Commission Meeting Tuesday, August 01, 2023 02:00 PM Commission Chamber

INVOCATION

• Reverend Johnny L. Hampton, Sr., Senior Pastor, Good Hope Missionary Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Director Anita Rookard, ARC Human Resources recognition of Augusta's 2023 Summer Interns.

• Coversheet_ Summer Interns 8.1.23.pdf (0.06 MB)

DELEGATION(S)

• B.Mr. George Bailey regarding Local Benefit Celebrity Carwash for Paine College

• Coversheet_ Fennoy_ delegation 8.1.23.pdf (0.06 MB)
• SKM_C65823072116240.pdf (0.49 MB)

• C.Mr. Eddie Kemp to discuss flooding at his home on Yates Drive.

• Kemp 8.1.23.pdf (0.06 MB)
• SKM_C65823072410590.pdf (0.29 MB)

• D.Attorney Jack Long on behalf of Spirit Creek Baptist Church regarding opposition to the special permit request by Renovation Solutions, LLC.

• Coversheet_ Godbee 8.1.23.pdf (0.06 MB)
• Jack Long 8.1.23.pdf (0.27 MB)

• E.Ms. Garian Henry regarding the need for community housing enhancements/initiatives.

• Coversheet_ 8.1.23 G Henry.pdf (0.06 MB)
• G Henry 8.1.23.pdf (0.54 MB)

• F.Mr. Roy Simpkins regarding the value of maintaining mature trees throughout the city. (Requested by the Mayor's Office)

• Coversheet_ Roy Simpkins 8.1.23.pdf (0.06 MB)
• R Simpkins 8.1.23.pdf (0.21 MB)

• G.Ms. Tara Perry & Michaela Wolfe regarding flood damage June 6, 2023 to their home.

• Coversheet_ Tara Perry 8.1.23.pdf (0.06 MB)
• Perry and Wolfe 8.1.23.pdf (0.33 MB)

• H.Ms. Connie Williams regarding partnering with City of Augusta through workforce development initiatives.

• Coversheet_ Connie Williams 8.1.23.pdf (0.06 MB)
• C Williams 8.1.23.pdf (0.28 MB)

• I.Ms. Vancary F. Gibson regarding "Environmental".

• Coversheet_ gibson 8.1.23.pdf (0.06 MB)
• V Gibson 8.1.23.pdf (0.51 MB)

• J.Mr. Marion Gibson regarding "Environmental"

• Coversheet_ Marion Gibson 8.1.23.pdf (0.06 MB)
• M Gibson 8.1.23.pdf (0.53 MB)

• K.Ms. Tonya Bonitatibus regarding the need for an Environmental Justice Ordinance in Augusta-Richmond County,

• Coversheet_ Bonitatibus 8.1.23.pdf (0.06 MB)
• Bonitatibus 8.1.23.pdf (0.27 MB)

• L.Ms. Latoy Taylor regarding storm drain flooding on June 22, 2023.

• Coversheet_ Latoy 8.1.23.pdf (0.06 MB)
• L Taylor 8.1.23.pdf (0.54 MB)

CONSENT AGENDA

(Items 1)

PETITIONS AND COMMUNICATIONS

• 1.Motion to approve the minutes of the Regular Meeting of the Commission held July 18, 2023.

• Coversheet_ minutes 8.1.2023.pdf (0.06 MB)
• Regular Commission Meeting July 18 2023.pdf (0.77 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 2-28)

PUBLIC SERVICES

• 2.New Ownership:  A.N. 23-27: A request by Vaibha Kumar Patel for a retail package Liquor, Beer & Wine License to be used in connection with Broad Beverage, LLC located at 209 5th Street.  District 1. Super District 9.

• Item 23-27.pdf (0.06 MB)
• AN-23-27.pdf (0.24 MB)

• 3.New Location:  A.N. 23-28:  A request by Jason Jones for a retail package Wine License and a consumption on premise Wine License (Sample Tasting Only) to be used in connection with The Augusta Wine Company located at 1918 Central Ave.  District 1. Super District 9.

