Commission Meeting Thursday, June 27, 2024 02:00 PM Commission Chamber

INVOCATION

• Reverend Vivian T. Hambrick, Pastor, Live River Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

DELEGATION(S)

• A.Mr. Moses Todd - I Love Augusta, discuss SPLOST 9 City owned Cemeteries capital needs.

• Coversheet_ Todd 6.27.24.pdf (0.06 MB)
• SKM_C650i24062109380.pdf (0.15 MB)

CONSENT AGENDA

(Item 1)

PETITIONS AND COMMUNICATIONS

• 1.Motion to approve the minutes of the Commission Regular Meeting held June 18, 2024.

• Coversheet_ Minutes 6.27.24.pdf (0.06 MB)
• Regular Commission Meeting June 18, 2024.pdf (0.41 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 2-31)

PUBLIC SERVICES

• 2.A.N. 24-26 – Existing Location, New Ownership: Retail Package for Beer and Wine, Chirag Patel Applicant for Jay Ambe 1228, LLC doing business as In-N-Out Market located at 1902 Windsor Springs Road. District 6, Super District 10

• InNOut Market Municode Cover Sheet.pdf (0.06 MB)
• InNOut Application.pdf (0.14 MB)
• InNOut Staff Report.pdf (0.02 MB)

• 3.A.N. 24-27 – New Location: Retail Package Beer and Wine, Bhavikaben Patel Applicant for Pravti & Yash, Inc. doing business as YP Mini Mart located at 2517 Milledgeville Road. District 2, Super District 9.

• Pravtvi Yash Inc Municode Cover Sheet.pdf (0.06 MB)
• Pratvi Yash Inc Application.pdf (0.13 MB)
• Pratvi Yash Inc Staff Report.pdf (0.02 MB)

• 4.A.N. 24-28 – Existing Location, New Ownership: Retail Package Liquor, Beer and Wine, Kamal Kumar Applicant for Tall Boys, LLC, located at 3973 Wrightsboro Road. District 3, Super District 10.

• Tall Boys LLC Municode Cover Sheet.pdf (0.06 MB)
• Tall Boys LLC Application.pdf (0.13 MB)
• Tall Boys LLC Staff Report.pdf (0.02 MB)

• 5.A.N. 24-29 - New Location: Consumption on Premises Liquor, Beer and Wine, Michael Schepis Applicant for Red Lion Bar & Grill located at 1936 Walton Way. District 1, Super District 9.

• Red Lion Municode Cover Sheet.pdf (0.06 MB)
• Red Lion Bar and Grill Application.pdf (0.14 MB)
• Red Lion Staff Report.pdf (0.02 MB)

• 6.Motion to Approve Change Order No. 3 to Contract with RW Allen Construction, LLC for Fuel Farm Improvements in the amount of $35,617.99.  Approved by the Augusta Aviation Commission on May 23, 2024. (23BFA132)

• Cover Sheet Agenda Item - Change Order No. 3 Fuel Farm Improvements.pdf (0.06 MB)
• Agenda Item - Fuel Farm Improvements Change Order No. 3 - ATTACHMENT.pdf (0.08 MB)

• 7.Motion to approve RFQ award for RFQ #24-142 2024 Zoning Ordinance Update to White & Smith, LLC pending execution of contract.

• Cover Sheet Agenda Item - Recommend Approval 2024 Zoning Ordinance Update RFQ 24-142.pdf (0.06 MB)
• Advertisement for Paper.pdf (0.02 MB)
• 24-142 OFFICIAL TAB SHEET.pdf (0.04 MB)
• 24-142 - Cumulative II.pdf (0.18 MB)
• 24-142 Department Recommendation of Award.pdf (0.29 MB)
• Acceptance_24-06-10_signed.pdf (0.15 MB)
• 24-142 Planholders.pdf (0.13 MB)
• Process Regarding RFQs.pdf (1.72 MB)

ADMINISTRATIVE SERVICES

• 8.Receive as information the emergency request for the replacement of the HVAC controls system located at the Richmond County Sheriff’s Office in the amount of $35,994.00 by Trane Company.

• Emergency - RCSO HVAC Controls Replacement.pdf (0.06 MB)
• Emergency - RCSO HVAC Controls Replacement.pdf (10.34 MB)

• 9.Receive as information the emergency request for the repairs of several HVAC units located at the Municipal Building in the amount of $49,605.00 by Trane Company.

