Administrative Services Committee Meeting Tuesday, April 30, 2024 01:20 PM Commission Chamber

ADMINISTRATIVE SERVICES

• 1.Motion to approve Housing and Community Development Department’s (HCD's) MOU with Georgia Rehabilitation Institute, INC. for the development of (2) ADA Accessible Units and (5) Rehabs.

• HCD_ Georgia Rehabilitation Institute INC. (GRI) MOU Approval Request 4.16.24 (Revised).pdf (0.06 MB)
• MOU-GA Rehab Inst-2024 (002).pdf (0.19 MB)

• 2.Motion to approve Housing and Community Development Department’s (HCD's) request to enter into an addendum agreement with R. Taylor HMIS Consulting, LLC to continue U.S. Department of Housing and Urban Development (HUD) Homeless Management Information System (HMIS) management assistance to Housing and Community Development Department.  

• HCD_ R. Taylor HMIS Consulting Addendum Approval Request (Revised).pdf (0.06 MB)
• Augusta_HCD_HMIS Administrator Agreement_4.4.2024.pdf (0.26 MB)
• Augusta_HCD_HMIS Administrator Agreement_11.15.2023 signed.pdf (0.40 MB)

• 3.Motion to approve HCD’s request to loan HOME – American Rescue Plan, in the amount of One Million Dollars ($1,000,000.00), for construction of Watson Pointe partnership with Woda Cooper Development and Parallel Housing, Inc. for the sole purpose of a GA Department of Community Affairs (DCAs) Low Income Housing Tax Credit Project only.  

• HCD_ Watson Pointe Approval Request.pdf (0.07 MB)
• Watson Pointe Commitment Letter 4.4.24.pdf (0.27 MB)
• 2023_0425 RENDERING_4 - Photo - Broad Street entry.pdf (1.20 MB)
• 2023_0425 RENDERING_12 - floral - birdseye looking SE.pdf (1.42 MB)
• 2023_0425 RENDERING_18 - tight shot of cafe.pdf (1.68 MB)

• 4.Receive as information the emergency request for the removal and replacement of Charles B. Webster Detention Center main corridor roof in the amount of $120,793.00 by Hixon’s Commercial Roofing.

• CBWDC Roof Replacement.pdf (0.06 MB)
• Emergency - CBWDC Roof Repairs.pdf (1.17 MB)

• 5.Approve an addition of $7,000.00 for construction services and oversight to the Commission approved emergency request for the evaluation of the Augusta Commons electrical distribution system in the total amount of $35,000.00 by Johnson Laschober & Associates, P.C.

• Augusta Commons Electrical Issues.pdf (0.06 MB)
• Emergency - Augusta Commons Electrical.pdf (4.08 MB)

• 6.Receive as information the emergency request for the replacement of all decks, ADA ramps, staircases, and railings at the Diamond Lakes Tennis Courts in the amount of $191,850.00 by Horizon Construction & Associates.

• Diamond Lakes Tennis Courts Agenda.pdf (0.06 MB)
• Emergency - Diamond Lakes Tennis Courts.pdf (5.86 MB)

• 7.Receive as information the emergency request for the structural assessment of the marble panels at the Municipal Building in the amount of $188,480.00 plus $28,272.00 (15% contingency) for a total of $216,752.00 by Kuhlke Construction & Associates, Inc. 

• Municipal Building Panels.pdf (0.06 MB)
• Emergency Memo - Municipal Building Marble Panel Structure.pdf (0.50 MB)
• Augusta Municipal Building Evaluation Report.pdf (10.57 MB)
• Augusta Municipal Building Leak Investigation Report 001.pdf (1.31 MB)
• Proposal Letter 3-8-2024 Revision 1.pdf (0.14 MB)
• Proposal Clarifications 03-08-2024 Revision 1.pdf (0.33 MB)

• 8.Approve a change order of purchase order P460291 for the continuation of the assessment/investigation of the Municipal Building marble panel structure in the amount of $25,000.00 to Johnson, Laschober & Associates, PC. 

