City Commission Meeting Tuesday, November 07, 2023 05:30 PM 118 W Central Ave, Arkansas City, KS

Please join our meeting https://global.gotomeeting.com/join/867477325
Or dial in using your phone: United States: +1 (312) 757-3121 Access Code: 867 477 325

I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Awards and Proclamations

1. 1.Proclaim November 12-18, 2023, as Community Foundation Week in Arkansas City.

• Community Foundation Week Proclamation November 12-18, 2023 11-7-2023.pdf (0.12 MB)

III.Recognition of Visitors/Staff

1. 1.Introduce and swear in of new police officer Ethan Stephenson.

• Swear in New PD Officer Ethan Stephenson Action Item 11-7-2023.pdf (0.05 MB)

IV.Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VI: New Business.

1. 1.Approve the October 17, 2023, regular meeting minutes and the October 31, 2023, special meeting minutes as written.

• Minutes Regular & Special - Current Action Item FINAL.pdf (0.06 MB)
• October 17, 2023 Regular City Commission Meeting Minutes - DRAFT.pdf (0.07 MB)
• October 31, 2023 Special City Commission Meeting Minutes - DRAFT.pdf (0.06 MB)

2. 2.Approve a Resolution authorizing a public meeting of the Governing Body to attend a Land Bank Board of Trustees meeting at 5:00 p.m. Tuesday, November 21, 2023, in the Commission Room at City Hall, located at 118 W. Central Avenue in Arkansas City.

• Land Bank Special Meeting November 21, 2023 - Action Item 11-7-2023.pdf (0.06 MB)
• Land Bank Resolution Setting Nov 21, 2023 Public Meeting 11-07-2023.pdf (0.01 MB)

V.Old Business

1. 1.Discuss and explore options for the remaining balance of the Legacy Foundation, Friends of Wilson Park Fund.

• Remaining Balance Legacy Fund Transfer Old Business - Action Item 11-7-2023.pdf (0.05 MB)

VI.New Business

City Manager Department

• 1.Authorize a Resolution of support from City Commissioners to M Street Homes LLC, to apply for tax credit. (Voice Vote)

• Alfredo Sampayo M Street LLC Sleeth Addition - Letter of Support Action Item 11-7-2023.pdf (0.06 MB)
• Resolution of Support M Street Homes LLC 11-7-2023.pdf (0.01 MB)

• 2.An Ordinance authorizing the rezoning of Blocks 19, 20 & 21 of Sleeth Addition, from “P” (Public Use District) to R-3 (High Density Residential District).  (Roll Call Vote)

• Sleeth Ball Park Rezone Action Item 11-7-2023.pdf (0.05 MB)
• Sleeth Ballpark Rezone Ordinance 11-7-2023.pdf (0.02 MB)
• Staff Report-Rezone.pdf (3.80 MB)

• 3.Hold a public hearing and consider a Resolution declaring structures located at  820 S. 3rd St.,  610 N. 5th St.,  126 S. 8th St., 120 S. 9th St., 122 S. 9th St., 1504 S. G St.,  514 E. Cedar Ave., and  525 E. Cedar Ave., as unsafe and dangerous, and directing that said structures be repaired, shored, or otherwise made safe, or, in the alternative, demolished. (Voice Vote)

• Action Item - Dangerous Structure Findings Public Hearing 11-7-2023.pdf (0.06 MB)
• Dangerous Structures Findings Public Hearing Resolution 11-07-2023.pdf (0.02 MB)
• DS PRESENTATION 11.7.2023_Revised.pdf (79.07 MB)

• 4.An Ordinance amending certain articles of the Subdivision and Zoning Regulations and official city zoning map pursuant of the 2022 Comprehensive Plan; and incorporating such regulations by reference.  (Roll Call Vote)

