Commission Meeting Tuesday, October 03, 2023 02:00 PM Commission Chamber

INVOCATION

Reverend Tommie L. Benjamin, Pastor, Trinity C.M.E. Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

DELEGATION(S)

A.Ms. Cheryl Fleming regarding opposition to the renaming of the Augusta Riverwalk.

Coversheet_ Fleming 10.3.23.pdf (0.06 MB)
2023-03-10 Delegation Cheryl S. Wilso.pdf (0.76 MB)

B.Ms. Betty Powell regarding naming the Riverwalk in honor of Ed McIntyre.

Coversheet_ Powell 10.3.23.pdf (0.06 MB)
SKM_C65823092811050.pdf (0.67 MB)

C.Ms. Monique Braswell regarding the annual Feast before the Feast Event.

Coversheet_ Braswell 10.3.23.pdf (0.06 MB)
SKM_C65823092811180.pdf (0.28 MB)

CONSENT AGENDA

(Items 1-6)

ADMINISTRATIVE SERVICES

1.Motion to approve Housing and Community Development Department’s (HCD’s) request to enter into contractual agreement with David Green Realty, LLC. for property management services (RFP 23-273). Recommendation of award is for a 2 year contract with option to extend for three (3) additional one (1) year terms. (Approved by Administrative Services Committee September 26, 2023)

HCD_ Property Management Services Approval Request - 9-26-23.pdf (0.07 MB)
Property Management Agreement(DavidGreen).pdf (0.08 MB)
23-273 Ad to Paper.pdf (0.01 MB)
23-273 OFFICIAL TAB SHEET.pdf (0.10 MB)
23-273 Cumulative Eval.pdf (0.18 MB)
23-273 Department Recommendation of Award.pdf (0.05 MB)
23-273 Planholders.pdf (0.09 MB)
Process Regarding RFP.pdf (0.19 MB)

2.Motion to approve two (2) Rehabilitation Projects in partnership with Curry Home Improvement. (Approved by Administrative Services Committee September 26, 2023)

HCD_ Rehabilitation Program Approval Request 09.26.23.pdf (0.06 MB)
Rehabilitation Contract 09.07.23 (Curry).pdf (0.28 MB)
Rehabilitation Contract 09.07.23 (Curry) 2.pdf (0.28 MB)

3.Motion to approve utilizing state contract (#SWC 99999-SPD-ES40199373-002) for the purchase of five Ford F250s, at a total cost of $271,350 from Allan Vigil Ford for the Richmond County Fire Department. (Approved by Administrative Services Committee September 26, 2023)

Municode SWC 2024 Ford F250s.pdf (0.06 MB)
LOI Ford F250s.pdf (0.17 MB)
Fire Evaluations Signed.pdf (0.30 MB)

4.Motion to approve directing the Administrator to obtain completed Service Level Agreements (SLA’s) from all departments by December 31, 2023 and report back to the Commission the agreed upon SLA timeframes for each service request. (Approved by Administrative Services Committee September 26, 2023)

Coversheet_ SLAs_ Pulliam 9.26.23 admin services.pdf (0.06 MB)
SLA Pulliam 9.26.23.pdf (0.24 MB)

FINANCE

5.Motion to approve agreements with Development Authority of Augusta (AEDA) for two projects, for Retail Recruitment and Industrial Recruitment, that were included in SPLOST 8, and to authorize the Mayor to execute all appropriate documents. (Approved by Finance Committee September 26, 2023)

AO SPLOST 8 AEDA AGR Coversheet.pdf (0.06 MB)
Final Industrial Recruting Agreement - Splost 8.pdf (0.11 MB)
Final Retail Recruting Agreement - Splost 8.pdf (0.11 MB)

PETITIONS AND COMMUNICATIONS

6.Motion to approve the minutes of the regular meeting of commission held September 19, 2023 and the Special Meeting held September 26, 2023)

Coversheet_ Minutes 10.3.23.pdf (0.06 MB)
Regular Commission Meeting September 19 2023.pdf (0.48 MB)
Called Commission Meeting September 26 2023.pdf (0.05 MB)

END CONSENT AGENDA
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 7-34)

PUBLIC SERVICES

7.New Location: A.N. 23-39: A request by Reginald M. McGee for a consumption on premise Liquor, Beer & Wine License to be used in connection with 211 Bar & Grill located at 4630 Mike Padgett Hwy. There will be Dance. District 8. Super District 10.

