Commission Meeting Tuesday, March 19, 2024 02:00 PM Commission Chamber

INVOCATION

• Reverend Thurman S. Norville, Jr., Pastor, St. James Methodist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Congratulations! 2023-2024 Westside Patriots Boys Basketball Team the Georgia High School Association's 2A State Basketball Champions. (Requested by Commissioner Bobby Williams)

• Coversheet_ Westside 3.19.24.pdf (0.06 MB)

• B.Mr. Moses Todd presentation of $500 from Plumbing & Steamfitter UA Local Union.150 to Coach Jerry Hunter Westside Patriots High School Boys Basketball Team; 2023-2024 Georgia 2A Champions.

• Coversheet_ Todd 3.19.24.pdf (0.06 MB)
• SKM_C650i24031409543.pdf (0.15 MB)

DELEGATION(S)

• C.Greater Augusta Arts Council's selected finalists for the Gateway Sculpture at the Sand Bar Ferry Road location.

• Coversheet_ GAAC 3.19.24.pdf (0.06 MB)
• SKM_C650i24031317510.pdf (0.31 MB)

• D.Mr. Ben Hasan- Discuss NVS Contract.

• Coversheet_ Hasan 3.19.24.pdf (0.06 MB)
• SKM_C650i24031316480.pdf (0.29 MB)

CONSENT AGENDA

(Items 1-21)

PLANNING

• 1.Z-24-04 – A request for concurrence with the Augusta Planning Commission to approve the petition by Morton McGann requesting a rezoning from zone B-1 (Neighborhood Business) to zone LI (Light Industrial) affecting property containing approximately 0.36 acres located at 2228 M L King Boulevard. Tax Map #072-1-134-00-0.

• Z-24-04.pdf (0.06 MB)
• Z-24-04.pdf (0.68 MB)

• 2.Z-24-12 – A request for concurrence with the Augusta Planning Commission to  approve the petition by JSMG Development, LLC, to remove condition number 1 from previously approved Z-22-50 and rezone the property from zone R-3B (Multiple-family Residential) to zone R-1E (Single-family Residential) with conditions affecting property containing approximately 6.56 acres located at 3125 Richmond Hill Road. Tax Map #121-0-005-00-0.

• Z-24-12.pdf (0.06 MB)
• Z-24-12.pdf (0.97 MB)

PUBLIC SERVICES

• 3.Motion to approve 2024 Ground Transportation Agreement with Lyft, Inc. Approved by the Augusta Aviation Commission on February 29, 2024. (Approved by Public Services Committee March 12, 2024)

• Cover Sheet Agenda Item - 2024 Ground Transportation Agreement with Lyft.pdf (0.06 MB)
• Agenda Item - Ground Transportation Agreement with Lyft - ATTACHMENT.pdf (0.47 MB)

• 4.Motion to approve Gates 3 and 4 Terminal Rehabilitation Project, Change Order No. 1. Approved by the Augusta Aviation Commission on February 29, 2024. (23BFA161) (Approved by Public Services Committee March 12, 2024)

• Cover Sheet Agenda Item - Gates 3&4 Change Order No. 1 (1).pdf (0.06 MB)
• Agenda Item - Gates 3 & 4 Rehabilitation - ATTACHMENT.pdf (1.25 MB)

ADMINISTRATIVE SERVICES

• 5.Motion to approve Housing and Community Development Department’s (HCD's) request to provide HOME Partnership Investment Program (HOME) Funding to Vetted Investments and Acquisition to develop new construction of four (4) affordable single family units on Lyman Street.(Approved by Administrative Services Committee March 12, 2024)

• HCD_ Vetted Investments & Acquisition HOME Agreement.pdf (0.06 MB)
• 2533LymanStreet(Vetted).pdf (0.41 MB)

• 6.Motion to approve the transfer of funds from E911 fund balance to E911 Capital balance in the amount of $231,418 for the emergency replacement of the power generator at E911 Emergency Services Department by Georgia Power. (Approved by Administrative Services Committee March 12, 2024)

