Commission Meeting Tuesday, November 19, 2024 02:00 PM Commission Chamber

INVOCATION

• Reverend Dr. Curtis L. West, Jr., Presiding Elder, Augusta Sparta District CME Church 

PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA

RECOGNITION(S)

• A.Congratulations! 2024 September Employee of the Month. 

• B.Congratulations! 2024 October Years of Service (YOS) 25–50-year recipients.

DELEGATION(S)

• C.Mr. Travis Konzelman regarding Hurricane Helene preparation and response and its effect on health care providers response and their patients.

• D.Ms. Irma Westmoreland regarding Hurricane Helene emergency response and preparation; how it affected healthcare providers and their patients health and safety. 

• E.Ms. Lola Cosby regarding Hurricane Helene preparation and response and its effect on health care providers response and their patients.

• F.Ms. Kimberly R. Booker relative to VA Augusta Response/actions during Hurricane Helene.

CONSENT AGENDA

(Items 1-23)

PLANNING

• 1.Final Plat – S-993 – Townhomes at Windsor Phase 2 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by James G. Swift & Associates on behalf of Windsor Townhomes of Augusta LLC requesting final plat approval for Townhomes at Windsor Phase 2 containing 73 lots, located at 2169 Julius Drive. Tax Map #131-0-026-02-0. Reviewing agency approval 9/4/2024 *DISTRICT 6*

• 2.Final Plat – S-979 – Cedar Ridge Farms Sec 6 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Southern Partners, Inc. on behalf of Crowell & Co Inc. requesting final plat approval for Cedar Ridge Farms Sec 6 containing 29 lots, located at 1700 Pine Ridge Dr N. Tax Map #232-0-001-30-0. Reviewing agency approval 10/11/2024 *DISTRICT 8*

• 3.Final Plat – S-953 – Southampton Sec 10 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Southern Partners, Inc. on behalf of Coel Development Company, Inc. requesting final plat approval for Southampton Sec 10 containing 40 lots, located at 2608 Inverness Drive. Tax Map #153-0-072-00-0. Reviewing agency approval 10/14/2024 *DISTRICT 4*

• 4.Z-24-28 – A request for concurrence with the Augusta Planning Commission to DENY a petition by Allen Grinalds on behalf of ACP Services LLC, requesting a rezoning from zone B-1 (Neighborhood Business) and B-2 (General Business) to zone LI (Light Industrial) affecting property containing approximately 1.96 acres located at 1369 Fifteenth Street. Tax Map #045-4-162-00-0. *DISTRICT 1*

• 5.Z-24-29 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Hatchaway LLC, requesting a rezoning from zone R-1A (One-family Residential) to zone B-1 (Neighborhood Business) affecting a portion of the property containing approximately 0.61 acres located at 3363 Ravenwood Drive. Tax Map #016-0-101-00-0. *DISTRICT 7*

• 6.Z-24-32 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Drayton-Parker Companies, LLC on behalf of Concord Hill Investments LLP requesting a rezoning from zone B-1 (Neighborhood Business) and B-2 (General Business) to zone B-2 (General Business) affecting property containing approximately 1.89 acres located at 3054 and 3064 Washington Road. Tax Map #011-0-205-00-0 and 011-0-176-00-0. *DISTRICT 7*

• 7.Z-24-34 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by DDG Development LLC on behalf of James M Johnson requesting a rezoning from zone B-2 (General Business) to zone R-1A (One-family Residential) affecting property containing a portion of 6.95 acres located at 2355 Windsor Spring Road. Tax Map #120-0-266-00-0. *DISTRICT 5*

• 8.Z-24-35 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by CG Sibley Mill, LLC on behalf of the Augusta Canal Authority requesting a rezoning from zone LI (Light Industrial) to zone B-2 (General Business) and affecting properties containing approximately 13.93 acres located at 1705, 1717, and 1721 Goodrich Street. Tax Map #027-4-094-00-0, 027-4-094-00-1, 027-4-094-00-2, 027-4-096-00-0 and 035-2-031-00-0. *DISTRICT 1*