Item AN 23-39.pdf (0.06 MB)
AN-23-39.pdf (0.24 MB)

8.New Location: A.N. 23-40: A request by Robert Robertson for a consumption on premise Wine License to be used in connection with That Flippin Egg #3 located at 3321 Mike Padgett Hwy. District 6 Super District 10

ITEM-A.N. 23-40.pdf (0.06 MB)
AN-23-40.pdf (0.24 MB)

9.New Location: A.N. 23-41: A request by Vy Nguyen for a consumption on premise Incidental Wine License to be used with Solar Nails located at 3697 Windsor Spring Rd. District 6 Super District 10

ITEM-A.N 23 - 41.pdf (0.06 MB)
AN-23-41.pdf (0.23 MB)

10.Motion to approve Historic Preservation Training September 13-15, 2023 for members of the Augusta Historic Preservation Committee

Sep 2023 Agenda--- HPC Training.pdf (0.06 MB)
Statewide Historic Preservation Conference - The Georgia Trust.pdf (0.09 MB)

11.A motion to consider approval of the Georgia Power Electric Transportation Make Ready Program Customer Proposal Acceptance Letter.

GEORGIA POWER MAKE READY PROGRAM.pdf (0.06 MB)
08.22.23_GPC MR Cust Acceptance Letter_Augusta Transit_04062023.pdf (0.96 MB)

12.A motion to renew the Sec. 5311 Rural Transit grant application between the Georgia Department of Transportation (GDOT) and Augusta, Georgia for July 1, 2024, to June 30, 2025.

08.31.23_Agenda Coversheet - Rural 5311 FY2025 Grant.pdf (0.06 MB)
07.11.23_5311_Authorizing_Resolution.pdf (0.11 MB)
FY2025 Proposed Budget_5311_Rural.pdf (0.05 MB)
PR000448.pdf (0.08 MB)

13.Consider approving an Easement Deed, from Georgia Power Company, for a permanent access easement.

GEORGIA POWER EASEMENT.pdf (0.06 MB)
08.29.23_Augusta Georgia Easement (003).pdf (0.12 MB)

14.Motion to approve Supplemental Agreement for a Tree Study on existing FAA Grant.

Tree Study Cover Page for Municode.pdf (0.06 MB)
T007521 Augusta SA #1 Draft.pdf (0.54 MB)

15.Motion to Approve Change Order #1 to contract with RW Allen Construction for Fuel Farm Improvements for a total increase of $34,215.96. Approved by the Augusta Aviation Commission on August 24, 2023. 23BFA132

Cover Sheet Agenda Item - Change Order No. 1 with RW Allen (1).pdf (0.06 MB)
Change Order No. 1 with RW Allen for Fuel Farm .pdf (0.12 MB)

16.Request for Augusta Planning and Development Department to provide a status update on amending the current ordinance to allow Accessory Dwelling Units (ADUs). (Requested by Commissioner Stacy Pulliam).

Coversheet_ accessory dwelling units pulliam 9.26.23.pdf (0.06 MB)
ADU Pulliam 9.26.23.pdf (0.23 MB)
SKM_C65823092114040.pdf (0.32 MB)

17.Approve the placement of a public art sculpture within the 511 Reynolds Street Pocket Park.(Requested by the Administrator)

AO RecParks Reynolds Sculpture.pdf (0.06 MB)
Iris Scupture at 5th and Reynolds.pdf (2.42 MB)

ADMINISTRATIVE SERVICES

18.Discuss and implement new policy for employees physically clocking in including SES employees. (Requested by Mayor Pro Tem Brandon Garrett)

Coversheet_ Garrett 10.3.23.pdf (0.06 MB)

19.Motion to approve renaming one of the Augusta Recreation athletic ball fields, at the Diamond Lakes Regional Park located at 4335 Windsor Spring Rd, Hephzibah, GA, in honor of Fred Ancil “Andy” Cheek, III. (Approved by Administrative Services Committee September 12, 2023) (Deferred from the Commission September 19, 2023 meeting)

AO Cheek Renaming Coversheet.pdf (0.06 MB)

20.Motion to approve the renaming the Augusta Riverwalk Park to the name of Edward M. McIntyre, Sr. Riverwalk Park, and the Augusta 8th Street Plaza to the Edward M. McIntyre, Sr. Square at 8th Street, and placing his name on the entrance of the 8th Street bulkhead archway. (Approved by Administrative Services Committee September 12, 2023) (Deferred from the Commission September 19, 2023 meeting)

AO McIntyre Renaming Coversheet.pdf (0.06 MB)

21.Motion to approve the renaming of the Augusta Utilities/Engineering Building, located at 425 Walker Street, Augusta, GA, in honor of former Utilities Director Thomas D. Wiedmeier P.E. (Approved by Administrative Services Committee September 12, 2023) (Deferred from the Commission September 19, 2023 meeting)

AO Wiedmeier Renaming Coversheet.pdf (0.06 MB)

22.Motion to approve a collaboration between Augusta, Georgia, and the City of Savannah and the Chatham-Savannah Authority for the Homeless, to launch a public awareness campaign ‘Give Change That Counts’, and to authorize the mayor to execute all appropriate documents. (No recommendation from Administrative Services Committee September 26, 2023)

AO Change That Counts Coversheet.pdf (0.06 MB)

ENGINEERING SERVICES

23.Presentation by Mr. Ming F. Lin regarding the demolition of his driveway located at 3653 Wrightsboro Road.