• 911 Center Emergency Generator.pdf (0.06 MB)
• Emergency Justification.pdf (0.62 MB)

• 7.Motion to accept the FY24 GCIP Grant award for Communications Internship. The ACCG Civic Affairs Foundation provides the Summer 2024 Georgia County Internship Program (GCIP) funding in the amount of $3,259.50. (Approved by Administrative Services Committee March 12, 2024)

• 2024 Summer GCIP Agenda Item- PIO Intern Coversheet.pdf (0.06 MB)
• 2024 GCIP Grant Proposal Agreement and Application for Agenda Item.pdf (0.96 MB)

• 8.Motion to approve utilizing the state contract (#SWC 99999-SPD-ES40199373-002) for the purchase of one Ford F250, at a total cost of $55,768 from Allan Vigil Ford for the Richmond County Sheriff’s Office. (Approved by Administrative Services Committee March 12, 2024)

• Municode RCSO Ford F250.pdf (0.06 MB)
• LOI - Proc Executed.pdf (0.24 MB)
• 219264.pdf (0.04 MB)
• Narc Truck Final.pdf (0.24 MB)

• 9.Motion to approve Housing and Community Development Department’s (HCD's) request of $72,846.01 to provide funding for the amendment of one (1) agreement involving the installation of one (1) road within the Twiggs Street Corridor identified as Ace Alley: part of the Laney Walker/Bethlehem Revitalization Project. Work has been completed. (Approved by Administrative Services Committee March 12, 2024)

• HCD_ Laney Walker-Bethlehem contract amendment approval request (Revised).pdf (0.06 MB)
• OFFICIAL_Ace Alley_Contract_7.6.2023.pdf (0.33 MB)
• ACE ALLEY PLAN_7.6.2023.pdf (0.09 MB)
• ACE ALLEY_GDOT DETAILS_7.6.2023.pdf (1.47 MB)
• ACE ALLEY_CAPITALRISE WORK WRITE-UP_7.6.2023.pdf (0.14 MB)
• ISM_Change Order Letter.pdf (0.58 MB)

ENGINEERING SERVICES

• 10.Motion to approve adding Brown Street to the Residential Parking Permit Program per the Augusta, Georgia Code section 3-5-95.11. (Approved by Engineering Services Committee March 12, 2024)

• Brown St Coversheet.pdf (0.06 MB)
• SKM_C650i24021711320.pdf (0.45 MB)

• 11.Motion to approve and receive as information attached Exhibit A listed Emergency procured Services for purchase of a Rhythm In-Sync Traffic Signal System for the temporary traffic signal at Washington Rd. and River Ridge Drive. (Approved by Engineering Services Committee March 12, 2024)

• Rhythm Traffic Signal Coversheet.pdf (0.06 MB)
• P465843 Emergency.pdf (0.42 MB)

• 12.Motion to approve payment to Thompson Construction Group for services rendered at the Goodrich Street Raw Water Pumping Station as a sole source procurement. (Approved by Engineering Services Committee March 12, 2024)

• Item Coversheet - Sole Source Alignment Work for Raw Water Turbines (3).pdf (0.06 MB)
• Thompson Construction Sole Source Justification.pdf (0.46 MB)

• 13.Motion to approve Sole Source Procurement of Repair Parts for Hypochlorite Generator. (Approved by Engineering Services Committee March 12, 2024)

• Item Coversheet - Sole Source Procurement of Repair Parts.pdf (0.06 MB)
• Sole Source Justification De Nora Texas.pdf (0.35 MB)

• 14.Motion to approve Lead and Copper Rule Revision Water Service Line Inventory Development Contract for AUD to HDR Engineering, Inc. (RFP #24-150) (Approved by Engineering Services Committee March 12, 2024)

• ITEM-Staff-2ce43e030e30420cae7dcc10af834c28 (7) (5).pdf (0.06 MB)
• RFP Advertisement for Paper.pdf (0.02 MB)
• 24-150 OFFICIAL TAB SHEET.pdf (0.10 MB)
• 24-150 - Cumulative 1.pdf (0.18 MB)
• 24-150 Directors Memo - Signed.pdf (0.21 MB)
• Engineering Services Contract revised pursuant to OCGA 20-12-21_DRAFT.pdf (0.82 MB)
• Pages from 24-150 Fee Proposals - HDR.pdf (0.14 MB)
• 24-150 Planholders.pdf (0.13 MB)
• Process Regarding RFP.pdf (0.19 MB)

