Commission Meeting Tuesday, August 06, 2024 02:00 PM Commission Chamber

INVOCATION

• Reverend Reginald Cofer, Pastor, Tremount Temple Baptist Church

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

DELEGATION(S)

• A.Mr. Bennish Brown, Destination Augusta regarding organizational update.

• Coversheet_ Brown 8.6.24.pdf (0.06 MB)
• SKM_C650i24071216570.pdf (0.31 MB)

• B.Ms. Atasia Steward regarding developing a community partnership.

• Coversheet_ Steward 8.6.24.pdf (0.06 MB)
• SKM_C650i24071216560.pdf (0.54 MB)

• C.Ms. Naomi Goolsby regarding Laney-Walker Development Plaza, condition of Riverwalk; community gas corner stores and tattoo/smoke shops on Broad Street.

• Coversheet_ Goolsby 8.6.24.pdf (0.06 MB)
• N Goolsby 8.6.24.pdf (0.33 MB)

• D.Mr. Melvin L. Kelly regarding Museums in Augusta.

• Coversheet_ Kelly 8.6.24.pdf (0.06 MB)
• M Kelley 8.6.24.pdf (0.27 MB)

• E.Rev. Christopher G. Johnson, Greater Augusta's Interfaith Coalition regarding Community Labor Day Parade and activities on September 2, 2024.

• Coversheet_ Johnson 8.6.24.pdf (0.06 MB)
• C Johnson 8.6.24.pdf (0.31 MB)

• F.Mr. James Hawkins regarding the value of bringing a full time city arborist position to Augusta.

• Coversheet_ Hawkins 8.6.24.pdf (0.06 MB)
• SKM_C650i24080111030.pdf (0.28 MB)

CONSENT AGENDA

(Items 1-18)

PUBLIC SERVICES

• 1.Motion to approve the 2025 Cooperative Agreement with CSRA Regional Commission for Senior Nutrition Services for Augusta, Georgia.(Approved by Public Services Committee July 30 2024)

• Agenda Item - 2025 Cooperative Agreement for Senior Nutrition Program.pdf (0.06 MB)
• 2025 Cooperative Agreement for the Senior Nutrition Program.pdf (3.27 MB)

• 2.Motion to approve A.N. 24-33 – Existing Location, New Ownership: Retail Package for Beer and Wine, Pankaj Gupta Applicant for Aepex Augusta, LLC located at 2940 Inwood Drive. District 5, Super District 9(Approved by Public Services Committee July 30 2024)

• Aepex Augusta - Municode Cover Sheet.pdf (0.06 MB)
• Aepex Augusta - Application.pdf (0.14 MB)
• Aepex - Augusta - Staff Report.pdf (0.02 MB)

• 3.Motion to approve A.N. 24-36 - New Location: Consumption on Premises Liquor, Beer and Wine with Sunday Sales, James Klugo Applicant located at 551 Broad Street. District 1, Super District 9(Approved by Public Services Committee July 30 2024)

• 5th and Fire - Staff Report.pdf (0.02 MB)
• 5thandFire - Application.pdf (0.13 MB)
• 5th and Fire - Municode Cover Sheet1.pdf (0.06 MB)

• 4.Motion to approve installation of the Richmond County 911 Dispatch Notification System PURVIS at the Airport Fire Station as a sole source procurement. Approved by the Augusta Aviation Commission on June 27, 2024.(Approved by Public Services Committee July 30 2024)

• Cover Sheet Agenda Item - Airport Fire Department 911 Dispatch Notification System PURVIS (4).pdf (0.06 MB)
• Agenda Item - ARFF Purvis System - ATTACHMENT 2.pdf (0.26 MB)
• Agenda Item - ARFF Purvis System - ATTACHMENT 1.pdf (0.15 MB)
• Purvis Sole Source Justification.pdf (0.14 MB)

