Commission Meeting Tuesday, July 18, 2023 03:30 PM Commission Chamber

INVOCATION

• The Reverend Katelyn Gordon Cooke, Co-Pastor, Covenant Presbyterian Church 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Congratulations! Commissioner Jordan Johnson on his election as President and Commissioner Catherine McKnight as 3rd Vice-President of the Georgia Municipal Association's 7th District and installed during the 2023 Georgia Municipal Association Conference.

• Coversheet_ GMA Officers 7.18.23.pdf (0.06 MB)

• B.Congratulations! 2023 June Years of Service (YOS) 25-50 year recipients.

• Coversheet_ YOS 7.18.23.pdf (0.06 MB)
• 6-2023 YOS For 25-50 YOS Recipients Memo 7.18.23.pdf (0.25 MB)

DELEGATION(S)

• C.Mr. DeVarion Blount in reference to providing services with partnering agencies to persons with challenging issues that either has them homeless or facing homelessness.

• Coversheet_ Mr. Blount_ 7.18.23.pdf (0.06 MB)
• SKM_C65823063010420.pdf (0.28 MB)

• D.Mr. Daniel New regarding transient occupant confusion.

• Coversheet_ D. New 7.18.23.pdf (0.06 MB)
• Daniel New 7.18.23.pdf (0.49 MB)

• E.Ms. Estrella Febus ACHA the Hispanic American Cultural Association of the CSRA regarding request to waive rental and staffing fees as an in-kind donation for the 28th Hispanic Festival to be held at the Augusta Common on September 29-30. 

• Coversheet_ Febus_ 7.18.23.pdf (0.06 MB)

• F.Mr. Moses Todd from I love Augusta regarding Senate Bill 62 Homeless camps and support of Richmond County Sheriff's (Roundtree) Office team.

• Coversheet M. Todd 7.18.23.pdf (0.06 MB)
• SKM_C65823071312290.pdf (0.17 MB)

CONSENT AGENDA

(Items 1-15)

PUBLIC SERVICES

• 1.Final Plat - S-982 – The Cottages at Ansley – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Jachens Land Surveying requesting final plat approval for The Cottages at Ansley located at 1235 Augusta West Parkway and containing 79 lots. Tax Map 030-0-062-00-0. District 3. Reviewing agency approval 7/5/2023 DISTRICT 3

• Final Plat S-982.pdf (0.06 MB)
• Final Plat S-982.pdf (0.26 MB)

• 2.Z-23-17 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Vernon J. Neely requesting a rezoning from zone A (Agriculture) to zone B-2 (General Business) affecting property containing approximately 3.3-acres located at 4040 Belair Road. Tax Map #038-0-023-00-0. (Deferred by Planning Commission until July meeting.) DISTRICT 3

• Z-23-17 Belair Rd.pdf (0.06 MB)
• Z-23-17.pdf (0.66 MB)

• 3.SE-23-03 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Wynn Hotels Augusta, LLC requesting a special exception to develop an extended stay hotel per Section 22-2(d) of the Comprehensive Zoning Ordinance affecting property containing approximately 1.83 acres located at 113 Charlestowne Way. Tax Map #011-0-222-03-0. DISTRICT 7

• SE-23-03 113 Charlestowne Dr.pdf (0.06 MB)
• SE -23-03.pdf (0.84 MB)

• 4.Z-23-27 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Elvis A Carpio requesting a rezoning from zone R-1A (One-family Residential) to zone R-MH (Manufactured Home Residential) affecting property containing approximately 4 acres located at 3051 Old McDuffie Road. Tax Map #083-0-014-00-0. DISTRICT 5

• Z-23-27 3051 Old McDuffie.pdf (0.06 MB)
• Z-23-27.pdf (1.06 MB)

• 5.Z-23-29 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Eric Holden on behalf of A Brighter Beginning Childcare requesting a rezoning from zone R-1A (One-family Residential) to zone B-2 (General Business) affecting property containing approximately 1.11 acres located at 3107 Old McDuffie Road. Tax Map #083-0-021-00-0. DISTRICT 5

• Z-23-29 3107 Old McDuffie.pdf (0.06 MB)
• Z-23-29.pdf (0.76 MB)

• 6.Z-23-31 – A petition by Kevin Coleman on behalf of Joseph Elam requesting a rezoning from zone B-1 (Neighborhood Business) to zone B-2 (General Business) affecting property containing approximately 2.02 acres located at 1613 Barton Chapel Road. Tax Map #053-0-058-01-0. DISTRICT 3