Coversheet Engineering Services - Ming F. Lin 9-26-2023.pdf (0.06 MB)
Ming F. Lin .pdf (0.17 MB)

24.Receive as information Purchase of Quincy Compressor & Accessories in amount of $89,665.91 from Quincy Company for Landfill Gas Plant. Requested by Engineering. Bid 22-057

LFG Plant Compressor Coversheet.pdf (0.06 MB)
Memo_LFG Plant Compressor Maintenance.pdf (1.59 MB)
BMA-848964 Augusta Solid Waste RevB.pdf (1.31 MB)

25.Receive as information Purchase of Waste Wheel Carts in amount of $94,080.00 from Otto Environmental Systems. Requested by Engineering. Bid 23-165

Waste Wheels Carts Coversheet.pdf (0.06 MB)
Bid 23-165_Rate Schedule-Summary.pdf (0.27 MB)
2023-08-28 Requisition Otto Roll-Out Carts-FInal 08282023.pdf (0.11 MB)

26.Approve $180,000 to continue the funding for the current Waste Wheel Carts Contract to Otto Environmental Systems. Requested by Engineering. Bid 23-165

Waste Wheel Carts Purchase Coversheet.pdf (0.06 MB)

27.Approve and Authorize Execution of Augusta’s Zone 1 Residential Waste & Recyclable Collection Service Contact Extension Agreement with Georgia Waste System LLC for a Transitional period up to Six (6) months beginning January 1, 2024 to ensure continuity of such Contracted Services during existing contract transition to a new contract (RFP 23-112). Requested by Engineering. Bid 12-112

Augusta Solid Waste Coversheet.pdf (0.06 MB)
Augusta extension agreement for transitionary period.pdf (0.21 MB)

28.Approve Award of “Augusta’s Right of Way & other Areas Trees Management and Trees Removal” Contract to Big Dog Stump & Tree and Atlanta Premier Tree Solution, LLC subject to receipt of signed contract and proper insurance documents. The Contract is effective 10/1/2023 for three years with an option to renew for two additional one-year terms. Requested by Engineering. RFP 23-252

Augusta ROW & Other Trees Coversheet.pdf (0.06 MB)
23-252 RFP Advertisement for Paper.pdf (0.02 MB)
OFFICIAL TAB SHEET_23-252.pdf (0.10 MB)
23-252-Cumulative.pdf (0.20 MB)
23-252 Department Recommendaiton of Award.pdf (0.26 MB)
23-252_Augusta Trees Management Recom_Fees.pdf (0.05 MB)
23-252_Fee_Exhibit A.pdf (0.22 MB)
23-252 Planholders.pdf (0.16 MB)
Process Regarding RFP.pdf (0.19 MB)
email identifying funding for ROW contract.pdf (0.09 MB)

29.Approve Authorizing Augusta Engineering & Environmental Services Department Soliciting Qualification Based Proposals for Conducting Audit, Condition Assessment, and Operational Assessment of presently Augusta’s owned Street Lighting/Outdoor Lighting Facilities (Overhead Lighting, Fixtures & Associated Items) and Accordingly Developing Potential Energy Saving Upgrades & Operational Program. Requested by Engineering

Streetlights Assessment & Upgrade Needs Coversheet.pdf (0.06 MB)

FINANCE

30.Motion to approve funding to replace irrigation system for the entire length of Henry Street. (Requested by Commissioner Catherine McKnight)

Coversheet_ McKnight_ irrigation system 8.15.23.pdf (0.06 MB)

31.Consider a request from Mr. Aaron Matthews regarding a property tax abatement for the property located adjacent to Matthews Motors at 1365 Gordon Highway. (No recommendation from Finance Committee September 26, 2023)

Coversheet Aaron Matthews 9-26-2023.pdf (0.06 MB)
Aaron Matthews.pdf (0.15 MB)

PUBLIC SAFETY

32.Approve assigning the honorary name designation of Frank Yerby St to Hall Street.

Item_Coversheet_HonoraryDesignation_HallSt.pdf (0.06 MB)
HallSt_GIS- HonoraryRoadNamingForm.pdf (0.16 MB)
Endorsement_Letter_HallSt_signed.pdf (0.03 MB)
HallSt_Map.pdf (0.36 MB)
2023-03-10 Resolution Honorary Rd._HallSt.pdf (0.10 MB)

33.Discussion concerning facility conditions and treatment of inmates at the Charles B. Webster Determine Center. (Requested by Commissioner Catherine McKnight)

Coversheet_ McKnight- detention center 8.29.23.pdf (0.06 MB)
McKnight_ condition as Webster Detention Center 8.29.23.pdf (0.17 MB)

LEGAL MEETING

A. Pending and Potential Litigation

B. Real Estate

C. Personnel

34.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

Coversheet_ Affidavit 10.3.23.pdf (0.06 MB)