Commission Meeting Tuesday, February 18, 2025 02:00 PM Commission Chamber

INVOCATION

• Pastor John Sebby, Senior Pastor, Wildwood Christian Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Congratulations! 2025 January Years of Service (YOS) 25–50-year recipients. 

• Coversheet_ YOS 2.18.25.pdf (0.06 MB)
• 2025-18-02 January-2025 YOS For 25-50 YOS Recipients Memo.pdf (0.24 MB)

DELEGATION(S)

• B.Mr. Moses Todd, I Love Augusta - Discuss House Bill 581, Augusta Richmond County Georgia opt in with the voters.

• Coversheet_ Todd_ 2.18.25.pdf (0.06 MB)
• SKM_C650i25021309550.pdf (0.15 MB)

• C.Mr. Brian Green relative to the necessity of outreach, and public information. 

• Coversheet_ Green 2.18.25.pdf (0.06 MB)

CONSENT AGENDA

(Items 1-24)

PLANNING

• 1.Final Plat – S-996 – Knox Place – Phase 1 – A petition by Civil Design Solutions on behalf of South Augusta Land Holdings LLC requesting final plat approval for Knox Place – Phase 1 containing 106 lots, located at 2420 Willis Foreman Road. Tax Map #194-1-001-00-0. Reviewing agency approval 01/08/2025

• Final Plat-S-996.pdf (0.06 MB)
• Final Plat S-996.pdf (0.39 MB)

• 2.SE-25-02 – A petition by Tammy Prosper requesting a special exception per Section 26-1(i) of the Comprehensive Zoning Ordinance to establish a privately owned and operated recreational facility affecting 1.49 acres located at 1712 and 1714 Barton Chapel Road. Tax Map #’s 054-0-033-00-0 & 054-0-035-00-0. Zoned R-1B (One-Family Residential)

• SE-25-02.pdf (0.75 MB)
• SE-25-02.pdf (0.06 MB)

PUBLIC SERVICES

• 3.Motion to approve the 2024/2025 Food Services Agreement with G.A. FOOD Services of Pinellas County, LLC. (Approved by Public Services Committee February 11, 2025)

• Agenda Item - 2024-2025 Food Services Agreement.pdf (0.06 MB)
• CSRA - Augusta-Richmond_Food Services Agreement__2024-2025_GAF executed.pdf (0.81 MB)

• 4.Motion to approve the Daniel Field Airport DBE Amended Plan and approval of Mayor Johnson signing the DBE Amended Plan. (Approved by Public Services Committee February 11, 2025)

• Daniel Field Airport DBE FInal Rule Municode Cover Page.pdf (0.06 MB)
• Edited Compliance - DNL DBE Plan New Rule draft.pdf (4.43 MB)
• DBE Final Rule PO 24DFA263.pdf (0.98 MB)
• Task Order DBE Final Update 2024.pdf (0.48 MB)

ADMINISTRATIVE SERVICES

• 5.Motion to approve Housing and Community Development Department’s (HCD's) request to partner with Honnete Habitats (HH) to develop nine (9) multi-family units, identified as six (6) lots: 1241, 1243, 1247, 1249, 1251, and 1257 12th Street within the Laney Walker/Bethlehem combined into a single parcel. (Approved by Administrative Services Committee February 11, 2025)

• HCD_ Laney Walker-Bethlehem Multi-Family Units Approval Request.pdf (0.06 MB)
• OFFICIAL_HONNETE HABITATS_MOU_12TH STREET TOWN HOMES_1.2.2024 (002).pdf (0.18 MB)

• 6.Motion to approve HCD's request of recommendation of award for the RFQ Item #23-229 to Augusta Partnership for Children in compliance and direction of the Augusta Procurement Department as a sub-recipient to the Lead Hazard Reduction Grant. RFQ 23-229. (Approved by Administrative Services Committee February 11, 2025)

• HCD_ Lead Hazard Reduction Program Community Outreach Sub-Grantee Approval Request RFQ Item 23-229 (Revised) (002).pdf (0.07 MB)
• ATTACHMENT - APPROVAL LEAD GRANT FY22.pdf (0.05 MB)
• ATTACHMENT - APPROVAL TO ENTER NEGOTIATIONS Augusta Partnership for Children.pdf (0.09 MB)
• Advertisement for Paper.pdf (0.02 MB)
• 23-229 OFFICIAL TAB SHEET.pdf (0.09 MB)
• 23-229 - Cumulative.pdf (0.15 MB)
• 23-229 Department Recommendation of Award.pdf (0.49 MB)
• 23-229 Planholders.pdf (0.10 MB)
• FYI Process Regarding RFQs.pdf (1.72 MB)