• Z-23-31 Barton Chapel Rd.pdf (0.06 MB)
• Z-23-31.pdf (0.76 MB)

• 7.Z-23-32 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Kimley-Horn on behalf of Circle K requesting a rezoning from zone A (Agricultural) and B-2 (General Business) to zone B-2 (General Business) affecting properties containing approximately 3.48 acres located at 3670 and 3698 Mike Padgett Highway. Tax Map #157-0-019-01-0 and 157-0-019-02-0. DISTRICT 6

• Z-23-32 Mike Padgett Hwy.pdf (0.06 MB)
• Z-23-32.pdf (0.69 MB)

• 8.Z-23-33 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Jeff Camp on behalf of Johnny Anderson & Glenda Degenhardt requesting a rezoning from zone A (Agricultural) and R-1A (One-family Residential) to zone R-1C (One-family Residential) affecting property containing approximately 10.81 acres located at 2804 Meadowbrook Drive. Tax Map #119-0-006-00-0. DISTRICT 5

• Z-23-33 Meadowbrook Drive.pdf (0.06 MB)
• Z-23-33.pdf (0.93 MB)

ADMINISTRATIVE SERVICES

• 9.Motion to approve HCD's contract procedural process relative to authorization of Agreements/Contracts/HUD Forms related to HCD’s federally funded programs for the remainder of calendar year 2023 (June – December 2023). (Approved by the Administrative Services Committee July 12, 2023)

• HCD_ Request to Approve HCD’s 2023 Federal Funding Agreement Contract Approval Process.pdf (0.06 MB)
• 2023 HCD Contract Procedural Process Flow Chart Federal Funds.pdf (0.55 MB)

• 10.Motion to approve the lease between Augusta, Georgia and Georgia State Properties Commission for property located at 3423 Mike Padgett Highway. (Approved by Administrative Services Committee July 11, 2023)

• AO DDS Lease Coverletter.pdf (0.06 MB)
• 5052 DDS (Augusta) FY33 IGA Draft 7.5.2023.pdf (0.41 MB)

• 11.Motion to approve concept plan for Big Oak Park and continue with the preliminary and final design process. (Approved by Administrative Services Committee July 11, 2023).

   

• Big Oak Park Concept Approval Agenda.pdf (0.06 MB)
• Agenda_Item_Backup_Information.pdf (0.96 MB)

• 12.Motion to approve Housing and Community Development HCD’s request to enter into a Memorandum of Understanding with Augusta/CSRA Habitat for Humanity, Inc. to provide affordable housing to families in Augusta, Georgia. (Approved by Administrative Services Committee July 11, 2023)

• Augusta-CSRA Habitat for Humanity, Inc. Partnership Approval Request.pdf (0.06 MB)
• HCD_HOME Program_MOU_Habitat for Humanity(FINAL).pdf (0.12 MB)

• 13.Motion to approve Housing and Community Development Department’s (HCD's) request to provide Laney Walker/Bethlehem Revitalization Funding to contract with Antioch Ministries Inc. to provide Architectural services for Workforce Housing. (Approved by Administrative Services Committee July 11, 2023)

• HCD_ Laney Walker Bethlehem Workforce Housing Architectural Approval Request.pdf (0.06 MB)
• OFFICIAL AE CONTRACT_1102 Laney Walker Blvd_6.2.23.pdf (0.27 MB)

PETITIONS AND COMMUNICATIONS

• 14.Motion to approve the minutes of the Regular Meeting of the Commission held June 29, 2023 and Special Called Meeting held July 11, 2023. 

• Coversheet_ Minutes 7.18.23.pdf (0.06 MB)
• Regular Commission Meeting June 29 2023.pdf (0.41 MB)
• Called Commission Meeting July 11 2023.pdf (0.12 MB)

APPOINTMENT(S)

• 15.Motion to approve the appointment of Mr. Charles Bates to the General Aviation Commission representing District 8

• Coversheet_ Bates- Commissioner Garrett 7.18.23.pdf (0.06 MB)
• TBQ Charles Bates.pdf (0.45 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 16-46)

PUBLIC SERVICES

• 16.Discussion:  Consider probation of the Business License, Alcohol License, and Dance License for Samantha Moses d/b/a Suz Lounge 2.0, LLC, located at 3243 B Deans Bridge Rd, for violating the Occupation Tax Ordinance, Augusta Alcohol Ordinance, and the Dance Ordinance.