• 5.Motion to approve Award of On-Call Construction and Maintenance Services Contract to (1) ACC Restoration, (2) Contract Management, Inc., (3) GoldMech, Inc., (4) Horizon Construction and Associates, (5) Larry L McCord Design-Build, LLC, (6) LEP Contracting, LLC, (7) M & C Lawn Care and Maintenance Services, LLC, (8) Pamela’s Plumbing, LLC, (9) Sector One, Inc., (10) TFJ Construction, Inc., and (11) Vertex Roofing, subject to receipt of signed contract and proper insurance documents. The Contract is for three years with an option to extend for two (2) additional one (1) year terms.  Also approve $500,000.00 from Central Services SPLOST 8 Account #330-05-1120-53.19120 to initiate funding as requested by Augusta Parks and Recreation and Central Services Department. RFP 23-186 (Approved by Public Services Committee July 30 2024)

• RFP 23-186 - Agenda Item.pdf (0.06 MB)
• Contractors_Unit_Rate_Proposals_ISM_Recommendations_02_05_24v2.pdf (0.12 MB)
• 23-186 Memo_Procurement_On_Call_Contractors_2.pdf (0.15 MB)
• RFP Advertisement for Paper.pdf (0.33 MB)
• 23-186 OFFICIAL TAB SHEET.pdf (0.15 MB)
• 23-186 Cumulative.pdf (0.19 MB)
• 23-186 Department Recommendation of Award and Negotiation On Call Contractors.pdf (0.08 MB)
• FYI Process Reguarding RFP updated 5-3-21.pdf (0.02 MB)
• 23-186 Planholders.pdf (0.19 MB)

• 6.Motion to approve bid award contract for RFQ 24-185 – Augusta Regional Transportation Study 2055 Metropolitan Transportation Plan (MTP) to WSP USA, Inc.(Approved by Public Services Committee July 30 2024)

• ITEM-Staff-2ce43e030e30420cae7dcc10af834c28 (3).pdf (0.15 MB)
• PR000451.pdf (7.13 MB)
• March 2023 PL Funds Correspondence Letter signed.pdf (0.16 MB)
• Planning and Development 11.07.23.pdf (0.09 MB)
• Final FY 2025 UPWP 05162024.pdf (2.18 MB)
• WSP Standard Terms and Conditions_Draft 071524.pdf (0.46 MB)
• Advertisement for Paper.pdf (0.02 MB)
• Official Tab Sheet 24-185.pdf (0.06 MB)
• 24-185 - Cumulative Eval Phase II.pdf (0.17 MB)
• 24-185 Department Recommendation of Award.pdf (0.04 MB)
• 24-185 Planholders.pdf (0.12 MB)
• FYI Process Regarding RFQs.pdf (1.72 MB)

ADMINISTRATIVE SERVICES

• 7.Motion to approve request to approve submission of the FY2024 Annual Action Plans and authority for the Mayor, as Augusta, Georgia’s Certifying Official, to execute the documents, including but not limited to, the SF-424s and Certifications and Assurances required to be included with this submission, as well as Certifications of Consistency with the Consolidated Plan for HUD CoC Grant Applications for 2024. (Approved by Administrative Services Committee July 30 2024)

• HCD_FY2024 Annual Action Plans Submission for HUD Funding.pdf (0.06 MB)
• 24 HUD Funding_Award Letter.pdf (0.12 MB)
• 24 HUD Funding_Public Notice.pdf (0.08 MB)
• 24 HUD Funding_Budget.pdf (0.20 MB)

• 8.Motion to approve Housing and Community Development Department’s (HCD's) request to provide funding for HCD administered Sand Hills Redevelopment Plan Charrettes.(Approved by Administrative Services Committee July 30 2024)

• HCD_ Sand Hills Redevelopment Master Plan Charrettes Approval Request.pdf (0.06 MB)
• JLA_Sand Hills Master Redevelopment Plan_AE Contract_7.8.2024.pdf (0.25 MB)

• 9.Motion to approve the submitted amended grant agreement with Community Foundation of the CSRA (CFCSRA) and Housing and Community Development (HCD).(Approved by Administrative Services Committee July 30 2024)

• HCD_ Laney Walker-Bethlehem Amended Grant Agreement approval request.pdf (0.06 MB)
• CFCSRA HCD Grant Agreement for TD Jakes Foundation Fund_.pdf (0.20 MB)
• HCD Approval Letter 04.02.24.pdf (0.04 MB)
• AMENDMENT #1_CFCSRA 7.10.2024.pdf (0.10 MB)