• Emergency - Municipal Building HVAC Parts and Fan Coils.pdf (0.06 MB)
• Emergency - MB HVAC Repairs.pdf (8.82 MB)

• 10.Motion to amend Ordinance Code of Augusta Georgia, Title One, Chapter Seven, Article Four, Section 1-7-51 by repealing Section 500.305 of the PPPM related to Red Circle Rate with second reading waived; and to adopt a new Red Circle Rate Policy authorizing employees to receive Cost-Of-Living increases when employees are above the maximum of their salary grade, to become effective upon its approval, waiving any Augusta-Richmond County, Georgia ordinances in conflict with this policy/action for the this instance only; and for other purposes

• The Coversheet for Red Circle Rate.pdf (0.06 MB)
• Red Circle Rate Policy Agenda Item.pdf (0.02 MB)

• 11.Receive as information the emergency request for the replacement of the fuel supply pump and fuel clean-up for the power generator at E911 Emergency Services Department in the amount of $52,172.00 by Georgia Power.

  As a companion item with the emergency generator fuel supply pump replacement and fuel clean-up, the E911 Emergency Services Department is requesting Commission approval to utilize and transfer $52,172.00 from the E911 Fund Balance to the 2024 E911 operating budget.  The fund balance usage for the generator fuel supply pump replacement is an allowable E911 reserve fund purchase per Georgia Code 46-5-134.

• Emergency – E911 Generator Fuel Supply System.pdf (0.06 MB)
• Emergency - E911 Emergency Generator Fuel Supply System.pdf (6.68 MB)

• 12.Motion to approve bid #24-183 for the purchase of one 2025 Tandem Dump Truck, at a total cost of $164,501 from Peterbilt of Augusta, GA for the Utilities Department – Construction and Maintenance Division.

• Municode Util-CM Tandem Dump Truck.pdf (0.06 MB)
• Newspaper Invitation to Bid.pdf (0.02 MB)
• 24-183_TAB.pdf (0.07 MB)
• 24-183 Department Recommendation of Award - Justification.pdf (0.14 MB)
• 24-183 Planholders.pdf (0.11 MB)

ENGINEERING SERVICES

• 13.Approve a contract with ISM to install and maintain rainfall and water level monitoring equipment (RFQ 18-132)

• Coversheet_ ISM 6.27.24.pdf (0.06 MB)
• ISM_Rain_Gauge_Agenda_Item_28May24.pdf (0.01 MB)
• Rain_Gauge_Proposal_Fee_Update_12Apr24.pdf (0.16 MB)
• 18-132 Engineering Consultant Services Roster.pdf (0.03 MB)

• 14.Approve Hypochlorite Generator Service Agreement as a sole source procurement.

• 00 Agenda Item Coversheet - Hypochlorite Generator Service Agreement (5).pdf (0.06 MB)
• De Nora Sole Source.pdf (1.07 MB)

• 15.Approve professional services with ISM to provide technical services to support AMI infrastructure. $309,120.00 (RFQ 18-132)

• ISM_AMI_Mgt_Agenda_Item_28May24 (2).pdf (0.06 MB)
• AUD_ISM_Project_Management_Proposal_Fee_24May24.pdf (0.16 MB)
• 18-132 Engineering Consultant Services Roster.pdf (0.03 MB)

• 16.Approve a sole source contract to Industrial Scientific Corporation for confined Gas Monitoring Services at an annual cost of $11,745.40 – Contract is for 4 years (48 months) at a total cost of $47,013.60.

• Coversheet_ Sole Source 6.27.24.pdf (0.06 MB)
• Industrial_Scientific_Gas_Monitor_Agenda_Item_15May24 (6).pdf (0.01 MB)
• Industrial Scientific Sole Source.pdf (0.55 MB)

• 17.Approve Landscape Maintenance Agreement for Water Plants. The term of the award is to begin at the notice of award and will expire on 5/1/25. (ITB 24-209)

• 00 Agenda Item Coversheet - Landscape Maintanance Agreement.pdf (0.13 MB)
• 2024 AUD Landscape Contract - LEP Contracting LLC.pdf (0.46 MB)
• Invitation to Bid.pdf (0.02 MB)
• 24-209_TAB.pdf (0.13 MB)
• 24-209 Department Recommendaiton of Award.pdf (0.23 MB)
• 24-209 Plan holders List.pdf (0.13 MB)

• 18.Approve a contract with Janus Research to evaluate Automated Metering Infrastructure Technology as a sole source procurement in the amount of $457,339.39.

• Agenda Item Janus Sole Source .pdf (0.06 MB)
• Janus Sole Source.pdf (0.84 MB)

• 19.Approve the deed of dedications, maintenance agreements, and road resolutions submitted by the Engineering Department and the Augusta Utilities Department for Captains Corner, Phase I.

• Captains Corner Phase I Coverletter.pdf (0.06 MB)
• Captin's Corner Agenda Packet.pdf (1.85 MB)

• 20.Approve RFQ #24-132 Selection of Engineering Firms for the Engineering Consultants Roster.  Award will be for five (5) years, based upon continued satisfactory performance by the firms.