• 7.Motion to approve HCD's request of recommendation of award for the RFQ Item #23-230 to Medical Associates Plus in compliance and direction of the Augusta Procurement Department as a sub-recipient to the Lead Hazard Reduction Grant. (Approved by Administrative Services Committee February 11, 2025)

• HCD_ Lead Hazard Reduction Program Medical Sub-Grantee Approval Request RFQ Item 23-230 (Revised).pdf (0.07 MB)
• ATTACHMENT - APPROVAL LEAD GRANT FY22 (003).pdf (0.05 MB)
• Advertisement for Paper.pdf (0.02 MB)
• 23-230 - Cumulative.pdf (0.14 MB)
• 23-230 Department Recommendation of Award Memo #23-230 MAP.pdf (0.71 MB)
• 23-230 Planholders.pdf (0.11 MB)
• FYI Process Regarding RFQs.pdf (1.72 MB)

• 8.Motion to reject the unsolicited proposal for the revitalization of the Dyess Park Community Center. (Approved by Administrative Services Committee February 11, 2025)

• 1 - Agenda Item - 24-000 - Dyess Park Community Center.pdf (0.06 MB)
• 2 - Advertisement - Unsolicited proposals Sent to paper.pdf (0.10 MB)
• 3 - 24-000 Evaluation Committee Recommendation.pdf (0.13 MB)
• 4 - 24-000 Unsolicited Proposal - Proposed Revitalization of Dyess Park Fire Station.pdf (1.88 MB)
• 5 - Cumulative Evaluation Sheet.pdf (0.15 MB)
• 6- 24-000_OFFICIAL TAB SHEET.pdf (0.04 MB)
• 7 - 24-000 Rec Request to Deny and Justificaiton.pdf (0.11 MB)
• 8 - Commission Approval Letter 12-5-23 Concept Plan Approval.pdf (0.04 MB)

• 9.Motion to approve utilizing state contract (#SWC 99999-SPD-ES40199373-002) for the purchase of two vehicles, at a total cost of $102,213 from Allan Vigil Ford for the Engineering department. A 2025 Ford F150 using SPLOST VIII and a 2025 Ford PHEV Escape using NPDES Permit Fees which has a fund balance of $45,364.16 and is recorded as un-reserved and un-designated.(Approved by Administrative Services Committee February 11, 2025)

• Municode - Engineering- F150 Escape.pdf (0.06 MB)
• SKM_C65825012911430.pdf (0.26 MB)

• 10.Motion to approve salary compensation for two FT staff persons -  Lead Hazard Control Supervisor at $65,000 and Lead Environmental Control Specialist at $60,000 (concurrent with the term of grant)/provide supplemental pay (where applicable) for all affected employees. (Approved by Administrative Services Committee February 11, 2025)

• HCD_ U.S. Department of Housing and Urban Development (HUD) ~ Office of Lead Hazard Control and Healthy Homes Grant Program Compensation Adjustment Approval Reques.pdf (0.06 MB)
• FW_ Lead Hazard Reduction Grant Program Compensation Support 12.18.2024.pdf (1.49 MB)

ENGINEERING SERVICES

• 11.Motion to approve to purchase video surveillance security systems for three locations along the August Canal as a sole Source Procurement in the amount of $90,854.66.(Approved by Engineering Services Committee February 11, 2025)

• Augusta Canal Video Survellance Cameras - Agenda Template.pdf (0.06 MB)
• Johnson Control Sole Source Justification.pdf (0.13 MB)
• Augusta Canal - Video Surveillance Cameras Purchase Requisition.pdf (0.13 MB)
• Augusta Canal - Video Surveillance Cameras 13th St Gates.pdf (1.33 MB)
• Augusta Canal - Video Surveillance Cameras Bulkhead Gates.pdf (1.35 MB)
• Augusta Canal - Video Surveillance Cameras Headgates and Diversion Dam.pdf (1.38 MB)

• 12.Motion to approve Augusta Utilities Purchase of SmartWorks MDM for AMI Data Integration as a sole source procurement from Systems and Software in the amount of $607,000.00 (Approved by Engineering Services Committee February 11, 2025)

