motion to spread the executed software license agreement for My Government Online to be used in the Building Department with South Central Planning and Development Commission with monthly fee of $999.00. 

• My Government Online.Executed Agreement.Bay St Louis, MS.May 2024 (1).pdf (1.42 MB)

• 31.Motion to spread the executed contract for the Scianna Lane Drainage project between the City of Bay St. Louis and JLB Contractors. 

• Scianna Lane Drainage Project.Signed Contract with JLB Contractors.May 2024.pdf (2.22 MB)

• 32.Motion to approve the invoice from MP Design in the amount of $24,000 for the GRPC Grant Court Street Community Center Project. 

• MP Design Invoice.pdf (0.03 MB)

• 33.Motion to approve work order 15-007-031 from Chiniche Engineering in the amount of $15,000 for Bayou Lacroix Boat Launch Improvements Phase 2. 

• Chiniche 15-007-031 Bayou Lacroix Phase 2.pdf (0.12 MB)

• 34.Motion to approve the invoices from Chiniche Engineering in the total amount of $42,016.37. 

• CES invoice 15-007-0129 Pickleball Court 6.11.24.pdf (0.51 MB)
• CES Invoice 15-007-0248 Main Drain Improvements 6.11.24.pdf (0.08 MB)
• CES Invoice 15-007-0282 LSL Inventory 6.11.24.pdf (0.19 MB)
• CES Invoice 22-00661 BSL City Wide Sewer - ARPA Phase 1 Inspection 6.11.24.pdf (0.18 MB)
• CES invoice 15-007-0273 Water System Improvements (DOH Loan) 6.11.24.pdf (0.23 MB)
• CES Invoice 22-00662 BSL City Wide Sewer - ARPA Phase 1 CA 6.11.24.pdf (0.13 MB)
• CES invoice 15-007-0197 MS 4 6.11.24.pdf (0.11 MB)
• CES Invoice 22-00663 BSL City Wide Sewer - ARPA Phase 2 design 6.11.24.pdf (0.13 MB)
• CES Invoice 15-007-0301 6.11.24.pdf (0.23 MB)

• 35.Motion to approve the certification letter dated June 18, 2024.

• 06.18.2024 CERTIFICATION LETTER.pdf (0.02 MB)

• 36.Motion to approve the certification letter for Docket of Claims 24-033 Special. 

• 06.18.2024 CERTIFICATION LETTER(special).pdf (0.11 MB)

Spread Reports

• 37.Motion to spread the Cash Balances report on the minutes. 

• CASH BALANCES 06142024 REVISED TEMPLATE.pdf (0.04 MB)

• 38.Motion to spread the Bay Saint Louis Payroll in the amount of $228,368.32 dated June 14, 2024 on the Minutes.

• ALL_06.14.2024.pdf (0.04 MB)

• 39.Motion to spread the Bay Saint Louis Payroll Hours Report dated June 14, 2024, on the Minutes.

• WAGE & HOURS_06.14.2024.pdf (0.04 MB)

• 40.Motion to spread the monthly harbor report on the minutes.

• HRB SALES OCT 2023 TO SEPT 2024 (4).pdf (0.11 MB)
• HARBOR SLIP REPORT 2023 to 2024 (5).pdf (0.14 MB)

Attorney's Report

• 41.Motion to approve Ordinance #665-06-2024 adopting redistricting of ward boundaries for the City of Bay St. Louis, Mississippi.

• Ordinance 665-06-2024.pdf (0.42 MB)
• BSL Benchmark.pdf (1.48 MB)
• BSL Benchmark Population Summary.pdf (0.09 MB)

Executive Session (If Needed)

Adjourn

• 42.Motion to adjourn the meeting of June 18, 2024.