• Item 23-28.pdf (0.06 MB)
• AN-23-28.pdf (0.24 MB)

• 4.New Location:  A request by Christina Brady for a Massage Operator’s License to be used in connection with Restorative Massage & Wellness Center located at 204 Pleasant Home Road.  District 7. Super District 10

• Item- Restorative Massage & Wellness Center.pdf (0.06 MB)
• Restorative Massase & Wellness.pdf (0.25 MB)

• 5.Ms. Estrella Febus ACHA the Hispanic American Cultural Association of the CSRA regarding request to waive rental and staffing fees as an in-kind donation for the 28th Hispanic Festival to be held at the Augusta Common on September 29-30. (Deferred from the July 18. 2023 Commission Meeting) 

• Coversheet_ Febus_ 7.18.23.pdf (0.06 MB)

• 6.SE-23-03 – A request for concurrence with the Augusta Planning Commission to APPROVE with the conditions below a petition by Wynn Hotels Augusta, LLC requesting a special exception to develop an extended stay hotel per Section 22-2(d) of the Comprehensive Zoning Ordinance affecting property containing approximately 1.83 acres located at 113 Charlestowne Way. Tax Map #011-0-222-03-0. DISTRICT 7 (Deferred from the July 18. 2023 Commission Meeting) 

• SE-23-03 113 Charlestowne Dr.pdf (0.06 MB)
• SE -23-03.pdf (0.84 MB)

• 7.Motion to approve emergency repairs by Company Two Fire in the, not to exceed, amount of $130,000.00 for repairs to the Airport Rescue and Fire Fighting (ARFF) CRASH 1 Vehicle. Approved by the Augusta Aviation Commission on June 29, 2023.

• Cover Sheet Agenda Item - Emergency Repair ARFF Crash 1 Vehicle.pdf (0.06 MB)
• Agenda Item - Emergency Repair ARFF Crash 1 Repair - ATTACHMENT.pdf (0.23 MB)

• 8.A motion to approve a software service contract between Hopthru Data Management and Analysis Platform and Augusta, Georgia.

• Hopthru Data Manangenent and Analysis Software.pdf (0.06 MB)
• Sole Source Justification.pdf (0.15 MB)
• Vendor Sole Source Documentation.pdf (0.30 MB)
• 07.12.23_Updated+Proposal+_+Augusta+Transit+.pdf (8.15 MB)

ADMINISTRATIVE SERVICES

• 9.Opioid Overview. (Requested by Mayor Garnett Johnson)

• Opioid Review_ Mayor Johnson 8.1.23.pdf (0.06 MB)
• SKM_C65823072712130.pdf (0.18 MB)

• 10.Request to approve submission by the Housing and Community Development Department (HCD) of the amended FY2023 Annual Action Plan, representing $4,430,358 in investment in the housing and service needs of low and moderate income residents of Augusta, and grant the authority for the Mayor to execute the necessary documents required to be included with this submission.  This submission also includes a Substantial Amendment Request for $1,540,181.45 in prior years’ CDBG funds and $301,400.57 in HESG-CV funds, reallocated to Augusta by HUD.

• HCD_ FY2023 Annual Action Plan Substantial Amendment Request and CARES Act HESG-CV Approval.pdf (0.07 MB)
• FY2023 AAP with Substantial Amendment Proposed Budget for Agenda Item 7.17.23.pdf (0.13 MB)

• 11.Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding for the installation of one (1) road within the Twiggs Street Corridor identified as Ace Alley: part of the Laney Walker/Bethlehem Revitalization Project.

• HCD_ Laney Walker-Bethlehem Road Installation Approval Request.pdf (0.06 MB)
• OFFICIAL_Ace Alley_Contract_7.6.2023.pdf (0.33 MB)
• ACE ALLEY PLAN_7.6.2023.pdf (0.09 MB)
• ACE ALLEY_GDOT DETAILS_7.6.2023.pdf (1.47 MB)
• ACE ALLEY_CAPITALRISE WORK WRITE-UP_7.6.2023.pdf (0.14 MB)

• 12.Motion to approve HCD's request to enter into partnerships to increase lead safety and awareness in the local community.