• 10.Motion to approve bid #24-174 for the purchase of one 2024/2025 Vacuum truck, at a total cost of $493,960 from Vacutek of Austell, GA for the Utilities Department – Fort Gordon Division.(Approved by Administrative Services Committee July 30 2024)

• Municode Util-FG VAC Truck Direct.pdf (0.06 MB)
• Newspaper Invitation to Bid.pdf (0.02 MB)
• 24-174 OFFICAL TAB SHEET.pdf (0.11 MB)
• 24-174_Department Recommendation of Award (2).pdf (0.19 MB)
• 24-174 Planholders.pdf (0.11 MB)

• 11.Motion to approve submission of the Lead and Healthy Homes Technical Studies Grant and authority for the Mayor, as Augusta, Georgia’s Certifying Official, to execute the necessary HUD documents.(Approved by Administrative Services Committee July 30 2024)

• HCD_ Lead and Healthy Homes Technical Studies Grant Program Application Submission Approval Request.pdf (0.06 MB)
• Lead Healthy Homes Grant Summary.pdf (0.11 MB)

• 12.Motion to approve Risk Management to proceed with the repair/replacement of the Emily S. Tubman Monument, not to exceed $150,000.00, and to accept the Porter Fleming Foundation Grant Award in the amount of $25,000 for the same, authorizing the Mayor to sign related documentation and approve.(Approved by Administrative Services Committee July 30 2024)

• Coversheet Porter Fleming Grant Acceptance Agenda Item- Tubman Monument.pdf (0.06 MB)
• 2024 Porter Fleming Foundation Application - Tubman Monument.pdf (11.55 MB)
• 2024 Porter Fleming Foundation Application Grant Proposal.pdf (0.00 MB)
• Emily Tubman Monument Quote.pdf (0.37 MB)

• 13.Motion to approve continuing with the crafting of the departments' standard operating procedures and task the Administrator and the Human Resources Director with developing metrics for the evaluation of department directors to be presented to the Commission in 90 days. (Approved by Administrative Services Committee July 30, 2024) 

• Coversheet Request Administrator's office provide an update on the progress of Departments SOPs 7-30-2024.pdf (0.06 MB)
• Stacy Pulliam items 7-30-2024.pdf (0.06 MB)

• 14.Motion to approve tasking the Administrator and the HCD Director with selecting a date with net 90 days to hold a work session to discuss the programs in the HCD Department regarding home renovations. (Approved by Administrative Services Committee July 30, 2024) 

• Coversheet Request for HCD to present on the process of Home Renovations procedures and allocated funding for this program 7-30-2024.pdf (0.06 MB)
• Stacy Pulliam items 7-30-2024.pdf (0.06 MB)

ENGINEERING SERVICES

• 15.Motion to authorize condemnation to acquire this property in fee simple (Parcel 087-4-089-00-0) - 2050 Willow Street. (Approved by Engineering Services Committee July 30 2024)

• 2050 Willow St Coversheet w funding.pdf (0.06 MB)

• 16.Motion to approve Dedication of Water and Sanitary Sewer Systems for Spirits Crossing Community.(Approved by Engineering Services Committee July 30 2024)

• Coversheet - Spirits Crossing Community.pdf (0.06 MB)
• Spirits Crossing Maintenance Agreement.pdf (0.21 MB)
• Spirits Crossing Plat.pdf (0.74 MB)
• Spirits Crossing Deed of Dedication.pdf (0.36 MB)

FINANCE

• 17.Motion to approve 1% Reduction Reinstatement Request.(Approved by Finance Committee July 30 2024)

• Motion to Approve 1 Reduction Reinstatement Request_dbw.pdf (0.06 MB)
• Reinstatement Requests - Exp Dept Summary 1% cuts.pdf (0.08 MB)

PETITIONS AND COMMUNICATIONS

• 18.Motion to approve the meeting minutes of the Augusta Commission held on July 17, 2024 and Special Called Meeting held July 30, 2024.

