Regular City Council Meeting Tuesday, October 24, 2023 06:30 PM Bastrop City Hall City Council Chambers



City of Bastrop City Council meetings are available to all persons regardless of disability.  If you require special assistance, please contact the City Secretary at (512) 332-8800 or write 1311 Chestnut Street, 78602, or by calling through a T.D.D. (Telecommunication Device for the Deaf) to Relay Texas at 1-800-735-2989 at least 48 hours in advance of the meeting.

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The City of Bastrop reserves the right to reconvene, recess, or realign the Regular Session or called Executive Session or order of business at any time prior to adjournment.

PLEASE NOTE:  ANYONE IN ATTENDANCE WISHING TO ADDRESS THE COUNCIL MUST COMPLETE A CITIZEN COMMENT FORM AND GIVE THE COMPLETED FORM TO THE CITY SECRETARY PRIOR TO THE START OF THE CITY COUNCIL MEETING. ALTERNATELY, IF YOU ARE UNABLE TO ATTEND THE COUNCIL MEETING, YOU MAY COMPLETE A CITIZEN COMMENT FORM WITH YOUR COMMENTS AT CITYOFBASTROP.ORG/CITIZENCOMMENT AT LEAST TWO HOURS BEFORE THE MEETING STARTS ON THE REQUESTED DATE.   COMMENTS SUBMITTED BY THIS TIME WILL BE GIVEN TO THE CITY COUNCIL DURING THE MEETING AND INCLUDED IN THE PUBLIC RECORD, BUT NOT READ ALOUD.  COMMENTS FROM EACH INDIVIDUAL IN ATTENDANCE WILL BE LIMITED TO THREE (3) MINUTES.

1.CALL TO ORDER

2.PLEDGE OF ALLEGIANCE - Nevaya Espino and Gael Hernandez, PALS, Lost Pines Elementary

TEXAS PLEDGE OF ALLEGIANCE - Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.

3.INVOCATION - Cliff Sparks, Police Chaplain

4.PRESENTATIONS

  1. 4A.Mayor's Report

  2. 4B.Council Members' Report

  3. 4C.A proclamation in which the Bastrop City Council and the Bastrop County Commissioners Court join together to honor Veterans Day.

    Ann Franklin, City Secretary

  4. 4D.A proclamation of the City Council of the City of Bastrop, Texas recognizing November 3, 2023, as Texas Arbor Day.

    Ann Franklin, City Secretary

5.WORK SESSIONS/BRIEFINGS - NONE

6.STAFF AND BOARD REPORTS

  1. 6A.Receive Presentation on the Monthly City Manager Report.

7.CITIZEN COMMENTS

At this time, three (3) minute comments will be taken from the audience on any topic. Anyone in attendance wishing to address the Council must complete a citizen comment form and give the completed form to the City Secretary prior to the start of the City Council meeting. Alternately, if you are unable to attend the council meeting, you may complete a citizen comment form with your comments at www.cityofbastrop.org/citizencommentform at least two hours before the meeting starts on the requested date.   Comments submitted by this time will be given to the City Council during the meeting and included in the public record, but not read aloud. In accordance with the Texas Open Meetings Act, if a citizen discusses any item not on the agenda, City Council cannot discuss issues raised or make any decision at this time.  Instead, City Council is limited to making a statement of specific factual information or a recitation of existing policy in response to the inquiry. Issues may be referred to City Manager for research and possible future action.

It is not the intention of the City of Bastrop to provide a public forum for the embarrassment or demeaning of any individual or group.  Neither is it the intention of the Council to allow a member of the public to slur the performance, honesty and/or integrity of the Council, as a body, or any member or members of the Council individually or collectively, or members of the City’s staff.  Accordingly, profane, insulting or threatening language directed toward the Council and/or any person in the Council’s presence will not be tolerated.

8.CONSENT AGENDA

The following may be acted upon in one motion.  A Council Member or a citizen may request items be removed from the Consent Agenda for individual consideration.

  1. 8A.Consider action to approve City Council minutes from the October 10, 2023, Regular meeting.

    Ann Franklin, City Secretary

  2. 8B.Consider action to approve the second reading of Ordinance No. 2023-39 of the City Council of the City of Bastrop, Texas, amending the budget for the Fiscal Year 2024 in accordance with existing statutory requirements; appropriating the various amounts herein as attached in Exhibit A; repealing all prior ordinances and actions in conflict herewith; and establishing an effective date.

