Utilities Commission Meeting Wednesday, June 08, 2022 05:30 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN

CALL TO ORDER

ROLL CALL

CONSENT AGENDA

• 1.Approve the Utilities Commission Meeting Minutes of May 4, 2022.

• Staff Report - Minutes.pdf (0.04 MB)
• 05.04.2022.pdf (0.08 MB)

BUSINESS ITEMS

• 2.Recommend Planning & Zoning approve the Conditional Use Permit for Stare Academy with Conditions.

• Staff Report - Stare Academy.pdf (0.04 MB)
• Stare Academy CUP Application.pdf (1.69 MB)

• 3.Approve the Vacation of Utility Easements, PUD, and Preliminary & Final Plat of Baxter Medical Park Third Addition

• Staff Report - Vacation, PUD, and Preliminary Final Plat of Baxter Medical Park Third Addition.pdf (0.04 MB)
• Preliminary & Final Plat of Baxter Medical Park Third Addition.pdf (1.18 MB)

• 4.Approve the Brainerd Lakes Integrated Health System Development Agreement

• Staff Report - Development Agreement - Brainerd lakes Integrated Health System.pdf (0.04 MB)
• Essentia MSC Addittion 05-24-2022.pdf (9.09 MB)

• 5.Approve the Brainerd Lakes Integrated Health System Stormwater Facilities Maintenance Agreement.

• Staff Report - Essentia Health Stormwater Facilities Maintenance Agreement.pdf (0.04 MB)
• Stormwater Facilities Maint. Agreement -Brainerd Lakes Integrated Health System.pdf (1.39 MB)

• 6.Accept the Brainerd Lakes Storage, LLC. (KO Storage) Municipal Improvements as Outlined in the Development Agreement

• Staff Report - Brainerd Lakes Storage, LLC Development Agreement.pdf (0.04 MB)

• 7.Accept the Menards, Inc. Municipal Improvements as Outlined in the Development Agreement

• Staff Report - Menards Development Agreement.pdf (0.04 MB)

• 8.Approve the Bolton & Menk Fee Amendment for the 2022 Inglewood Drive Railway Crossing & Associated Roadway Improvements Project in the Not to Exceed Amount of $170,490.00 for a Total Revised Contract Amount of $946,850.00 as Outlined Above in the Staff Recommendation

  Approve the Bolton & Menk Pavement Management Plan Update

• Staff Report - Bolton Menk Fee Amendment.pdf (0.04 MB)
• Fee Amendment.pdf (0.26 MB)

• 9.Award the Base Bid to ASTECH Corporation of St. Cloud, Minnesota in the amount of $306,774.40 for the 2022 Micro Surfacing Improvements Project

• 2022 Micro Surfacing Staff Report 06.08.2022.pdf (0.04 MB)
• 126755 Bid Award Letter.pdf (0.91 MB)

• 10.Quiet Zone Assessment Project Monthly Update

• Staff Report 2022.06.08 SEH Monthly Update - Quiet Zone Assessment.pdf (0.04 MB)

• 11.Water Treatment Plant Improvements Project Monthly Update

• WTP Filter Reconstruction Monthly Project Update_06.01.22.pdf (0.04 MB)

• 12.Approve the Northern Plains Contracting Inc. Change Order No. 4 in the deduct amount of $18,270.57 for the Water Treatment Plant Improvements Project

• Staff Report - Change Northern Plains Contracting Order No. 4.pdf (0.04 MB)
• Change Order 4 - SEH-NPC Signed.pdf (0.58 MB)

• 13.Approve the Northern Plains Contracting Inc. Partial Pay Estimate No. 9 in the amount of $132,134.10 for the Water Treatment Plant Improvements Project.

• Approve NPC Pay Application 9_06.08.22.pdf (0.04 MB)
• Northern Plains Partial Pay Estimate No. 9.pdf (0.25 MB)

• 14.Install a New Chlorine Feed Booster Pump and VFD at the Water Interconnect Building and Increase the Project Budget from $150,100 to $162,950.