   (See attached Sheriff’s Office Letter)

• staff.report suzloungeprob,susp,revoc.pdf (0.06 MB)
• Suz'sLounge probation0001.pdf (0.25 MB)

• 17.Presentation by Mr. Mike Samadi regarding a Personal Care Home issue at 2118 Sanders Road.

• Coversheet Mike Samadi Personal Care Home issue 7-11-23.pdf (0.06 MB)
• Mike Samadi agenda item Personal Care Home Issue.pdf (0.06 MB)
• Mike Samadi Agenda Items.pdf (0.08 MB)

• 18.A motion to approve capital purchases through an awarded grant between the Georgia Department of Transportation (GDOT) and Augusta, Georgia Planning and Development Department for the 5303 Grant.

• Agenda Coversheet - Planning and Development Transit Purchases.pdf (0.06 MB)

• 19.Motion to approve Change Order No. 1 to the contract for construction with RW Allen Construction, LLC in the amount of $19,963.10 and an increase in the contract time of 60 additional calendar days.  Approved by the Augusta Aviation Commission on June 29, 2023.

• Cover Sheet Agenda Item - Consolidated Rental Car Facility Change Order No. 1.pdf (0.06 MB)
• Agenda Item - Consolidated Rental Car Facility - ATTACHMENT 2.pdf (7.85 MB)
• Agenda Item - Consolidated Rental Car Facility - ATTACHMENT.pdf (0.14 MB)

• 20.Motion to approve Change Order No. 2 to the contract with Independence Excavating for a total increase of $60,040.30.  Approved by the Augusta Aviation Commission on June 29, 2023.

• Cover Sheet Agenda Item - Hangar N1 Change Order No. 2.pdf (0.06 MB)
• Agenda Item - Hangar N1 - ATTACHMENTS.pdf (0.14 MB)

• 21.Discuss installing park equipment at Eastview Park. (Requested by Commissioner Jordan Johnson)

• Coversheet Johnson 7.11.23.pdf (0.06 MB)
• Commissioner Jordan Johnson Agenda Items 7-11-23.pdf (0.05 MB)

• 22.Update from Augusta Public Transit on the below areas:

  #1 The MPO Policy Committee process and status for moving forward on approval of the Pathway document which includes a proposed route to serve South Augusta

  #2 The status update on the construction and shelter placement and the collaboration between Planning, Engineering, ADA Coordinator and Transit

  #3 Grant update and need to be certain of acquiring matching funds from City

  #4 Adequate handheld communication for all drivers

  #5 Any positions on TCAC need to be filled by Commissioners

  #6 Denice Traina Transit Citizens Advisory Committee

• Commissioner Sean Frantom Public Services Item 7-11-23.pdf (0.06 MB)
• Commissioner Sean Frantom Agenda Item 7-11-23.pdf (0.05 MB)

• 23.Motion to approve the recommendation of award and construction contract for the Gates 3 & 4 Terminal Rehabilitation project for R.W. Allen Construction, LLC in the amount of $4,817,809.  Approved by the Augusta Aviation Commission on June 29, 2023.

• Augusta Regional Airport 7.18.23 Coversheet.pdf (0.06 MB)

ADMINISTRATIVE SERVICES

• 24.Motion to receive as information update on relocating Augusta Rowing Club from Boathouse. (No recommendations from Administrative Services Committee July 11, 2023)

• Rowing Club Relocation Agenda Item.pdf (0.06 MB)

• 25.Motion to receive as information update regarding Christmas Decorations for South Augusta specifically Tobacco Road. (No recommendation from Administrative Services Committee, July 11, 2023)

• Coversheet Christmas Decorations South Augusta Tobacco Road.pdf (0.06 MB)
• Memo Christmas Lights in South Augusta.pdf (0.09 MB)
• SKM_C22723062714320.pdf (0.89 MB)

• 26.Receive as information a written recommendation from the Administrator regarding a funding request for the JA Discovery Center of the CSRA from Ms. Ashley Whitaker representative Junior Achievement of Georgia. (No recommendation from Administrative Services Committee July 11. 2023)

• AO JA Discovery Center Coverletter.pdf (0.06 MB)
• JA Discover Recommendation.pdf (0.74 MB)

• 27.Presentation of the Rightsizing Plan recommendations by Interim Administrator Douse. (No recommendation from Administrative Services Committee July 11, 2023).

