Commission Meeting Tuesday, April 18, 2023 02:00 PM Commission Chamber

INVOCATION

• Lead Pastor Wesley Weatherford, Oasis Church at Hephzibah

• Coversheet_ Weatherford_ Invocation 4.18.23.pdf (0.06 MB)

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Congratulations!!! 2023 March Years of Service (YOS) 25-50 year recipents.

• Coversheet_ Years of Service March 2023 4.18.2023.pdf (0.06 MB)
• 3-2023 YOS For 25-50 YOS Recipients Memo.pdf (0.24 MB)

DELEGATION(S)

• B.Mr. Kevin Delaigle in support of a forensic audit of Augusta-Richmond County Departments.

• Coversheet_ Delaigle 4.18.23.pdf (0.06 MB)
• Delaigle email 4.18.23.pdf (0.19 MB)

• C.Ms. Patricia Geter requesting a community center within walking distance of the Elderberry Subdivision.

• 2023-18-04 Ms. Patricia Geter.pdf (0.06 MB)
• SKM_C65823041316051.pdf (0.40 MB)

• D.Mr. Chris Vega requesting funding for a "For Profit Miniature Golf Course".

• 2023-18-04 Tim Berg.pdf (0.06 MB)
• SKM_C65823041316100.pdf (0.62 MB)

• E.Ms. Leila Mitchell regarding unsafe conditions on Teakwood Court in Farrington Subdivision

• 2023-18-04 Delegation Leila Mitchell.pdf (0.06 MB)
• L. Mitchell 4.18.23.pdf (0.28 MB)

• F.Ms. Josephine Clanton requesting fencing around the outskirts of the new school construction on Luke Road.

• 2023-18-04 Ms. Josephine Clanton.pdf (0.06 MB)
• J Clanton 4.18.23.pdf (0.30 MB)

• G.Presentation from the American Heart Association for leadership support for a city health plan.

• 2023-11-04 American Heart Association.pdf (0.06 MB)
• AHA 4.18.23.pdf (0.47 MB)

CONSENT AGENDA

(Items 1-28)

PLANNING

• 1.FINAL PLAT – BROOKSTONE NORTH PHASE II - S-972 – A request for concurrence with the Augusta Georgia Planning Commission to APPROVE a petition by Echols Surveying and Construction Services, on behalf of Terranova Group, requesting final plat approval for Brookstone North Ph. II located at 701 Rill Drive and containing 20 lots. DISTRICT 3

• Municode Coversheet-Final Plat S-972.pdf (0.06 MB)
• FINAL PLAT Brookstone Phase II.pdf (0.14 MB)

• 2.Z-23-11 – A request for concurrence with the Augusta Georgia Planning Commission to DENY a petition by Hull Barnett, PC on behalf of Highway 56 Investors LLC., – requesting a rezoning from zone A (Agriculture) and R-1C (One-family Residential) to zone LI (Light Industrial) affecting property containing approximately 7.11-acres located at 2522 Mike Padgett Highway. Tax Map #099-1-145-00-0. DISTRICT 2

• Municode Coversheet - Z-23-11.pdf (0.06 MB)
• Z-23-11.pdf (0.46 MB)

• 3.Z-23-13 – A request for concurrence with the Augusta Georgia Planning Commission to APPROVE a petition by Ahmed Sultan on behalf of SRE LLC – requesting a rezoning from zone B1 (Neighborhood Business) to zone B2 (General Business) affecting property containing approximately 0.26-acres located at 3225 Wrightsboro Road. Tax Map #042-1-029-00-0. DISTRICT 3

• Municode Coversheet - Z-23-13.pdf (0.06 MB)
• Z-23-13.pdf (0.54 MB)

• 4.Z-23-15 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Jason Jones on behalf of Wellington Park, LLC – requesting a rezoning from zone B1 (Neighborhood Business) to zone B2 (General Business) affecting property containing approximately 0.23-acres located at 1918 Central Avenue. Tax Map #045-3-090-00-0. DISTRICT 1