    Submitted by: Laura Allen, Senior Accountant

  3. 8C.Consider action to approve Resolution No. R-2023-158 of the City Council of the City of Bastrop, Texas, approving the receipt of a grant from the Office of the Governor (OOG) for Rifle Resistant body armor plates at a total cost of nineteen thousand, one hundred dollars and zero cents  ($19,100.00); with no matching funds from the City of Bastrop; authorizing the Chief of Police as the grants authorizing official; providing for a severability clause; and establishing an effective date.

    Submitted by: Vicky Steffanic, Chief of Police

  4. 8D.Consider action to approve Resolution No. R-2023-159 of the City Council of the City of Bastrop, Texas approving the closure of Chestnut Street for the Lost Pines Christmas parade; providing for a repealing clause; and providing for an effective date. 

    Submitted by: Kathy Danielson, Community Engagement Director

  5. 8E.Consider action to approve Resolution No. R-2023-160 of the City Council of the City of Bastrop, Texas, Approving an agreement for automatic aid assistance between the City of Bastrop and Bastrop County Emergency Services District No. 2; attached as exhibit A; and authorizing the City Manager to execute all necessary documents; and establishing an effective date.

    Submitted by: Andres Rosales, Fire Chief

9.ITEMS FOR INDIVIDUAL CONSIDERATION

  1. 9A.Consider action to approve $25,000 in Hotel Occupancy Funds to Festival de la Cultura, a 501c3 organization, for a Hispanic Festival on April 27, 2024, in Mayfest Park.

    Submitted by: Sylvia Carrillo, ICMA-CM, CPM, City Manager

  2. 9B.Consider action to approve the first reading of Ordinance No. 2023-40 of the Bastrop City Council of the City of Bastrop, Texas, amending the Bastrop Code of Ordinances Chapter 13 Utilities, adding Article 13.14, establishing regulations for wireless transmission facilities (antenna towers); and move to include on the November 7, 2023, Council agenda for second reading.

    Submitted by: Sylvia Carrillo, ICMA-CM, CPM, City Manager

  3. 9C.Consider action to approve Resolution No. R-2023-161 of the City Council of the City of Bastrop, Texas, approving an Interlocal Agreement to support 9-1-1 Geographic Information System Database Management with Bastrop County, including addressing and boundary updates, as attached in Exhibit A, authorizing the City Manager to execute all necessary documents; providing for a repealing clause; and establishing an effective date.

    Submitted by:  Robert Barron, GIS Analyst

10.EXECUTIVE SESSION

  1. 10A.City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.072 to seek the advice of legal counsel and discuss professional engineering contract matters and potential acquisitions of real estate related to the Wastewater Treatment Plant No. 3 Project  and other matters.

  2. 10B.City Council shall convene into closed executive session pursuant to Section 551.074 to conduct the first annual performance evaluation of the City Manager as described in her employment agreement.

  3. 10C.City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.072 to seek the advice of legal counsel regarding Real Estate Acquisition matters and Eminent Domain as relates to public infrastructure projects. 

  4. 10D.City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.072 to seek the advice of legal counsel and discuss professional engineering contract matters and potential acquisitions of real estate related to the Water Treatment and other matters.

  5. 10E.City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.074 to discuss procedures for legal projects.   

  6. 10F.

  7. 10G.City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.072 to seek the advice of legal counsel regarding the procurement of real estate relating to 117 Old Austin Highway, 101 Grady Tuck Lane and Adell Powell Subdivision Lot 3.

11.TAKE ANY NECESSARY OR APPROPRIATE ACTION ON MATTERS POSTED FOR CONSIDERATION

12.ADJOURNMENT

All items on the agenda are eligible for discussion and action unless specifically stated otherwise.

The Bastrop City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.087 (Economic Development), and §551.086 (Competitive Matters regarding Electric Utility).

I, the undersigned authority, do hereby certify that this Notice of Meeting as posted in accordance with the regulations of the Texas Open Meetings Act on the bulletin board located at the entrance to the City of Bastrop City Hall, a place of convenient and readily accessible to the general public, as well as to the City’s website, www.cityofbastrop.org  and said Notice was posted on the following date and time:  Thursday, October 19, 2023 at 4:00 p.m. and remained posted for at least two hours after said meeting was convened.

  /s/ Ann Franklin                     
Ann Franklin, City Secretary