• HCD_ Lead Hazard Reduction Program Partnerships Approval Request.pdf (0.06 MB)
• HCD_LBPHRG Program_MOU_Utilities Department.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_ALAS.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_AHA.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Baptist Ministerial Conference of Augusta.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_BG Club.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Augusta University Environmental Health and Safety Division.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Compliance Department.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_CSRA EOA.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Fire Department.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Security Federal.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Goodwill of Middle Georgia the CSRA.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Georgia Legal Aid.pdf (0.04 MB)
• HCD_LBPHRG Program_MOU_Health Department.pdf (0.04 MB)

• 13.Motion to accept the FY2024 Budget Retreat Summary and affirm Quality of Life, Human Resources, Infrastructure, Homelessness, and Public Safety as the FY2024 Commission budget priorities.

• AO FY24 Budget Priorities.pdf (0.06 MB)
• City of Augusta Memo on Letterhead.pdf (0.59 MB)

• 14.Motion to receive as information update on relocating Augusta Rowing Club from Boathouse (No recommendations from Administrative Services Committee July 11, 2023) (Deferred from the July 18. 2023 Commission Meeting) 

• Rowing Club Relocation Agenda Item.pdf (0.06 MB)

ENGINEERING SERVICES

• 15.Commission approval the award RFQ 22-167 as a GM/GC contract to E.R. Snell Contractor on May 17, 2022.  Engineering has negotiated and is requesting your approval for the Construction Contract Phase of this project to E R Snell Contactor, Inc. subject to Value Engineering and in the amount of $60,613,333.83 for Transportation Investment Act (TIA) Project, Broad Street Improvements Project, subject to receipt of signed contract and proper bond. Also, approve recapture $513,847.00 from SPLOST IV St. Sebastian/Greene St Project and reallocate to Broad Street Construction. RFP 22-167 / requested by Engineering.

• Broad St Improvements Project Coversheet.pdf (0.06 MB)
• 22-167_Broad St Improvements_CSTAwad Recom 06292023.pdf (0.15 MB)
• 22-167_Broad Street Segments All_ERSnell CST Cost 06.29.23.pdf (0.40 MB)

• 16.Approve entering into an agreement with Georgia Power (GP), stating that the City of Augusta will pay for the GP Facility Relocation Cost on TIA Broad Street Improvements Project in accordance with the GP estimate totaling $56,223.00.  Also, approve the Utility Relocation Agreement to be executed by the Augusta, Georgia Legal Counsel and the Mayor, and approve payment as requested by Augusta Engineering.

• Broad St (GP Agreement) Coversheet.pdf (0.06 MB)
• 0011382 -GP Relocation_Agreement_BroadSt.pdf (17.92 MB)

• 17.Augusta County-Wide Solid Waste Management Program associated Environmental Services Functions – Augusta Commission Resolutions & associated Policies Review, Discussion, and Best Way Forward. Requested by Engineering

• Augusta Solid Waste Coversheet.pdf (0.06 MB)
• Solid Waste Resolution & Policies.pdf (2.96 MB)

• 18.Approve Award of “Augusta’s Grounds and Landscaped Improvements Maintenance” Contract Part2 to Pond Maintenance of Augusta for Attached EXHIBIT A Contract Services, subject to receipt of signed contract and proper insurance documents. The Contract is effective 10/1/2023 for four years with an option to renew for one additional one-year terms. Also, approve $400,000/year to fund these contracted services.   Requested by Engineering. RFP 22-301.

