Administrative Services Committee Meeting Tuesday, January 27, 2026 01:15 PM Commission Chamber

ADMINISTRATIVE SERVICES

• 1.Discuss moving forward with a 401 retirement plan.  (Requested by Commissioner Wayne Guilfoyle) 

• Coversheet_ Guilfoyle 11.25.25.pdf (0.06 MB)

• 2.Approve an amendment to change order #1 for purchase order 22CSA046 in the amount of $48,274.00 by Trane Company (RFQ 18-164 – 22CSA046).

• Agenda - 22CSA046 CO # 1 Amendment.pdf (0.06 MB)
• Amend Change Order Request 22CSA046.pdf (0.04 MB)
• 22CSA046 & Pay App 38.pdf (1.30 MB)

• 3.Motion to approve the award of RFP 25-301 Copier Lease Services to the Pollock Co. for a one (1) year contract with the option to extend for four (4) additional years.

• COVERLETTER - REQUEST TO AWARD RFP 25-301 POLLOCK -.pdf (0.06 MB)
• RFP Advertisement for Paper.pdf (0.02 MB)
• 25-301_TAB.pdf (0.08 MB)
• 25-301 - Cumulative.pdf (0.17 MB)
• 25-301 Recommendation of Award.pdf (0.03 MB)
• 25-301 Planholders.pdf (0.13 MB)
• 25-301 Fee Proposal.pdf (0.43 MB)
• ARC Sample Savings by Department 12.5.25.pdf (0.01 MB)
• 25-301 Contract.pdf (0.03 MB)
• FYI Process Reguarding RFP updated 5-3-21.pdf (0.02 MB)

• 4.Discuss the application process including:

  1. Having NGO define, how their offering addresses a clearly defined measurable community need.

  2. Metrics for determining long-term, positive community impact and sustainable results;

  3. Require transparency and accountability in all financial disclosures and proposed uses of funds; and

  4. Utilize a competitive, data-driven evaluation process to ensure equitable and effective allocation of City resources.

   Applications will be reviewed and scored by a committee. (Requested by Commissioner Stacy Pulliam) (No recommendation from Administrative Services Committee January 13, 2026)

• Coversheet_ Pulliam_ NGOs_ 12.2.25.pdf (0.06 MB)

• 5.Receive as information the 2025 Climate Survey results.

• 01.27.26 2025 Climate Survey Results Coversheet.pdf (0.06 MB)

• 6.Receive as information an update on the Recreation and Parks Audit.

• 01.27.26 UHY Advisors Recreation and Parks Audit Coversheet.pdf (0.06 MB)

• 7.Mr. Lawrence R. Brannen requesting the "Ban the Box" policy be completely abolished in favor of laying a foundation for a meaningful policy.

• Coversheet_ Brannen 1.27.26.pdf (0.06 MB)
• SKM_C650i26012117030.pdf (0.22 MB)

• 8.Discuss any department that puts anything on the agenda that it has to be approved by the Administrator's Office prior to being presented to the Commission. (Requested by Mayor Pro Tem Wayne Guilfoyle).  

• Coversheet_ Guilfoyle_ agenda items 1.27.26.pdf (0.06 MB)

• 9.Motion to approve the minutes of the January 13, 2026 Administrative Services Committee Meeting.

• Coversheet_ Admin Services minutes 1.27.26.pdf (0.06 MB)