• Staff Report Booster Pump Replacement 05-27-22.pdf (0.07 MB)
• 2021-10311 Booster Pump Replacement 05-27-22.pdf (0.18 MB)

• 15.Approve SEH Contract Amendment No. 3 for Water Treatment Plant Filter Reconstruction and Needs Assessment in the not-to-exceed amount of $25,020.00 for a total revised contract of $240,703.64

• Approve SEH Contract Amendment No 3.pdf (0.04 MB)
• Suppl Ltr Agreement - Additional Services 5-27-2022_signed.pdf (0.80 MB)

• 16.Accept the KLM Inspection Report for the 400,000 Gallon South Water Tower and budget $65,000 in the Water Enterprise Fund for Repairs/Maintenance to Structures for the 2023 budget.

• Staff Report Template - South Water Tower.pdf (0.04 MB)
• KLM South Water Tower Inspection Report.pdf (8.50 MB)

• 17.2021 Mill & Inlay and Full Depth Reclamation Improvements Project Update.

• 2021 Baxter Street Improvements Project Update.pdf (0.04 MB)

• 18.Approve the Knife River Corporation – North Central Change Order No. 4 in the increased amount of $20,128.00 and amending the contract completion dates for the 2021 Mill & Inlay and Full Depth Reclamation Improvements Project.

• Staff Report - 2021 Mill & Overlay Change Order No. 4.pdf (0.04 MB)
• 2021 Mill & Overlay Change Order No. 4.pdf (0.24 MB)

• 19.2022 Full Depth Reclamation & Reconstruction Improvements Project Monthly Update

• 2022 Baxter Street Improvements Project Update.pdf (0.04 MB)
• Project Schedule.pdf (2.74 MB)

• 20.Approve the Anderson Brother Construction Company of Brainerd, LLC Change Order No. 1 in the increased amount of $27,838.16 for the 2022 Full Depth Reclamation & Reconstruction Improvements Project.

• Staff Report Anderson Brothers Change Order No. 1.pdf (0.04 MB)
• 4422 Change Order 1 - Signed Scan.pdf (0.58 MB)

• 21.Approve the Anderson Brother Construction Company of Brainerd, LLC Partial Pay Estimate No. 1 in the amount of $175,097.34 for the 2022 Full Depth Reclamation & Reconstruction Improvements Project, Municipal Project Number 4422).

• Staff Report - Anderson Brothers Partial Pay Estimate No. 1.pdf (0.04 MB)
• Partial Pay Estimate No 1 - 2022 M&O.pdf (0.24 MB)

• 22.Approve the Tom’s Backhoe Service, Inc. Partial Pay Estimate No. 3 (Final) in the amount of $2,579.51 for the Lift Station No. 14 Reconstruction Project.

• Staff Report -Lift Station No. 14 PE 3 Final.pdf (0.04 MB)
• 2021-10417 PE 3 Final Signed.pdf (0.17 MB)

• 23.Lift Station 16 Reconstruction Project Monthly Update

• Staff Report - Lift Station 16 Reconstruction Project Monthly Update.pdf (0.04 MB)

• 24.Approve Plans and Specifications and Authorize Advertisement for Bids for the Lift Station No. 16 Reconstruction Project

• 2022-10274 RCA Approve Plans and Specs.pdf (0.04 MB)
• Lift Station No. 16 Plans.pdf (2.81 MB)

• 25.Adopt Resolution No. 2022-XXX to enter into the Master Partnership Contract with the Minnesota Department of Transportation.

• Staff Report - Master Membership Contract.pdf (0.04 MB)
• Master Partnership Contract.pdf (0.34 MB)
• Master Partnership Resolution.pdf (0.01 MB)

• 26.Approve the SEH Agreement for Design and Construction Engineering Professional Services for the Cypress Drive and Douglas Fir Drive Improvements project, in the Not to Exceed Amount of $614,000.

