City Council Regular Meeting 06/09/2020 06:00 PM COUNCIL CHAMBERS | 1901 5th Street

CALL TO ORDER

INVOCATION & PLEDGE
Texas State Flag Pledge: "Honor The Texas Flag; I Pledge Allegiance To Thee, Texas, One State Under God, One And Indivisible.” 
(Mayor Pro Tem Jason Childers)

CERTIFICATION OF QUORUM

MISSION STATEMENT
The City of Bay City is a community that fosters future economic growth, strives to deliver superior municipal services, invests in quality of life initiatives and is the gateway to the great outdoors. We encourage access to our unique historical and eco-cultural resources while maintaining our small-town Texas charm.
(Mayor Pro Tem Jason Childers)

APPROVAL OF AGENDA

PUBLIC COMMENTS
State Law prohibits any deliberation of or decisions regarding items presented in public comments. City Council may only make a statement of specific factual information given in response to the inquiry; recite an existing policy; or request staff places the item on an agenda for a subsequent meeting.

CONSENT AGENDA ITEMS FOR CONSIDERATION AND/OR APPROVAL

  1. 1. APPROVE THE APPOINTMENT OF JEANETTE BELL AND ROBERT KNOX TO THE BAY CITY COMMUNITY DEVELOPMENT BOARD.

    (Robert K. Nelson, Mayor)

  2. 2. APPOINTMENT OF TROY HALFMAN TO MAINSTREET BOARD.

    (Robert K. Nelson, Mayor)

  3. 3. May 12, 2020 Work Shop Minutes Approval

  4. 4. May 12, 2020 Regular Council Meeting Minutes Approval

  5. 5. May 26, 2020 Work Shop Meeting Minutes Approval

  6. 6. May 26, 2020 Regular Council Meeting Minutes Approval

REGULAR ITEMS FOR DISCUSSION, CONSIDERATION AND/OR APPROVAL

  1. 7. RECEIVE AND DISCUSS UPDATES OF THE ONGOING TOURISM COUNCIL.

    (Heidi Martinez, Tourism Manager)

  2. 8. RECEIVE SPECIAL RECOGNITION FROM THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) PARKS AND NATURAL AREA AWARDS IN THE PROJECTS LESS THAN $500,000 CATEGORY, THE BAY CITY PARKS AND RECREATION DREAMSCAPE.

    (Shawn Blackburn, Director of Parks and Recreation)

  3. 9. PRESENTATION OF 2019 TEXAS MUNICIPAL LIBRARY DIRECTORS ASSOCIATION (TMLDA) ACHIEVEMENT IN LIBRARY EXCELLENCE AWARD.

    (Samantha Denbow, Library Director)

  4. 10. DISCUSS, CONSIDER, AND/OR REJECT THE CONSTRUCTION BID FOR THE MISCELLANEOUS CONCRETE REPAIRS TO HLAVINKA CONSTRUCTION COMPANY AND AWARD THE CONSTRUCTION BID FOR THE MISCELLANEOUS CONCRETE REPAIRS TO LOWEST RESPONSIBLE BIDDER AND AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT APPROVED TO FORM BY THE CITY ATTORNEY BETWEEN THE CITY OF BAY CITY AND ZACHERY PHILLIPS, INC.

    (Barry Calhoun, Public Works Director)

  5. 11. DISCUSS, CONSIDER AND/OR APPROVE A RESOLUTION OF THE CITY OF BAY CITY NAMING THE TEXAS DEPARTMENT OF TRANSPORTATION AS ITS AGENT FOR THE PURPOSES OF APPLYING FOR, RECEIVING AND DISBURSING FUNDS FOR SPECIFIED IMPROVEMENTS TOTALING $7,548,000.00 AND FOR THE ADMINISTRATION OF CONTRACTS NECESSARY FOR THE BAY CITY REGIONAL AIRPORT. 

    (James Mason, Airport Manager)

  6. 12. DISCUSS AND TAKE ACTION TO REJECT BIDS RECEIVED ON "A" AND "E" HANGERS, AND CALL FOR BID FOR CONSTRUCTION FOR "E" HANGER ONLY.

    (James Mason, Airport Manager)

  7. 13. DISCUSS, CONSIDER AND/OR APPROVE REGIONAL DRAINAGE STUDY ENGINEERING SERVICES AND FUNDING SOURCES IN THE AMOUNT OF $306,000.

    (Alyssa Dibbern, Engineering Tech)

  8. 14. UPDATE ON IMPROVEMENTS ON THE COTTONWOOD CREEK DIVERSION CHANNEL.

    (Matt Breazeale, Jones & Carter Engr)

  9. 15. DISCUSS, CONSIDER AND/OR APPROVE AN ORDINANCE AMENDING SECTION 6.11 THE CITY OF BAY CITY PERSONNEL GUIDELINES TO BE EFFECTIVE IMMEDIATELY. 

    (Shawna Burkhart, City Manager)

  10. 16. DISCUSS, CONSIDER, AND/OR APPROVE HARRISON, WALDROP, AND UHEREK, L.L.P. TO PROVIDE AUDIT SERVICES FOR THE CITY OF BAY CITY FOR THE YEAR ENDING SEPTEMBER 30, 2020.

    (Scotty Jones, Finance Director)

ITEMS / COMMENTS & MAYOR AND COUNCIL MEMBERS

ADJOURNMENT 

AGENDA NOTICES:

Action by Council Authorized: The City Council may vote and/or act upon any item within this Agenda. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, pursuant to and in accordance with Texas Government Code Section 551.071, to seek the advice of its attorney about pending or contemplated litigation, settlement offer or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflict with the Open Meetings Act and may invoke this right where the City Attorney, the Mayor or a majority of the Governing Body deems an executive session is necessary to allow privileged consultation between the City Attorney and the governing body, if considered necessary and legally justified under the Open Meetings Act. The City Attorney may appear in person, or appear in executive session by conference call in accordance with applicable state law.

Attendance By Other Elected or Appointed Officials: It is anticipated that members of other city board, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the other city boards, commissions and/or committees. Notice is hereby given that the meeting, to the extent required by law, is also noticed as a meeting of the other boards, commissions and/or committees of the City, whose members may be in attendance. The members of the boards, commissions and/or committees may participate in discussions on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless such item and action is specifically provided for on an agenda for that board, commission or committee subject to the Texas Open Meetings Act.

Executive Sessions Authorized: This agenda has been reviewed and approved by the City’s legal counsel and the presence of any subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551 by legal counsel for the governmental body and constitutes an opinion by the attorney that the items discussed therein may be legally discussed in the closed portion of the meeting considering available opinions of a court of record and opinions of the Texas Attorney General known to the attorney. This provision has been added to this agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144(c) and the meeting is conducted by all participants in reliance on this opinion.

CERTIFICATION OF POSTINGThis is to certify that the above notice of a Regular Called Council Meeting was posted on the front window of the City Hall of the City of Bay City, Texas on Wednesday, June 3, 2020 before 6:00 p.m. Any questions concerning the above items, please contact Mayor Robert K. Nelson at (979) 245-2137.