• AO Rightsizing Presentation 07.11.23 Cover letter.pdf (0.06 MB)
• Rightsizing Plan 06.06.23.pdf (0.62 MB)

ENGINEERING SERVICES

• 28.Presentation by Mr. Richard Jones regarding the train bridge over Olive Road.

• Coversheet Richard Jones 7-11-2023.pdf (0.06 MB)
• Richard Jones 7-11-23.pdf (0.05 MB)
• SKM_C65823070608020.pdf (0.12 MB)

• 29.Presentation by Mr. Mike Samadi regarding Solid Waste pickup issues.

• Coversheet Mike Samadi Solid Waste Pickup Issues 7-11-2023.pdf (0.06 MB)
• Mike Samadi agenda item Solid Waste Pickup Issues.pdf (0.06 MB)
• Mike Samadi Agenda Items.pdf (0.08 MB)

• 30.Approve Award of “Wheeled Cart” Contract to Otto Environmental System (OTTO), subject to receipt of signed contract and associated documents. The Contract is effective 7/1/2023 for thirty (30) months with an option to renew for two additional one-year terms.   Also, approve up to $200,000 to fund this year’s purchase of Wheeled Carts. Requested by Engineering. Bid 23-165

• Augusta Waste Wheeled Carts Contract Coversheet.pdf (0.06 MB)
• Bid 23-165_Rate Schedule-Summary.pdf (0.27 MB)
• 23-165_TAB.pdf (0.09 MB)
• 23-165 Department Recommendation of Award - Wheeled Carts Bid Award Recom_23-165.pdf (0.06 MB)
• 23-165 Plan Holders.pdf (0.16 MB)

• 31.Discuss and consider approving Renovatio Solution. LLC (RLS) “Consistency Letter” request for Construction & Operation of Renewable Energy (Biofuel) Facility at 1680 Dixon Airline Road, Augusta, Georgia. Also, authorize Augusta Engineering & Environmental Services Director providing requested “Consistency Letter” (draft Letter attached) to RLS. Requested by Engineering.

• Renovatio Solutions Coversheet.pdf (0.06 MB)
• RLS Submittal_SWMP Sec6.1 Information 06122023.pdf (0.20 MB)
• Augusta Solid Waste Management Plan-Sec 6.1.pdf (0.20 MB)
• RLS Letter 04202023.pdf (0.07 MB)
• Consistency Letter-Draft.pdf (0.02 MB)

• 32.Approve entering into an agreement with Georgia Power (GP), stating that the City of Augusta will pay for the GP Facility Relocation Cost on Barton Chapel Road @ Gordon Hwy Intersection Improvements Project in accordance with the GP estimate totaling $7,800.00.  Also, approve the Utility Relocation Agreement to be executed by the Augusta, Georgia Legal Counsel and the Mayor, and approve payment as requested by Augusta Engineering.

• Barton Chapel Intersection Coversheet.pdf (0.06 MB)
• 0012868 - GP Agreement_Barton Chapel Relocation.pdf (3.45 MB)

• 33.Approve Change Order No. 1 to Beam’s Contracting, Inc.’s contract to construct the Fort Gordon Cyber CoE Campus Utilities Project E.

• Fort Gordon Project E - Agenda_05.19.2023.pdf (0.06 MB)
• Project E - Change Order 1.pdf (4.42 MB)
• Project E - Vicinity Map.pdf (0.32 MB)

• 34.Approve adding funds in amount of $885,563.05 to Yancy Brothers Landfill Equipment Block Time contract for Rebuilding Compactor-836K. Bid 23-114 / Requested by Engineering

• Landfill Compactor Rebuild Repair coversheet.pdf (0.06 MB)
• 836 Compactor_Repairs Cost.pdf (1.74 MB)

• 35.Discussion of Grounds Maintenance schedule of city lots, right- a-ways, and properties owned by the public; Task various department directors with coming up with a plan to resolve the ongoing ground maintenance issue. (Requested by Commissioner Stacy Pulliam)

• Coversheet_ Pulliam 7.18.23.pdf (0.06 MB)
• Pulliam_ right of way 7.18.23.pdf (0.24 MB)
• Pulliam photos 7.18.23.pdf (8.46 MB)

FINANCE

• 36.Request Richmond County's Chief Tax Appraiser Scott Roundtree speak about property taxes as to why such an increase this year; also want to discuss a rollback as we supported last year.  (Requested by Commissioner Catherine McKnight)