• ITEM-RFQ 24-132 Coverletter.pdf (0.06 MB)
• Advertisement for Paper.pdf (0.02 MB)
• Eval Disipline 1 - Cumulativer .pdf (0.25 MB)
• Eval Disipline 2 - Cumulative.pdf (0.22 MB)
• Eval Disipline 3 - Cumulative .pdf (0.22 MB)
• Eval Disipline 4 - Cumulative.pdf (0.22 MB)
• Eval Disipline 5 - Cumulative .pdf (0.22 MB)
• Eval Disipline 6 - Cumulative.pdf (0.22 MB)
• RFQ Director Memo.pdf (0.18 MB)
• 24-132 Planholders.pdf (0.18 MB)
• FYI Process Regarding RFQs.pdf (1.72 MB)

• 21.Approve the sole source purchase from Utilicom Supply for traffic signal replacement parts.  Approve funds in the amount of $35,478.81.  Requested by the Augusta Engineering & Solid Waste Department.

• Signal Replacement Coversheet.pdf (0.06 MB)
• utilicomTE_supplies.pdf (0.20 MB)

• 22.Motion to award Bid Item #24-184 Exterior Stucco Repairs at Fire Station 5 & Fire Station 11 to Contract Management Inc. and authorize the mayor to sign all appropriate documentation.

• Cover Sheet.pdf (0.06 MB)
• Signed - Professional Services Contract for Exterior Stucco Repairs at Fire Station 5 11.pdf (3.41 MB)
• Invitation to Bid.pdf (0.02 MB)
• 24-184_TAB.pdf (0.05 MB)
• 24-184 Department Recommendation and Overbudget Approval.pdf (0.06 MB)
• 24-184_planholders.pdf (0.14 MB)

FINANCE

• 23.Motion to approve funding of operating, capital & encumbrance carryovers.

• Agenda Coversheet - Carryover Funding.pdf (0.06 MB)
• 2024 Carryover requests summary.pdf (0.04 MB)

• 24.Approve resolution authorizing the issuance of $80 million in bonds and the refunding of the Water and Sewer Bonds Series 2012 for Water and Sewer Capital Projects.

• Bond Resolution coversheet.pdf (0.06 MB)
• Supplemental Bond Resolution Augusta W S 2024 (00153919-4xA91E4).pdf (0.16 MB)

PUBLIC SAFETY

• 25.Motion to Approve Bid Item 24-189 Disposal of Forfeited or Abandoned Firearms for the Sheriff’s Office to Century Arms in the amount of $267,518.00.

• Sheriff 2024 Firearms Disposal agenda item.pdf (0.06 MB)
• Newspaper Invitation to Bid.pdf (0.02 MB)
• 24-189 Official Tab Sheet.pdf (0.06 MB)
• 24-189 Department Recommendaiton of Award.pdf (0.05 MB)
• 24-189 Planholders.pdf (0.10 MB)
• RFP Advertisement for Paper.pdf (0.02 MB)
• 23-186 OFFICIAL TAB SHEET.pdf (0.15 MB)
• 23-186 Department Recommendation of Award and Negotiation On Call Contractors.pdf (0.05 MB)
• 23-186 Cumulative.pdf (0.19 MB)

• 26.Motion to approve acceptance of the CACJ FY25 Adult Felony Drug Court, Veterans Court, and Mental Health Court Operating Grant in the amount of $624,552 with a $110,215 match amount.

• FY25 CACJ AFDC AGENDA ITEM COVER SHEET.pdf (0.06 MB)
• Award-J25-8-004.pdf (0.17 MB)
• DC NEW GRANT PROPOSAL.pdf (0.09 MB)

• 27.Motion to Approve FY25 CJCC Grant Funds for State Court DUI & Veterans Court.

• CJCCCommissionAgendaCoverLetter060324.pdf (0.06 MB)
• FY25CJCCGrantDUI&VeteransCourt.pdf (1.57 MB)
• PR000481 - signed.pdf (0.08 MB)

• 28.Receive the current Citywide Information Technology Policies & Procedures as information.

• IT Citywide Policies.pdf (0.06 MB)
• 1.00 Citywide Information Technology Policies Procedures - 2024-06-05.pdf (0.51 MB)

• 29.Approve Insurance Policy for Augusta’s Land Mobile Radio System

• Radio System Insurance Policy.pdf (0.06 MB)
• Radio Tower Proposal 2024.pdf (1.00 MB)

• 30.Motion to approve the renewal of existing maintenance contract for software related to wireless communication equipment. This is a state contract. State Contract 99999-SPD-T201205501-0006.

• Agenda Item Coversheet - Convergeone Meraki Agreement 2024.pdf (0.06 MB)
• Meraki EA.pdf (0.16 MB)
• Cisco EA - Program Term_9095617_C1 - Meraki EA 5YR July 1 Annual Payments_20240606.pdf (0.27 MB)
• City of Augusta Georgia Document Package - 500-50625657.pdf (0.78 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 31.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ Affidavit 6.27.24.pdf (0.06 MB)