• Utilities SmartWorks Agenda Item (1).pdf (0.06 MB)
• Signed Sole Source Form and Justication.pdf (0.13 MB)
• Augusta Pricing and Payment guide1.4.pdf (0.29 MB)
• City of Augusta AMI SOW v1.4.pdf (1.11 MB)

• 13.Motion to approve the Dedication of Water Distribution and Gravity Sanitary Sewer Systems for Townhomes at Windsor, Phase 2.(Approved by Engineering Services Committee February 11, 2025)

• Townhomes at Windsor Ph 2 Maintenance Agreement.pdf (0.16 MB)
• Townhomes at Windsor Ph 2 Deed of Dedicxation.pdf (0.21 MB)
• Townhomes at Windsor Ph 2 Plat.pdf (1.18 MB)
• Item Coversheet - Townhomes at Windsor Ph 2 Water and Sanitary Sewer Dedication Documents.pdf (0.06 MB)

• 14.Motion to approve supplement funding (supplement 3) in amount not to exceed $15.4 million for Hurricane Helene Debris Removal services with Ceres Environmental Services, Inc. Also approve use of General Fund fund-balance to fund these services. AE/ 24-915. (Approved by Engineering Services Committee February 11, 2025)

• 02.11 Cover Page Ceres SA3.pdf (0.06 MB)

• 15.Motion to approve supplement funding (supplement 4) in amount not to exceed $1,271,856.54 for Hurricane Helene Debris Removal Monitoring Services with Goodwyn, Mills & Cawood, Inc (GMC). Also approve use of General Fund fund-balance to fund these services. AE/ 24-916 (Approved by Engineering Services Committee February 11, 2025)

• 24-916_Debris Task Order - Hurricane Helene-SA4.pdf (1.26 MB)
• 02.11 Cover Page Debris Monitoring SA4.pdf (0.06 MB)

• 16.Motion to approve supplement funding (SA1) in amount not to exceed $874,319.88 for Hurricane Helene debris removal coordination support services with Infrastructure Systems Management, LLC. Also approve use General Fund-fund balance to fund these services. AE/22-304  (Approved by Engineering Services Committee February 11, 2025)

• ISM_Services_Hurricane_Helene_Proposal_2.pdf (0.62 MB)
• 02.11 Cover Page ISM Support Svcs Supplement 1.pdf (0.06 MB)

• 17.Motion to approve supplemental funding to Hussy Gay Bell (HGB) in the amount of $30,000 ($10,000/ea) for the Augusta Engineering Transportation Improvement Program (TIP) Operational Efficiency of Various Intersections Projects (PI 0012866, PI 0012867, and PI 0012868) Construction Phase Services (CEI). AE / RFQ 17-127.(Approved by Engineering Services Committee February 11, 2025)

  P350506 – SA#4 Barton Chapel Rd @ Gordon Hwy

  P350536 – SA #5 Wheeler Road from I-20 – Augusta West

  P350539 – SA #4 Wheeler Road @ Roberts C. Daniel Parkway

• 02.11 Cover Page Enhance Operations Efficiency (1).pdf (0.06 MB)
• PI0012866_12867_12868l_HGB CEI.pdf (0.67 MB)
• P350506 - Barton Chapel Rd @ Gordon Hwy).pdf (0.09 MB)
• P350536 - Wheeler Coorridor from I-20 - Augusta West Pkwy.pdf (0.09 MB)
• P350539 - Wheeler Rd@ Robert C. Daniel Jr. Pkwy.pdf (0.09 MB)

• 18.Motion to approve continued funding of the current “On-Call Property Appraisal and Acquisition Services for Augusta Engineering” Contract in the amount of $350,000. AE / RFP 22-147. (Approved by Engineering Services Committee February 11, 2025)

• 02.11 Cover Page On-Call Property Appraisal .pdf (0.06 MB)

• 19.Motion to approve and award Preliminary Engineering Initial Concept Phase (PE-Phase1A) of the Design Consultant Services Agreement to Kimley-Horn and Associates, Inc. (KH) in the amount of $192,690.35 for the RC ITS Master Plan Improvements and Emergency Vehicles & Transit Preemption System–Part II Projects. Award is contingent upon receipt of signed agreement and associated documents. AE/ RFQ 24-218 (Approved by Engineering Services Committee February 11, 2025)