• Augusta Grounds & Landscaping Imprv. Coversheet.pdf (0.06 MB)
• 22-301 RFP Advertisement for Paper.pdf (0.02 MB)
• 22-301 OFFICIAL TAB SHEET.pdf (0.10 MB)
• 22-301 Cumulative - Group 1 - 2 and 3.pdf (0.20 MB)
• 22-301_Augusta ROW Vegetation Maintenance_Procurement-Part 2 Award Recom.pdf (0.76 MB)
• 22-301_VegetatMainten_G4 Areas-VE Fee -Final.pdf (0.63 MB)
• 22-301 Planholders.pdf (0.14 MB)
• FYI Process Reguarding RFP updated 5-3-21.pdf (0.02 MB)

• 19.Approve supplemental funding (SA3) for Final Construction Plan Preparation Phase of the Design Consultant Services Agreement to Kimley-Horn in the amount of $156,279.16 for the Monte Sano Ave. Improvements (Wrightsboro Rd. to Walton Way) Project. requested by the Engineering / RFQ 19-247.

• Monte Sano Ave Improv. Coversheet.pdf (0.06 MB)
• Monte Sano-PE_SA2 Fees 05182023.pdf (0.13 MB)
• SA3.pdf (0.62 MB)

• 20.Approve the deed of dedication, maintenance agreement, and road resolution submitted by the Engineering Department for Haynes Station Section 15.  Also, approve Augusta Utilities Department easement deed and maintenance agreement.

• Haynes Station Sec 15 Coversheet.pdf (0.06 MB)
• Certificate of Completion-Haynes Station 15.pdf (1.01 MB)

• 21.Approve the sole source purchase of Mezzanine Platform for new Traffic Engineering warehouse located at 1568 Broad Street.  Approve funds in the amount of $49,598.  Requested by Engineering

• Mezz. Platform for Traffic Warehouse Coversheet.pdf (0.06 MB)
• Sole Source Justification - Mezzanine Platform.pdf (0.26 MB)

• 22.Approve Amending ESG Amendment 10 To Add Appendix O, Water Tank Painting And Renovation Projects and Add additional Funds for Appendix I for Assisting with Collection System Inspections.

• Municode Agenda Item Coversheet.pdf (0.06 MB)
• AMENDMENT NO 10 Augusta 2023 Appendices I & O.pdf (0.22 MB)

FINANCE

• 23.Request Richmond County's Chief Tax Appraiser Scott Roundtree speak about property taxes as to why such an increase this year; also want to discuss a rollback as we supported last year.  (Requested by Commissioner Catherine McKnight)

• Coversheet McKnight 7.18.23.pdf (0.06 MB)
• McKnight- tax assessor 7.18.23.pdf (0.19 MB)

• 24.Motion to approve proposed 2023 mill rates for each taxing district at the computed rollback rate, advertise the required 5-year history of the digest and to schedule the date of August 29, 2023, for the meeting to adopt the rates as proposed.

• AO 2023 Mill Rates Coversheet.pdf (0.06 MB)

PUBLIC SAFETY

• 25.Motion to approve the contract with Microsoft for the Microsoft Enterprise Agreement and Microsoft licensing purchases through Dell, Inc.

• Agenda Item Coversheet - Microsoft Enterprise Agreement 2023-2025.pdf (0.06 MB)
• Volume Licensing Amendment.pdf (0.10 MB)
• Dell Quote.pdf (0.05 MB)
• EA Enrollment Form Augusta Richmond County.pdf (0.12 MB)
• Augusta Richmond County Program Signature Form.pdf (0.08 MB)

• 26.Motion to approve agreement with the Georgia Department of Corrections to administer Paper-Based (GED) Testing to Inmates.

• Agenda Item - GED Testing.pdf (0.06 MB)

• 27.Motion to approve Amendment #1 to RFP 18-149 EMS Ambulance Billing Contract to extend terms and to authorize the mayor to execute all appropriate documents. (Requested by the Administrator)

• Ambulance Billing Contract Extension Agenda Coversheet.pdf (0.06 MB)
• Updated First Addendum EMS Management.pdf (2.32 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 28.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• 8.1.23 affidavit.pdf (0.06 MB)