• Municipal Building Panels (JLA).pdf (0.06 MB)
• Amend PO - P460291.pdf (1.38 MB)
• Augusta Municipal Building Evaluation Report.pdf (10.57 MB)
• Augusta Municipal Building Leak Investigation Report 001.pdf (1.31 MB)
• Fee Agreement-Additional Scope.pdf (0.05 MB)
• Proposal Clarifications 03-08-2024 Revision 1.pdf (0.33 MB)

• 9.Receive as information the emergency request for the removal and replacement of Central Services Construction Shop roof in the amount of $43,000.00 by Crosby Roofing & Seamless Gutters.

• CSD Shop Roof Replacement.pdf (0.06 MB)
• Emergency - CSD Shop Roof Replacement.pdf (2.50 MB)

• 10.Receive as information the emergency request for fire alarm software update and device replacement plan at Charles B. Webster Detention Center in the amount of $36,500.00 to Southeastern System Technologies.

• CBWDC Fire Alarm Emergency.pdf (0.06 MB)
• CBWDC Fire Alarm Documents.pdf (0.41 MB)

• 11.Receive as information the emergency request for the removal and replacement of Bernie Ward Community Center roof in the amount of $53,500.00 by Crosby Roofing & Seamless Gutters.

• Bernie Ward Center Roof Replacement.pdf (0.06 MB)
• Emergency - Bernie Ward Roof Replacement.pdf (2.02 MB)

• 12.Receive as information the emergency request for the removal and replacement of Carrie J Mays Center and Gym roof in the amount of $94,325.80 by Crosby Roofing & Seamless Gutters.

• Carrie J Mays Center and Gym Roof Replacement.pdf (0.06 MB)
• Emergency - Carrie J Mays Center & Gym Roof.pdf (2.83 MB)

• 13.Motion to approve utilizing the state contract (#SWC 99999-SPD-ES40199373-009S) for the purchase of four Ford T350s, at a total cost of $245,448 from Wade Ford.

• Municode Ford T350s (003).pdf (0.06 MB)
• 994146 Eval.pdf (0.08 MB)
• 216005.pdf (0.01 MB)
• LOI_Approval.pdf (0.59 MB)
• Recreation Van Order Sheet.pdf (0.10 MB)
• Rec Upfit Quote.pdf (0.07 MB)
• CID Order Sheet - Cargo Van.pdf (0.10 MB)
• West CID Crime Scene Quote.pdf (0.07 MB)
• Jail Order Sheet - Passenger Van.pdf (0.10 MB)
• West Jail Transit Quotes.pdf (0.59 MB)

• 14.Motion to accept the donation in the amount of $60,596.45 for the purchase of the UGA Extension Services 12 – passenger van from Gerald Jones Ford.  

• Municode UGA Extension Services Van.pdf (0.06 MB)
• Extension Services 4H Van_Agenda.pdf (8.30 MB)

• 15.Approve an addition of $42,525.00 to purchase order 23CSA007 for design fee amendment for supplemental services to cover the costs of a topographical / existing conditions and underground utilities survey for the new Richmond County Correctional Institute facility by IPG, Incorporated – Architects & Planners in c/o with EMC Engineering Services.

• RCCI - Design Amendment 01.pdf (0.07 MB)
• Amend PO - 23CSA007.pdf (2.25 MB)

• 16.Presentation of the Standard Operating Procedures project update.

• SOP Update.pdf (0.06 MB)

• 17.Motion to approve the renewal of the Intergovernmental Service Agreement between Augusta and the Augusta Richmond County Coliseum Authority in the amount of $120,000.

• IGSA Col Auth Agenda 2024.pdf (0.06 MB)
• DRAFT IGA with Augusta Coliseum Auth.pdf (0.07 MB)

• 18.Motion to approve the minutes of the Administrative Services Committee held on March 26, 2024.

• Coversheet Administrative Services Minutes 3-26-24.pdf (0.06 MB)
• Administrative Services Minutes 3-26-2024.pdf (0.06 MB)

• 19.Discuss and approve aluminum black fencing.  (Requested by Commissioner Catherine McKnight)

• Coversheet Aluminum Black Fencing 4-30-2024.pdf (0.06 MB)
• Aluminum Black Fencing.pdf (0.02 MB)