• Staff Report - 2023 Cypress Drive & Douglas Fir.pdf (0.04 MB)
• SEH SLA_Cypress & Douglas Fir Dr D&C - June 2022.pdf (0.10 MB)
• SEH WiDSETH Proposal-2023 Cypress & Douglas Fir Dr Ext Design & Const- June 2022.pdf (0.15 MB)

• 27.Proposal for Engineering Services - City Street Micro Surfacing Pavement Management Program Update

• Staff Report - Bolton Menk Proposal.pdf (0.04 MB)
• 2022 Baxter Micro Surfacing PMP Update Proposal Letter.pdf (0.12 MB)

INFORMATIONAL ITEMS

• 28.2022 Foley Road, Isle Drive, and Forthun Road Improvements Project Update, City Improvement No. 4114

• 2022 Foley Road, Isle Drive, and Forthun Road Project Update PUC RCA 06.08.2022.pdf (0.04 MB)
• #515 Baxter - Project Schedule.pdf (0.09 MB)

• 29.2022 Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements Project Update

• 2022 Inglewood Drive Schedule.pdf (0.03 MB)
• 2022 Inglewood Dr Associated Roadway Improvemetns PUC Project Update RCA 05.27.2022 - MnDOT-TH 210.pdf (0.04 MB)

• 30.2023 Knollwood Drive Improvements Project Monthly Update

• Staff Report - 2023 Knollwood Drive Improvements Project Monthly Update.pdf (0.04 MB)
• 2023 Knollwood Drive Project Schedule - 06.08.2022.pdf (0.06 MB)

• 31.CSAH 48 Corridor Traffic Study Monthly Update

• Staff Report 2022.06.07 SEH Monthly Update - CSAH 48 Corridor Study.pdf (0.04 MB)

• 32.Eagle Drive Area Improvements Project Monthly Update

• Staff Report - Eagle Drive Area Improvements Project Monthly Update.pdf (0.04 MB)

• 33.Holiday Station Store Contamination Project Monthly Update

• Staff Report - Holiday Station Store Contamination Project Monthly Update..pdf (0.04 MB)

• 34.Inglewood Drive Drainage Improvements Project Monthly Update

• Staff Report - Inglewood Drive Drainage Improvements.pdf (0.04 MB)

• 35.HR Green MS4 Contract Project Monthly Update

• Staff Report - MS4 Project Update.pdf (0.04 MB)

• 36.Section 6 Area A1 Outlet Design Project Monthly Update

• Staff Report - Section 6 Area A1 Outlet Design Project Monthly Update.pdf (0.04 MB)

• 37.Section 6 Area A1 Outlet Right of Way Acquisition Support Project Monthly Update

• Staff Report 2022.06.08 SEH Monthly Project Update -Sec6 A1 Outlet ROW Support.pdf (0.04 MB)

• 38.Stormwater Basin Cleaning (SWPOND-105) Project Monthly Update

• Stormwater Basin Cleaning (SWPOND-105) Project Monthly Update..pdf (0.04 MB)

• 39.TH 210 Street Lighting Improvements Project Monthly Update

• Staff Report - TH 210 Street Lighting Improvements Project Monthly Update.pdf (0.04 MB)

• 40.Support with the Update and Revision of Title 8, Chapter 2 – Sewer Use and Service, of the Baxter City Code Project Monthly Update

• Staff Report 2022.06.08 SEH Monthly Update Sewer Code Update.pdf (0.04 MB)

• 41.Wastewater Treatment Plant Charges for April 2022

• Staff Report - Wastewater Treatment Plant Charges.pdf (0.04 MB)
• Bod & TSS.pdf (1.05 MB)

• 42.Whiskey Creek Project Update

• Whiskey Creek RCA.pdf (0.04 MB)

ADJOURN