City Commission Meeting Tuesday, August 06, 2024 05:30 PM 118 W Central Ave, Arkansas City, KS

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I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Recognition of Visitors/Staff

1. 1.Recognize and congratulate Terice Watts on receiving the Nancy Crain Administrative Professional of the Year Award.

• Terice Watts AAKC Nancy Crain Award Recognition 8-6-2024.pdf (0.05 MB)
• Pics.pdf (0.26 MB)

III.Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VI: New Business.

1. 1.Approve the July 16, 2024, regular meeting minutes as written.

• Minutes Regular - Current Action Item FINAL.pdf (0.06 MB)
• 7-16-2024 Regular Minutes - DRAFT.pdf (0.07 MB)

2. 2.Ratify Mayor Jay Warren’s appointment of Eric Burr to the Community Spirit Award Committee.

• Board Appointment (Eric Burr Comm. Spirit) Action Item 8-6-2024.pdf (0.08 MB)

3. 3.A Resolution approving the public hearing notice publication and setting the public hearing for Tuesday, August 20, 2024, at 5:30 p.m., to consider an application to be submitted to the Kansas Department of Commerce for Small Cities Community Development Block Grant funds to improve Wilson Park. (Voice Vote)

• CDBG Set Public Hearing Grant for Wilson Park AI 8-6-2024.pdf (0.05 MB)
• CDBG Set Public Hearting Wilson Park Small Cities Community Block Grant Res. 8-6-2024.pdf (0.02 MB)
• CDBG PUBLIC HEARING NOTICE (2).pdf (0.01 MB)

4. 4.A Resolution scheduling a public hearing at 5:30 PM on October 1, 2024, in the Commission Chambers at City Hall to determine if the structure located at 426 S. Summit St. is unsafe and dangerous. (Voice Vote)

• Set DS Hearing 426 S. Summit (Schedule Hearing for Oct 1st) AI 8-6-2024.pdf (0.05 MB)
• Set DS Public Hearing 426 S Summit -1st Resolution 8-6-2024.pdf (0.02 MB)

IV.New Business

City Manager Department

• 1.A Resolution authorizing the City of Arkansas City to allocate transient guest tax funds to Visit Ark City, in the amount of $20,000.00, for their office remodel project. (Voice Vote)

• VISIT Ark City Transient Guest Tax Funds Office Remodel Request - AI 8-6-2024.pdf (0.06 MB)
• VISIT Ark City Transient Guest Tax Funds Transfer for Office Remodel Resolution 8-6-2024.pdf (0.01 MB)
• Request Letter.pdf (0.17 MB)

• 2.A Resolution authorizing the City of Arkansas City into a Memorandum of Understating (MOU) by and between the City of Arkansas City, KS and Cowley County, KS, for the purpose of establishing a coordinated approach for the use, maintenance, and operation of Outdoor Warning Sirens within the jurisdiction of Arkansas City and Cowley County.  (Voice Vote)

• MOU - Outdoor Warning Sirens Cowley Co. AI 8-6-2024.pdf (0.05 MB)
• MOU Outdoor Warning Sirens with Cowley Co. Resolution 8-6-2024.pdf (0.02 MB)
• Outdoor Warning Sirens MOU AMENDED.pdf (0.02 MB)

• 3.An Ordinance, granting to Evergy Kansas South, Inc., a Kansas Corporation, an electric franchise including the right to construct, operate and maintain electric transmission, distribution and street lighting facilities within the corporate limits of the City of Arkansas City, Kansas, and repealing Ordinance 2019-05-4489.  (Roll Call Vote)

• Evergy Electric Franchise 10yr Agreement AI 8-6-2024.pdf (0.05 MB)
• Evergy Kansas South Franchise Agreement Ordinance 8-6-2024.pdf (0.03 MB)

• 4.A Resolution authorizing the City of Arkansas City to enter into an agreement by and between The Secretary of Transportation of the Kansas Department of Transportation (KDOT), the City of Arkansas City, KS, the City of Winfield, KS, and the Strother Field Commission, for the US-77 State Highway Construction Project.  (Voice Vote)

• Agreement - Strother Field US 77 Construction Project AI 8-6-2024.pdf (0.06 MB)
• Agreement Strother Field - US-77 Construction Project Agreement Resolution 8-6-2024.pdf (0.02 MB)
• Agreement City-City-Commission-State KA-4137-01.final V2.pdf (4.54 MB)

• 5.Select three (3) voting delegates and three (3) alternates to the 2024 League of Kansas Municipalities (LKM) Annual Business Meeting to be held on Saturday, October 12, 2024.  (Voice Vote)

• 2024 LKM Voting Delegates_ Action Item.pdf (0.05 MB)
• annual_conference_one-page_i.pdf (0.05 MB)

Public Services Department

• 1.A Resolution authorizing the City of Arkansas City accept a bid submitted by Berry Tractor, to purchase a 2024 Blue Diamond Cold Planer skid steer attachment in the amount of $25,855.20. (Voice Vote)

• 2024 Cold Planer skid streer attachment BID - AI 8-6-2024.pdf (0.05 MB)
• 2024 Berry Tractor Cold Planer Bid Resolution 8-6-2024.pdf (0.01 MB)
• Bid Table.pdf (0.09 MB)
• Bid Docs.pdf (1.13 MB)

V.Reports - For Information Only

VI.Items for Discussion by City Commissioners

VII.Comments from the Audience for Items not on the Agenda

The public will be allowed to speak on issues or items that are not scheduled for discussion on the agenda.  Individuals should address all comments and questions to the Commission.  Comments should be limited to issues and items relevant to the business of the Governing Body.  The Commission will not discuss or debate these  items, nor will the Commission make decisions on items presented during this time.  Each person will be limited to three (3) minutes.

VIII.Adjournment