• Municode Coversheet - Z-23-15.pdf (0.06 MB)
• Z-23-15.pdf (0.51 MB)

• 5.Z-23-16 – A request for concurrence with the Augusta Georgia Planning Commission to approve a petition by Charles Dunstan on 3206 Wheeler Road, LLC – requesting a rezoning from zone B1 (Neighborhood Business) to zone B2 (General Business) affecting property containing approximately 0.69-acres located at 3632 Wheeler Road. Tax Map #030-0-086-01-0.013-00-0. DISTRICT 3

• Municode Coversheet - Z-23-16).pdf (0.06 MB)
• Z-23-16.pdf (0.72 MB)

PUBLIC SERVICES

• 6.Motion to approve tasking the Administrator to work with the department directors to develop and implement new processes to streamline the (plan reviewers) permit process for contractors and developers and to utilize a survey to receive suggestions for improving the process. (Approved by Public Services Committee April 11, 2023)

• Coversheet_ Guilfoyle hiring plan reviewer.pdf (0.06 MB)
• Commissioner Guilfoyle_ 4.11.23.pdf (0.19 MB)

• 7.Motion to approve tasking the Administrator to work with the department directors to develop and implement new processes to streamline the permit process for contractors and developers and to utilize a survey to receive suggestions for improving the process. (Approved by Public Services Committee April 11, 2023)

• Coversheet_ Guilfoyle- developer processes.pdf (0.06 MB)
• Commissioner Guilfoyle_ 4.11.23.pdf (0.19 MB)

• 8.Motion to approve award of airfield electrical upgrade at Daniel Field Airport (Bid Item #23-150) to TCA Electrical Contractors, Inc. of Tifton, Georgia in the amount of $1,004,490.00. (Approved by Public Services Committee April 11, 2023)

• Agenda Item-Electrical Upgrade rev.pdf (0.06 MB)
• ARC Approval letter for TA - Electrical upgrade and threshold relocate.pdf (0.03 MB)
• Augusta-DNL TA Letter from GDOT - Displace thresholds and update lighting.pdf (0.12 MB)
• TIA 2 IGA for DNL.pdf (1.23 MB)
• Grant proposal signed by Augusta finance.pdf (2.02 MB)
• Invitation to Bid Sent to Paper.pdf (0.17 MB)
• Official Tab Sheet.pdf (0.10 MB)
• Certified Bid and Extended Tabulation Sheet BID 23-150.pdf (0.79 MB)
• 23-150 Compliance Review.pdf (0.19 MB)
• TCA GDOT Prequalified Prime Contractor.pdf (0.00 MB)
• GVSM GDOT Certified DBE.pdf (0.00 MB)
• 23-150 Planholders List.pdf (0.17 MB)

• 9.Motion to approve the Airline Operating Agreement and Terminal Building Lease with American Airlines. Approved by the Augusta Aviation Commission on March 30, 2023. (Approved by Public Services Committee April 11, 2023)

• 2023.04.11 American Airlines Agreement.pdf (0.06 MB)
• Agenda Item - Operating Agreement with American Airlines - ATTACHMENT.pdf (23.09 MB)

• 10.Motion to approve a vendor for RFP 22-296 - Parks & Recreation Strategic Plan. (Approved by Public Services Committee April 11, 2023)

• 22-296 Agenda Item Cover Sheet.pdf (0.06 MB)
• Raftelis CONTRACT - Approved for Commission.pdf (0.05 MB)
• 22-296 RFP Advertisement for Paper.pdf (0.02 MB)
• 22-296 Offical Tab Sheet.pdf (0.10 MB)
• 22-296 Cumulative Eval.pdf (0.19 MB)
• 22-296 Department Recommendation of Award.pdf (0.05 MB)
• 22-296 - Justification Memo - Corrected.pdf (0.14 MB)
• 22-296 Planholders List.pdf (0.16 MB)
• FYI Process Reguarding RFP updated 5-3-21.pdf (0.02 MB)