• Coversheet_ Minutes 8.6.24.pdf (0.06 MB)
• Regular Commission Meeting July 17, 2024.pdf (0.61 MB)
• Called Commission Meeting July 30, 2024.pdf (0.59 MB)

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 19-28)

ADMINISTRATIVE SERVICES

• 19.Discuss making all city employees ex-officio members and not voting members effective January 1, 2025 for all boards and authorities. (No recommendation from Administrative Services Committee July 30, 2024)

• Coversheet Discuss making all city employees ex-officio members and not voting members effective January 1, 2025 for all boards and authorities 7-30-2024.pdf (0.06 MB)
• Discuss making all city employees ex-officio members and not voting members effective January 1, 2025 for all boards and authorities.pdf (0.04 MB)

PUBLIC SAFETY

• 20.Motion to approve SAMHSA Grant Treatment Contract for women’s residential treatment facility for Richmond County State Court Accountability Court Programs.(No quorum Public Safety Committee July 30, 2024)

• CoversheetMHFHSAMHSAContract2024.pdf (0.06 MB)
• StateCourtAccountabilityCourtSAMHSATreatmentContract2024.pdf (0.51 MB)

• 21.Motion to approve a change order in the amount of $436,384 that will increase the net amount of P454496 to $1,311,384 for Bid Item #22-291A Early Site Package Soil Remediation – New Fire Station #3, awarded to Kuhlke Construction & Associates.(No quorum Public Safety Committee July 30, 2024)

• COVER SHEET (007) (003).pdf (0.06 MB)
• Change Order Request.pdf (0.24 MB)
• Kuhlke - CO #3.pdf (0.06 MB)

• 22.Motion to accept the FY2023 Assistance to Firefighters Grant (AFG) in the amount of $243,873.63 and authorize the mayor to execute all appropriate documentation.(No quorum Public Safety Committee July 30, 2024)

• FY 2023 AFG Grant Approval Coversheet.pdf (0.06 MB)
• NEW GRANT APPLICATION PROPOSAL.pdf (0.09 MB)
• EMW-2023-FG-06694 - Award Package (2).pdf (0.60 MB)

• 23.Receive as information the emergency replacement of the RCCI Kitchen HVAC system in the amount of $26,800 and approve the transfer of funds from the Inmate store reserve fund to capital outlay.(No quorum Public Safety Committee July 30, 2024)

• Inmate Store HVAC Emergency repair.pdf (0.06 MB)
• Sig Cox Emergency PO P471975.pdf (0.13 MB)

• 24.Discuss hiring a consultant to review the operations of Animal Services. (Requested by Commissioner Sean Frantom) (No quorum Public Safety Committee July 30, 2024)

• Coversheet Discuss hiring a consultant to review the operations of Animal Services 7-30-2024.pdf (0.06 MB)
• Discuss hiring a consultant to review operations of Animal Services.pdf (0.04 MB)

ENGINEERING SERVICES

• 25.Discuss the Service Level Delivery Strategy for engineering as it pertains to repaving streets and filling potholes. (Requested by Commissioner Stacy Pulliam-ESC lost quorum 7-30-24) 

• Coversheet Discuss the Service Level Delivery Strategy for engineering as it pertains to repaving streets and filling potholes 7-30-2024.pdf (0.06 MB)
• Stacy Pulliam items 7-30-2024.pdf (0.06 MB)

• 26.Provide an update on the schedule for lot maintenance on city owned lots, ditches, right of ways and creeks.(Requested by Commissioner Stacy Pulliam-ESC lost quorum 7-30-24) 

• Coversheet Provide an update on the schedule for lot maintenance on city owned lots, ditches, right of ways and creeks 7-30-2024.pdf (0.06 MB)
• Stacy Pulliam items 7-30-2024.pdf (0.06 MB)

APPOINTMENT(S)

• 27.Consider/approve the reappointment of Augusta Fire Chief Antonio Burden to the Region VI East Central Georgia EMS Council for a three-year term effective July 1, 2024 ending June 30, 2027.

• Coversheet_ Burden 8.6.24.pdf (0.06 MB)
• SKM_C650i24073119060.pdf (0.24 MB)

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 28.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.

• Coversheet_ affidavit 8.6.24.pdf (0.06 MB)