• 9.Z-24-36 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Trotter General, LLC on behalf of Ministerio Nueva Vida, Inc. requesting a rezoning to amend B-2 (General Business) zoning conditions from zoning case Z-06-99 affecting property containing approximately 4.49 acres located at 2869 Deans Bridge Road. Tax Map #085-4-067-00-0. *DISTRICT 5*

• 10.SE-24-13 – A request for concurrence with the Augusta Planning Commission to DENY a petition by Sid Hone on behalf of Greater Apostolic Temple, requesting a special exception per Section 26-1(a) of the Comprehensive Zoning Ordinance to construct a church parking lot affecting properties containing approximately 1.18 acres located at 3002, 3004, and 3006 Green Forest Drive. Tax Map #118-0-242-00-0, 118-0-243-00-0 and 118-0-244-00-0. Zoned R-1C (One-family Residential) *DISTRICT 5*

• 11.SE-24-15 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by DDG Development LLC requesting a special exception per Section 9-2(a) of the Comprehensive Zoning Ordinance to construct one-family attached and detached dwellings affecting property containing approximately 61.54 acres located at 2355 Windsor Spring Road, 2500 Craven Street, 2421 Windsor Spring Road, and 3401 Lucie Street. Tax Map #120-0-266-00-0, 120-0-262-00-0, 120-0-261-00-0 and 120-0-261-03-0. Zoned R-1A (One-family Residential) and B-2 (General Business) *DISTRICT 5*

• 12.SE-24-16 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Tyler Smith on behalf of 3831 Wrightsboro LLC requesting a special exception per Section 22-2(a) of the Comprehensive Zoning Ordinance to construct an auto body & repair shop affecting property containing approximately 2.72 acres located at 3831 Wrightsboro Road. Tax Map #039-0-083-03-0. Zoned B-2 (General Business) *DISTRICT 3*

• 13.SE-24-17 – A request for concurrence with the Augusta Planning Commission to APPROVE a petition by Studio Lodge of Augusta, LLC on behalf of Akber Mithani requesting a special exception per Section 22-2(e) of the Comprehensive Zoning Ordinance to establish an extended stay motel affecting property containing approximately 3.39 acres located at 1052 Claussen Road. Tax Map #012-0-014-10-0. Zoned B-2 (General Business) and LI (Light Industrial) *DISTRICT 7*

PUBLIC SERVICES

• 14.Motion to approve A.N. 24-60 – Existing Location, New Ownership: Yong Chong, Applicant for CK Gas & Food Mart, LLC requesting Retail Package for Beer and Wine located at 2852 Deans Bridge Road. District 2, Super District 9. (Approved by Public Services Committee November 12, 2024)

• 15.Motion to approve A.N. 24-61 - New Location: Karl Hunsinger, Jr., Applicant for Parker’s Kitchen requesting Retail Package Beer and Wine located at 3645 Wheeler Road. District 3, Super District 10 (Approved by Public Services Committee November 12, 2024)

• 16.Motion to approve the annual Public Transit Agency Safety Plan (PTASP) as drafted for the Augusta Transit Department by the Georgia Department of Transportation in accordance with 49 CFR 673.11(a)(1).(Approved by Public Services Committee November 12, 2024)

• 17.Motion to approve with six-month stipulation to review with a report back to committee Alpha Louis for Tiffany’s Eatery request to become a Full Restaurant with Sunday Sales to existing Consumption on Premises for Liquor, Beer and Wine Alcohol License. Located at 828 Broad Street. District 1, Super District 9.V (Approved by Public Services Committee November 12, 2024)

• 18.Motion to approve proposed quote for engineering design services for parking lot expansion at Marvin Griffin office located at 1803 Marvin Griffin Rd.(Approved by Public Services Committee November 12, 2024)

• 19.Motion to approve the audit of the parks and rec dept. (Approved by Public Services Committee November 12, 2024)

FINANCE

• 20.Motion to approve Revised Purchasing and Credit Card Policy and giving the Mayor and other elected officials a $15,000 monthly limit without a daily expense limit. (Approved by the Finance Committee November 12, 2024) 