• 11.Motion to approve the Airline Operating Agreement and Terminal Building Lease with Delta Airlines. Approved by the Augusta Aviation Commission on March 30, 2023. (Approved by Public Services Committee April 11, 2023)

• 2023.04.11 Delta Airlines Agreement.pdf (0.06 MB)
• Agenda Item - Operating Agreement with Delta Airlines - ATTACHMENT.pdf (0.71 MB)

ADMINISTRATIVE SERVICES

• 12.Motion to approve submission of the FY2023 Annual Action Plans, representing $4,095,358 in investment in the housing and service needs of low and moderate income residents of Augusta, and grant the authority for the Mayor to execute the necessary documents required to be included with this submission.(Approved by Administrative Services Committee April 11, 2023)

• HCD_FY2023 Annual Action Plans Submission for HUD Funding Approval Request.pdf (0.06 MB)
• FY2023 HCD Annual Action Plan Narratives FINAL.pdf (1.16 MB)
• FY2023 AAP Proposed Budget for Commission Submission.pdf (0.13 MB)

• 13.Motion to approve HCD’s request to resume the farmers’ markets in partnership with the American Heart Association and Augusta Locally Grown, in the LW/B area. (Approved by Administrative Services Committee April 11, 2023)

• HCD_ MOU in partnership with the American Heart Association (AHA) and Augusta Locally Grown (ALG) to continue the Farmer’s Market.pdf (0.06 MB)
• FINAL_OFFICIAL_2023_Augusta Locally Grown_MOU Farmer's Market_3.20.2023.pdf (0.03 MB)

• 14.Motion to approve Housing and Community Development Department’s (HCD's) request to provide one (1) HOME funding agreement to Sand Hills Urban Development to develop a single family unit for a low to moderate income homebuyer. (Approved by Administrative Services Committee April 11, 2023)

• HCD_ Sand Hills Urban Development HOME Funding Request.pdf (0.06 MB)
• SHUD(2812 Hackle Street).pdf (0.43 MB)

• 15.Motion to approve Housing and Community Development Department’s (HCD's) request to provide one (1) HOME funding agreement to Antioch Ministries, Inc. to develop a single family unit for a low to moderate income homebuyer. (Approved by Administrative Services Committee April 11, 2023)

• HCD_ Antioch Ministries, Inc. HOME Funding Request.pdf (0.06 MB)
• AMI(1224 Holley Street).pdf (0.43 MB)

• 16.Motion to approve quantity (1) Lead Hazard Reduction Projects. RFQ 22-188. (Approved by Administrative Services Committee April 11, 2023)

• HCD_ Lead Hazard Reduction Program Novus RFQ 22-188.pdf (0.06 MB)
• LBP CONTRACT CLEAN AND GREEN.pdf (0.20 MB)
• Invitation to Bid - 1114 MILLER ST.pdf (0.25 MB)
• LBP - Tabulation Bid Sheet 1114 Miller St.pdf (0.02 MB)
• 22-188_Pre-Qualified Vendors.pdf (0.13 MB)

• 17.Motion to approve a change order of purchase order (440254) for the additional coating of shower door frames at Charles B. Webster Detention Center - A, B, C and E Pods in the amount of $21,600.00 to Tri Solutions, Inc.(Approved by Administrative Services Committee April 11, 2023)

• CBWDC Change Order Shower Replacment.pdf (0.07 MB)
• PO 440254 Change Order.pdf (0.38 MB)

• 18.Motion to approve the motion for Augusta, Georgia to accept property as recorded in book 17 page 159, of Valencia Way, to become deeded to Augusta, Georgia and used as public right of way and for the road described as Valencia Way to become a public road to be maintained by Augusta, Georgia.(Approved by Administrative Services Committee April 11, 2023)