• Coversheet McKnight 7.18.23.pdf (0.06 MB)
• McKnight- tax assessor 7.18.23.pdf (0.19 MB)

APPOINTMENT(S)

• 37.Motion to approve the appointment of Mr. Scylance B. Scott to the Augusta Economic Development Authority seat currently held by Bill Hollingsworth. (Requested by Commissioner Bobby Williams)

• Coversheet_ Comm B Williams- S Scott appointment.pdf (0.06 MB)
• S Scott TBQ.pdf (0.29 MB)

• 38.Motion to approve the reappointment of Mr. Bill Hollingsworth to the Augusta Economic Development Authority. (Requested by Commissioners Catherine S. McKnight and Wayne Guilfoyle) 

• Coversheet_ Hollingsworth appointment_ McKnight and Guilfoyle 7.18.23.pdf (0.06 MB)
• McKnight- Hollingsworth reappointment email 7.18.23.pdf (0.24 MB)
• Hollingsworth TBQ.pdf (0.27 MB)

PUBLIC SAFETY

• 39.Motion to approve acceptance of ARPA State Fiscal Recovery Fund Public Safety and Community Violence Reduction Grant Program

• Public Safety and Community Violence Reduction Grant.pdf (0.06 MB)
• Notice of Award.pdf (0.08 MB)
• Grants _ Georgia Grants Portal.pdf (0.06 MB)
• New Grant Proposal.pdf (0.07 MB)

• 40.Accept an award in the amount of $6,000.00 from the Department of Homeland Security for the Richmond County Sheriff's Office Bomb K-9 Unit. The monies will assist RCSO in sustaining the Bomb-K-9 unit.

• Accept an award from Georgia Emergency Management Agency (GEMA) in the amount of $6,000.00 to enhance the Richmond County Sheriff’s Office Bomb Canine Unit.pdf (0.06 MB)
• EOD K9 FY 2022 Application.pdf (0.41 MB)
• New Grant Propsal- Application.pdf (0.07 MB)

• 41.Approve assigning the honorary name designation of Deacon Charlie Griffin Sr Way to Maple Street.

• Item_Coversheet_HonoraryDesignation_MapleSt.pdf (0.06 MB)
• MapleSt_GIS- HonoraryRoadNamingForm.pdf (0.16 MB)
• Endorsement_Letter_MapleSt_signed.pdf (0.03 MB)
• GSMBC Letter and Petition.pdf (1.64 MB)
• Profile of Charlie W Griffin Sr Final Draft.pdf (0.18 MB)

• 42.Renaming of Hall Street "Honorary Frank Yerby Street". (Requested by Commissioner Jordan Johnson)

• Coversheet_ Johnson public safety 7.11.23.pdf (0.06 MB)
• Commissioner Jordan Johnson Agenda Items 7-11-23.pdf (0.05 MB)

• 43.Motion to approve the purchase of Downtown Video Security Enhancements

• Motion to approve the purchase of a Camera System for the Downtown Augusta .pdf (0.06 MB)
• Procurements Approval - State Contract.pdf (1.08 MB)
• A3Com._Contract_CAT_ABCD-Signed_(002).pdf (0.52 MB)
• Intergrated Security and Surveillance Products.pdf (1.72 MB)
• Budget Approval Downtown Camera Video.pdf (0.06 MB)
• Splost 8 Recommendation.pdf (0.04 MB)

• 44.Accept an award from Georgia Grants –Public Safety and Community Violence Reduction Grant Program

• Accept an award from Georgia Grants –Public Safety and Community Violence Reduction Grant Program.pdf (0.06 MB)
• Grant Proposals Flock and Axon.pdf (0.18 MB)
• Flock Camera Grant.pdf (3.01 MB)
• Body Worn Camera Grant Paperwork.pdf (3.13 MB)
• Public Safety and Community Violence Reduction.pdf (0.01 MB)

• 45.Motion to approve the FY2024 Criminal Justice Coordinating Council grant award for the Juvenile Justice Incentive Grant in the amount of $450,000

• ITEM-Staff-2ce43e030e30420cae7dcc10af834c28 (2) (1).pdf (0.06 MB)
• FW 24 JUVENILE JUTICE INCENTIVE AWARD LETTER.pdf (0.07 MB)
• Subgrant Award Special Conditions.pdf (0.27 MB)
• Richmond Award Letter.pdf (0.22 MB)
• PR000440 (003).pdf (0.08 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 46.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ affidavit 7.18.23.pdf (0.06 MB)