• 02.11 Cover Page ITS Master Plan Implementation.pdf (0.06 MB)
• Advertisement for Paper.pdf (0.02 MB)
• Official Tab Sheet 24-218.pdf (0.07 MB)
• 24-218_Cumulative Phase II.pdf (0.18 MB)
• Memo_24-218-ITS&Preempt_Awad-Supplement Recom_AE.pdf (0.30 MB)
• 24-218 Planholders.pdf (0.28 MB)
• FYI Process Regarding RFQs.pdf (1.72 MB)
• 24-218_KH Design Svcs for RC ITS Master Plan Implementation_PE TO1 Proposal.pdf (0.60 MB)

FINANCE

• 20.Motion to adopt resolution of the Augusta-Richmond County Commission approving Public Finance Authority issue of tax-exempt bond not to exceed $175,000,000, a portion of this amount will be used to finance costs of the acquisition of educational assets and associated operations from STVT-AAI Education Inc.(Approved by Finance Committee February 11, 2025)

• Publisher's Affidavit (TEFRA - Augusta) (00160429xA91E4).pdf (0.13 MB)
• TEFRA NOTICE (Augusta) (tear sheet from paper) (00160428xA91E4).pdf (0.34 MB)
• TEFRA Resolution - Augusta (00160452-2xA91E4).pdf (0.11 MB)
• Tax Exempt Bonds – Lindenwood Educations Coversheet.pdf (0.06 MB)
• Memo Regarding TEFRA Approval Process - Augusta - 2.4.25 (00160456xA91E4).pdf (0.02 MB)
• Minutes of TEFRA Hearing - Augusta (00160455-2xA91E4).pdf (0.02 MB)

PUBLIC SAFETY

• 21.Motion to approve Task Order #1 with a not-to-exceed amount of $500,000 for Hurricane Helene Cost Recovery Services through Tetra Tech. RFP 24-917.(Approved by Public Safety Committee February 11, 2025)

• Coversheet Tetra Tech Task Order 1.pdf (0.06 MB)
• Augusta GA_Tetra Tech_Task Order No. 1 Hurricane Helene Public Assistance v2 (TT Signed).pdf (0.24 MB)

PENSION & AUDIT COMMITTEE

• 22.Authorize application for determination for adopters of modified non-standardized pre-approved plan.  The most recently approved restatement of the GMEBS plan II includes provisions that are not part of the standard (pre-approved) GMEBS basic plan document, adoption agreement and addendum.  Because the addendum contains non- standard plan provisions, Augusta must obtain an separate determination letter from the IRS addressing the addendum. 

• Coversheet_ determination 2.18.25.pdf (0.06 MB)

PETITIONS AND COMMUNICATIONS

• 23.Motion to approve the minutes of February 4, 2025 Commission Meeting minutes.

• Coversheet_ Minutes 2.18.25.pdf (0.06 MB)

• 24.Motion to approve the appointment of Chip Matson to the Historic Augusta Preservation Commission representing District 3. (Requested by Commissioner Catherine McKnight)

• Coversheet_ McKnight- appointment 2.18.25.pdf (0.06 MB)
• SKM_C650i25021310030.pdf (0.20 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 25-28)

ENGINEERING SERVICES

• 25.Motion to approve entering Memorandum of Understanding (MOU) with Augusta Canal Authority for installation and construction of a pedestrian trail and bridge along/over the Augusta Canal to create opportunities for greater access to Public Levee Trail. Also, authorize Mayor to sign attached MOU document. (Requested by the Augusta Canal Authority)

• Coversheet_ MOU canal authority 2.18.25.pdf (0.06 MB)
• 02.18.25 Cover Page MOU Augusta Canal Walking Bridge.pdf (0.06 MB)
• 2025-18-02 Canal Authority Multi-Use Trail Location Map.pdf (3.91 MB)
• 2025-18-02 Augusta_Canal Authority MOU (003).pdf (0.08 MB)

APPOINTMENT(S)

• 26.Consider the following recommendations from the Augusta-Richmond County Legislative Delegation for Chairperson of the Richmond County Board of Elections.

  1. Lynn Bailey

  2. Eugene Beverly

  3. Mary Jones

• Coversheet_ Legislative Delegation 2.18.25.pdf (0.06 MB)
• 2025-05-02 Bd. Of Elections Appt. Chair Enabling Legislation.pdf (0.31 MB)
• SKM_C650i25021311480.pdf (0.15 MB)
• Board of Elections'23.pdf (0.05 MB)

ADMINISTRATOR

• 27.Discuss and approve path forward for HB 581 (Floating Homestead Tax Exemption).

• Coversheet_ HB581 2.18.25.pdf (0.06 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 28.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ Affidavit 2.18.25.pdf (0.06 MB)