• 15.Motion to approve award of Construction Contract to Reeves Construction Company subject to Value Engineering and in the amount of $6,751,823.05 for Wrightsboro Road reconstruction & pedestrian Improvements Project (Marks Church Rd to Highland Ave.), subject to receipt of signed contract, proper bonds and other contract relevant documents. AE / Bid #23-238 (Approved by Engineering Services Committee March 12, 2024)

• Wrightsboro Road Reconst. Improv. Coverletter.pdf (0.06 MB)
• Invitation to Bid - Sent to Paper.pdf (0.02 MB)
• Official Tab Sheet.pdf (0.10 MB)
• 23-238 Compliance Review.pdf (0.17 MB)
• 23-238_Wrightsboro Rd-Memo Contr Awrd _02042024.pdf (0.10 MB)
• Wrightsboro_Reeves Bid .pdf (0.64 MB)
• Wrightsboro Rd_CST BID 23-238.pdf (0.02 MB)
• 23-238 Planholders.pdf (0.15 MB)

• 16.Motion to approve proposal from Cranston Engineering Group, P.C. to provide additional engineering services to the sewer design for the Augusta Corporate Park Utility Extension. (CO2_22AUA011) (Approved by Engineering Services Committee March 12, 2024)

• Cover Sheet Cranston - 22AUA011 Change Order 2.pdf (0.06 MB)
• Dir. Memofor CO #2.pdf (0.04 MB)
• Cranston's Proposal.pdf (0.34 MB)

• 17.Motion to approve contract with Cranston Engineering to perform survey duties related to various USGS River Gaging Stations for $66,620.00. (Approved by Engineering Services Committee March 12, 2024)

• ITEM-1.pdf (0.06 MB)
• 1_PROPOSAL_Cranston_USGS Survey.pdf (0.41 MB)
• 3_DRAFT_Engineering Services Contract_USGS Survey.pdf (1.18 MB)
• Sole Source Justification (3).pdf (0.12 MB)

FINANCE

• 18.Motion to approve tasking the Administrator to arrange for the Commission to host a meeting to include the Sheriff's Office leadership, Jail administration, Court administration, Judges, the District Attorney's Office, the Solicitor's Office, Probation Services office, Social Services office, Pre-Trail Services  and Carl Vinson Institute of Government regarding an effort to discuss ways to clear the backlog of cases in order to help reduce the jail population at the Webster Detention Center. (Approved by Finance Committee Mach 12, 2024).

• Coversheet Dr. Donna Marain.pdf (0.06 MB)
• Dr. Donna Marain - 3-12-2024.pdf (0.04 MB)

PUBLIC SAFETY

• 19.Motion to award Bid Item 24-137 Roof Service & Repair for the Augusta Fire Department to Vertex Roofing Company and authorize the Mayor to sign all appropriate documentation. (Approved by Public Safety Committee March 12, 2024)

• Cover Sheet (4).pdf (0.06 MB)
• 24-137 Roof Service & Repairs Draft Contract.pdf (0.24 MB)
• Invitation to Bid.pdf (0.02 MB)
• 24-137_TAB.pdf (0.09 MB)
• 24-137 Department Recommendaiton of Award.pdf (0.03 MB)
• 24-137 Plan holders.pdf (0.04 MB)

PETITIONS AND COMMUNICATIONS

• 20.Motion to approve the minutes of the Regular Meeting of the Commission held March 5, 2024 and Special Called Meeting held March 12, 2024.

• Coversheet_ Minutes 3.19.24.pdf (0.06 MB)
• Regular Commission Meeting March 5, 2024.pdf (0.59 MB)
• Called Commission Meeting March 12, 2024.pdf (0.11 MB)

APPOINTMENT(S)

• 21.Motion to approve the appointment to the Keiyonna L. Lighten-Solomon to the Augusta Canal Authority representing District 2.