• AO AEDA ROW Valencia Coverletter.pdf (0.06 MB)
• Book17Page159.pdf (0.47 MB)

• 19.Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME Partnership Investment Program (HOME) Funding to contract with Laney Walker Development to develop new construction of five (5) single family unit.(Approved by Administrative Services Committee April 11, 2023)

• HCD_ Laney Walker Development Corporation Funding Request.pdf (0.06 MB)
• 1227MillerStreet(LWDC.WD).pdf (0.42 MB)

• 20.Motion to approve HCD’s request to continue a partnership with Growing Augusta (GA) to continue a farmers’ market within the South Augusta community. (Approved by Administrative Services Committee April 11, 2023)

• HCD_MOU in partnership with Growing Augusta Approval Request.pdf (0.06 MB)
• FINAL_OFFICIAL_2023 South Augusta Farmer's Market_MOU_rev1.pdf (0.03 MB)

• 21.Motion to approve a change order of purchase order (23CSA032) for the change in scope of bollards height and duplex GFI receptacle in the amount of $17,500.00 to JHC Corporation. (Approved by Administrative Services Committee April 11, 2023)

• Saturday Market Change Order Cover Sheet.pdf (0.07 MB)
• PO 23CSA032 Change Order.pdf (0.20 MB)

• 22.Motion to approve a change order of purchase order (440253) for monetary deduction of eighteen (18) units of the Willo Wedge Locking System at Charles B. Webster Detention Center in the amount of ($35,995.00) by Willo Products Company, Inc.(Approved by Administrative Services Committee April 11, 2023)

• CBWDC Change Order Locks.pdf (0.06 MB)
• PO 440253 Change Order.pdf (0.22 MB)

ENGINEERING SERVICES

• 23.Motion to approve Award of Bid #23-137 for the parts for the Highland Ave. Water Treatment Plant Filter Modifications Phase 2 to Southern Valve & Metals, LLC. (Approved by Engineering Services Committee April 11, 2023)

• ITEM-Staff-2ce43e030e30420cae7dcc10af834c28 (2).pdf (0.06 MB)
• 23-137 Invitation to Bid.pdf (0.17 MB)
• 23-137 Tab Sheet.pdf (0.05 MB)
• 20230329 Director's Memo.pdf (0.03 MB)
• Recommendation Of Award_Rev1-signed.pdf (0.88 MB)
• 23-137 Planholders.pdf (0.22 MB)

• 24.Motion to approve Award of “Vacant Lots Cleaning and Cutting Services” Contract to Pond Maintenance of Augusta, subject to receipt of signed contract and proper insurance documents. The Contract is effective 1/1/2023 for three years with an option to renew for two additional one-year terms. Also, approve not to exceed $350,000/year to fund these contracted services. Requested by Engineering. RFP 23-113. (Approved by Engineering Services Committee April 11, 2023)

• Vacant Lots Cover letter.pdf (0.06 MB)
• 23-113 RFP Advertisement for Paper - Correction.pdf (0.02 MB)
• 23-113 OFFICIAL TAB SHEET.pdf (0.10 MB)
• 23-113 Cumultive.pdf (0.17 MB)
• 23-113 FEE_Pond.pdf (0.19 MB)
• 23-113_Vacant Lot Cleaning & Cutting-AE Bid Award Recomond 022022023.pdf (0.28 MB)
• 23-113 Planholders - Copy.pdf (0.14 MB)
• FYI Process Reguarding RFP updated 5-3-21.pdf (0.02 MB)

• 25.Motion to approve Purchase Order For AUD For MasterMeter Meter Registers From Consolidated Pipe & Supply. (Approved by Engineering Services Committee April 11, 2023)

• Emergency Purchase MasterMeter Cover Letter.pdf (0.06 MB)
• Emergency Justification for MasterMeter Purchase from Consolidated Pipe.pdf (0.27 MB)