ADMINISTRATIVE SERVICES

• 21.Motion to direct our Finance, and Human Resources director to research Second Chance Programs and interact with the Jail Population Review Committee to bring recommendations to the commission relative to the city's hiring policy in association with presentation made by Mr. Lawrence Brannen (Justice Impacted Reformation Society, Inc.) an amendment to Augusta's Equal Opportunity hiring policy. (Approved by Administrative Services Committee November 12, 2024)

• 22.Motion to approve the payment of essential employees as defined in the Augusta Inclement Weather/Emergency Condition Administrative Rule for employees who worked during the period of 5:00pm September 26, 2024 through September 27, 2024. In addition, approve the payment of compensatory time accrued by Fire Department personnel during the period September 26-October 7, 2024. (Approved by Administrative Services Committee November 12, 2024)

PETITIONS AND COMMUNICATIONS

• 23.Motion to approve the minutes of Special Called Meetings held October 29, 2024 and November 12, 2024.

****END CONSENT AGENDA****
AUGUSTA COMMISSION

AUGUSTA COMMISSION
REGULAR AGENDA

(Items 24-33)

ENGINEERING SERVICES

• 24.Motion to approve of Purchase Order for Augusta Utilities - $195,016.00 - 60" Raw Water Line (Lack Committee Quorum November 12, 2024)

• 25.Motion to approve proposal from Gearig Civilworks to provide additional construction services for the Augusta Corporate Park Utility Extension.  Add CO 1, 2 and 3 in the amount of $128,492.27 (24AUA167).(Lack Committee Quorum November 12, 2024)

• 26.Motion to approve and award Disaster Debris Removal Services contract to CERES Environmental Services. Contract award is subject to receipt of signed contract and required other relevant documents. The Contract initial term is three (3) years with two subsequent one (1) year renewals. RFP 24-195/AE (Lack Committee Quorum November 12, 2024)

• 27.Motion to approve the award of Residential Waste & Recyclable Collection Service Contract (25-900) to two (2) waste hauling firms, Georgia Waste System LLC (GWS) and Coastal Waste Recycling, Inc. (Coastal), GWS Serving Service Zone 1 and Coastal Serving Service Zones 2 & 3, at service schedule & rates presented in the Financial Impact Section of this agenda item. The contract award is contingent upon receipt of signed contract, insurance, and other relevant documents. The Contract is effective January 1, 2025 ending December 31, 2034 with an option to renew for two additional two-year terms.  Also, approve the residential waste mandatory collection service new rate at $440 per parcel account to cover the cost of waste collection & incidental environmental services effective January 1, 2025. Both unit rates (waste hauler & Augusta mandatory collection) are subject to an automatic  three (3) percent yearly escalation effective January 1, 2026. RFP 25-900/AE (Lack Committee Quorum November 12, 2024)

• 28.Motion to approve allowing debris haulers to go into gated communities to pick up debris. (Requested by Commissioner Sean Frantom)

PUBLIC SAFETY

• 29.Motion to approve digital orthophotography and maintenance agreement with Pictometry International to provide new 2024-2025 oblique imagery and related software and product support to Augusta as a sole source procurement.(Lack committee quorum November 12, 2024)

• 30.Motion to approve the BISDigital Maintenance Agreement renewal in the amount if $47,724.70(Lack committee quorum November 12, 2024)

• 31.Motion to accept the FY2022 State & Local Government Cybersecurity Grant Award from the U.S. Department of Homeland Security in the amount of $69,650.00 and to authorize the Mayor to execute the associated grant agreement with the Georgia Emergency Management and Homeland Security Agency (GEMA/HS). (Lack committee quorum November 12, 2024)

ADMINISTRATOR

• 32.Motion to approve the adoption of the FY2025 Budget in accordance with 2025 Budget Planning Calendar approved October 8, 2024.

LEGAL MEETING

  A.  Pending and Potential Litigation

  B.   Real Estate

  C.   Personnel

• 33.Motion to authorize execution by the Mayor of the affidavit of compliance with Georgia's Open Meeting Act.