• Coversheet_ Appointment 3.19.24.pdf (0.06 MB)
• SKM_C650i24031313340.pdf (0.22 MB)
• SKM_C650i24031409541.pdf (0.23 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 22-30)

PUBLIC SERVICES

• 22.Consider actions against the business and/or alcohol license of Smart Grocery and Ziden Grocery, LLC (Stop N’ Go) including probation, up to termination. (Requested by Commissioner Bobby Williams)

• Coversheet_ B Williams 3.19.24.pdf (0.06 MB)
• SKM_C650i24030615040.pdf (0.86 MB)

• 23.Motion to  rescind the 6 months probation for club Climax AKA Club Rain 1855 Gordon Hwy for failure to comply with ARC alcohol ordinance. (Requested by Commissioner Stacy Pulliam)

• Coversheet_ Club Rain 3.19.24.pdf (0.06 MB)

ADMINISTRATIVE SERVICES

• 24.Motion to approve the award of bid #24-187, Grounds Maintenance Services for Various Facilities and Library Locations to the following compliant vendors for the year 2024 and 2025.

  LEP Contracting, LLP for services to be rendered to the Municipal Building, Public Defender's Office, and Transit Bus Operations Maintenance Facility in the sum of $54,975.00 for FY24 and $56,074.50 for FY25.

  Yellowstone Landscape for services to be rendered at Sheriff’s Administration and Augusta Judicial Center in the sum of $37,944.00 for FY24 and $37,944.00 for FY25.

  A.S.A.P. Landscape Management to perform services for the following library locations: Headquarters Library, Appleby Library, Friedman Library, Maxwell Library in the total amount of $22,860.00 for FY24 and $24,573.88 for FY25.

• AO CSD Grounds Maintenance Bid 24-187 Coverletter.pdf (0.07 MB)
• 24-187 Department Recommendation of Award.pdf (0.10 MB)

• 25.Motion to approve price proposal Option B, not to exceed the greater of 2.5% of total ESCO Sell Price or minimum of $250,000, from IBA Consulting Engineers, Inc. dba NV5 Consultants.

• AO CSD NV5 Contract Coverletter.pdf (0.06 MB)
• 240313_NV5 Proposal for OR Services_City of Augusta.pdf (0.75 MB)

• 26.Approve Phase 2 Audit of City-County Buildings by TRANE as it Relates to the Augusta-Richmond County Energy Savings PACT Project.  In addition, approve payment of $398,00.00 to TRANE for Phase 2 audit. (No recommendation from Administrative Services Committee March 12, 2024)

• AO CSD TRANE Phase II Coverletter.pdf (0.06 MB)
• Augusta Richmond County Phase II PDA 01222024.pdf (0.25 MB)
• TRANE Phase 2 Power Point.pdf (0.42 MB)

ENGINEERING SERVICES

• 27.Update on right of way maintenance schedule for 2024 (Requested by Commissioner Jordan Johnson) 

• Coversheet_ J Johnson 3.19.24.pdf (0.06 MB)
• SKM_C650i24031409542.pdf (0.23 MB)

• 28.Motion to approve the Administrator’s recommendation to extend the residential solid waste and recyclables collection second transition agreement between Augusta, Georgia, and Georgia Waste Systems, LLC from July 1, 2024, to December 31, 2025, for $21.86 per house, per month.  (Referred from February 27 Engineering Services Committee) (No recommendation from Engineering Services Committee March 12, 2024)

• AO EESD WM Contract Extension Coverletter.pdf (0.06 MB)
• Augusta second extension agreement transitionary period 2-12-24.pdf (0.12 MB)

• 29.Motion to authorize condemnation to acquire a portion of property, for federal highway funded and GDOT administered, Wheeler Road right of way and permanent easement (Parcel 030-0-008-02-0) 3744 Wheeler Road.

• AO Wheeler Road Correction Coverletter.pdf (0.06 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 30.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ Affidavit 3.19.24.pdf (0.06 MB)