PUBLIC SAFETY

• 26.Motion to approve the Mutual Aid Agreement between Augusta, Georgia and USAG Fort Gordon, GA and to authorize the Mayor to execute the appropriate documents.(Approved by Public Safety Committee April 11, 2023)

• Item Cover Sheet -Mutual Aid Agreement with Grovetown.pdf (0.06 MB)
• MOA Mutual Aid Agreement_Augusta Georiga.pdf (0.12 MB)

APPOINTMENTS

• 27.Motion to appoint Ms. Porsha Beasley to the ARC Transit Citizens Advisory Board representing District 2. (Requested by Commissioner Stacy Pulliam)

• Coversheet_ Appointment P Beasley_ Commissioner Pulliam 4.18.23.pdf (0.06 MB)
• Porsha Beasley_ TBQ.pdf (0.13 MB)

PETITIONS AND COMMUNICATIONS

• 28.Motion to approve the minutes of the regular meeting of the Commission held March 29 and Special Called Meeting held April 11, 2023.

• Coversheet_ Minutes 4.18.23.pdf (0.06 MB)
• Regular Commission Meeting March 29 2023.pdf (0.42 MB)
• Called Commission Meeting April 11, 2023.pdf (0.02 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 29-35)

ADMINISTRATIVE SERVICES

• 29.Motion to approve the Contract for 9-1-1 Ambulance Response and Emergency Medical Services with Central EMS.

• AO CEMS Contract Approval.pdf (0.06 MB)

• 30.Motion to approve emergency funding for the replacement of several items at Charles B. Webster Detention Center in the amount of $1,405,895.14. A fifteen (15%) contingency of $210,884.27 was included.  The final amount with contingency is $1,616,779.41.

• CSD Charles B. Webster Detention Center Emergency Request.pdf (0.06 MB)
• Coleman CBWDC Hot Water.pdf (0.13 MB)
• Hixon CBWDC Roof Replacement.pdf (0.10 MB)
• Trane Quote.pdf (0.32 MB)
• O Brien CBWDC Glass Replacement.pdf (0.04 MB)
• Alrich CBWDC Electrical Replacement.pdf (0.07 MB)

FINANCE

• 31.Discuss conducting a forensic audit within our local government departments. (Requested by Commissioner Catherine McKnight- no recommendation from Finance Committee April 11, 2023)

• Coversheet Forensic Audit 4-11-2023.pdf (0.06 MB)

PUBLIC SAFETY

• 32.Consider presentation from Best Friends Animal Society regarding an introduction of a new way to manage outdoor cats that is more effective and fiscally responsible than the current method. (No recommendation from Public Safety Committee April 11, 2023)

• 2023-18-04 Comm. Mtg. Best Friends Animal Society.pdf (0.06 MB)
• 2023-11-04 Public Safety Augusta CCP Presentation.pdf (21.11 MB)

APPOINTMENT(S)

• 33.Motion to approve the reappointment of Mr. William Mills to the Augusta-Richmond County Board of Tax Assessors representing Super District 9. (Requested by Commissioner Bobby Williams)

• Coversheet_ Tax Assessors reappointment Comm B. Williams 4.18.23.pdf (0.06 MB)
• Board of Tax Assessors '23.pdf (0.09 MB)
• SKM_C65823041316050.pdf (0.22 MB)

• 34.Motion to consider the appointment of Dr. Onnie Poe to the Department of Behavioral Health and Developmental Disabilities Council (DBHDD). (Requested by Commissioner Jordan Johnson)

• Coversheet_ Comm Johnson appointment 4.18.23.pdf (0.06 MB)
• Email_ Comm Johson 4.18.23.pdf (0.20 MB)
• Poe TBQ.pdf (0.29 MB)
• 2023 DBH Advisory Council Recruitment Packet.pdf (0.16 MB)
• DBHDD 4.18.23.pdf (0.40 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 35.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ affidavit_ 4.18.2023.pdf (0.06 MB)