• 2023 Subdivision & Zoning Amendments Action Item 11-7-2023.pdf (0.05 MB)
• 2023 Subdivision & Zoning Amendments Ordinance 11-7-2023.pdf (0.02 MB)
• Subdivision Amendments Executive Summary.pdf (0.15 MB)
• Proposed Changes to the Subdivision Regulations.pdf (0.19 MB)
• 2023 Zoning Amendments Executive Summary.pdf (0.18 MB)
• Proposed Changes to the Zoning Regulations Version 2.pdf (0.49 MB)
• ZoningEsize2023.pdf (14.15 MB)

• 5.Consider the first reading of an Ordinance adopting the budgeted pay plan to become effective November 18, 2023. (Roll Call Vote)

• Pay Ordinance Effective November 18, 2023 Action Item 11-7-2023.pdf (0.05 MB)
• Pay Ordinance Effective November 18, 2023 11-7-2023.pdf (0.03 MB)
• 11.18.23 Pay Ordinance_tp.pdf (0.14 MB)

• 6.Approve the employee health insurance renewal for the 2024 plan year. (Voice Vote)

• 2024 BCBS Employee Health Insurance Renewal Action Item 11-7-2023.pdf (0.06 MB)
• 2024 BCBS.pdf (1.12 MB)

• 7.Approve the employee dental insurance renewal for the 2024 plan year. (Voice Vote)

• 2024 Delta Dental Employee Insurance Renewal Action Item 11-7-2023.pdf (0.06 MB)
• 2024 DD Renewal.pdf (0.05 MB)
• 2024 Delta Dental Suggested Funding Level.pdf (0.04 MB)

• 8.Approve the employee Flexible Spending Account (FSA) benefit administration for the 2024 plan year. (Voice Vote)

• 2024 FSA New FC-NS Benefit Action Item 11-7-2023.pdf (0.06 MB)
• FreedomFlex Proposal - City of Ark City 2024.pdf (0.89 MB)

• 9.Approve the employee Group Term Life/AD&D insurance benefit for 2024 plan year. (Voice Vote)

• 2024 Group Term Life_AD&D - USAlliance Action Item 11-7-2023.pdf (0.06 MB)
• 2024 USAlliance Group Term Life.A&D Quote.pdf (0.11 MB)

• 10.A Resolution adopting by reference the updated Employee Manual for the City of Arkansas City and repealing Resolution No. 2022-04-3475. (Voice Vote)

• 2023 Employee Personnel Policy Manual #3 Chp 15 Changes Action Item 11-7-2023.pdf (0.06 MB)
• Employee Personnel Policy Manual #3 Chp 15 changes Resolution 11-7-2023.pdf (0.02 MB)
• Chapter 15 Track-Changes.pdf (0.03 MB)

• 11.A Resolution authorizing the proposal submitted by Bankers Security, of Salina, KS, to secure particular departments within City Hall, for an amount not to exceed $14,705.00.  (Voice Vote)

          

• Bankers Security at City Hall Action Item 11-7-2023.pdf (0.06 MB)
• Bankers Security System City Hall Resolution 11-7-2023.pdf (0.01 MB)
• Security Evaluation Memo Municipal Court 5-4-2023.pdf (0.56 MB)

• 12.A Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on November 21, 2023, to amend the 2023 budget for the City of Arkansas City.  (Voice Vote)

• 2023 Budget Amendment - Action Item to Set Hearing 11-7-2023.pdf (0.06 MB)
• 2023 Budget Amendment - Resolution to Set Hearing 11-7-2023.pdf (0.02 MB)

VII.Items for Discussion by City Commissioners

VIII.Comments from the Audience for Items not on the Agenda

The public will be allowed to speak on issues or items that are not scheduled for discussion on the agenda.  Individuals should address all comments and questions to the Commission.  Comments should be limited to issues and items relevant to the business of the Governing Body.  The Commission will not discuss or debate these  items, nor will the Commission make decisions on items presented during this time.  Each person will be limited to three (3) minutes.

IX.Reports - For Information Only

X.Adjournment