City Commission Meeting Tuesday, April 06, 2021 05:30 PM 118 W Central Ave, Arkansas City, KS

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I.Routine Business
         1.     Roll Call
         2.     Opening Prayer and Pledge of Allegiance
         3.     Additions or Deletions (Voice Vote)
         4.     Approval of the Agenda (Voice Vote)

II.Awards and Proclamations

1. 1.Proclaim April 6, 2021, as Mayor's Monarch Pledge Day and April 5-9, 2021, as National Wildlife Week in Arkansas City.

• National Wildlife Week 2021.pdf (0.19 MB)

III.Recognition of Visitors

IV.Comments from the Audience for Items Not on the Agenda
Per the Kansas Open Meetings Act, the City Commission is not required to entertain any comments from the public during any meeting, especially during a state of emergency.  For hybrid or virtual meetings, the normal citizen comment process will be modified.  Citizens who wish to address the City Commission are encouraged to contact City staff prior to this meeting to be placed on the agenda, with the consent of the Mayor.  During this meeting, citizens who log into the meeting from their computer, tablet or smartphone are welcome to ask questions using the text Chat feature.  Any questions will be forwarded from City staff to the Mayor, who may choose to allow further comment.

The following rules must be strictly adhered to by all citizens wishing to speak during a virtual/hybrid meeting, whether they are on the agenda or recognized by the Mayor during the meeting itself:
- Each speaker will state his or her name and address before making any comments.
- Each speaker will have three (3) minutes to present his or her comments.
- Comments or questions will be directed only to the City Commission.
- Debate or argument between parties in the audience will not be allowed. “Logged in” citizens will remain
   muted during the meeting, unless recognized and called upon specifically by the Mayor.
- Repeated reiterations by speakers will not be allowed.
- Violations of comment procedure will result in being directed to cease speaking or being muted.

V.Consent Agenda (Voice Vote)
Note:  All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion.  There should be no separate discussion.  If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. 1.Approve the March 16, 2021, regular meeting minutes as written.

• Consent Agenda Item 1.pdf (0.44 MB)
• Consent Agenda Item 1 (NEW).pdf (0.05 MB)
• Minutes 03 16 2021.pdf (0.14 MB)

2. 2.A Resolution relocating a public meeting of the Governing Body at noon Friday, April 16, 2021, from the City Manager’s Office at City Hall, located at 118 W. Central Ave., to the conference room at the Water Treatment Facility, located at 400 W. Madison Ave., Arkansas City, Kansas.

• Budget Retreat 2021..pdf (0.06 MB)
• Budget_Retreat_Resolution 2021.pdf (0.02 MB)

VI.Old Business

VII.New Business

Ordinances for Consideration

• 1.First reading of an Ordinance adopting the budgeted pay plan for 2021 and repealing Ordinance No. 2020-10-4519. (Roll Call Vote)

• Pay Ordinance amendment 2021.pdf (0.05 MB)
• Pay Ordinance Effective April 2021 FINAL.pdf (0.09 MB)

• 2.First Reading of an Ordinance authorizing the City of Arkansas City, Kansas, in conjunction with Kansas Unified School District 470, Cowley County Community College, Arkansas City Recreation Commission, and AC Tennis Association, to enter into an Interlocal Cooperation Agreement for the use and maintenance of tennis courts throughout Arkansas City.  (Roll Call Vote)

• Tennis Courts Interlocal Agreement.pdf (0.05 MB)
• Tennis Courts interlocal ord.pdf (0.02 MB)

Resolutions for Consideration

• 1.A Resolution authorizing and directing the Manager of Strother Field Airport Industrial Park, to execute Airport Improvement Plan grant documents and other instruments thereto on behalf of the City of Arkansas City, Kansas and the City of Winfield, Kansas as the participants in an interlocal agreement for the management and operation of the Strother Field Airport/Industrial Park, by the power vested in it by article 12, section 5, of the Constitution of the State of Kansas.

• Strother Field AIP grant signature authorization.pdf (0.05 MB)
• Strother Field AIP Signer Resolution.pdf (0.02 MB)

• 2.Consider a Resolution authorizing the City of Arkansas City to accept a proposal from Recreation Resource, Inc., of Overland Park, to purchase a Poligon multi-rib pavilion for the Arkansas City Farm and Art Market as part of the Wilson Park Phase 1 Upgrades Project, for an amount not to exceed $169,470.00.  (Voice Vote)

• New Business Item 3.pdf (0.45 MB)
• Wilson Park Resolution.pdf (0.02 MB)
• Wilson Park Revised Proposal.pdf (0.16 MB)
• 2021-03-16 Jeff Best.pdf (0.25 MB)
• Wilson Park - Phase 1 - Check Set 7.pdf (1.25 MB)
• 69503-E1-REV-A.pdf (0.39 MB)
• Poligon Color Chart.pdf (2.24 MB)

Other Items for Consideration

VIII.Staff Report Presentations

City Manager's Report on Upcoming Activities

• 1.1. Traffic Safety Committee meeting
  2. Rotary Club housing presentation
  3. RISE Cowley health coalition meeting
  4. Cowley County Legislative Committee forum
  5. City Commission budget retreat
  6. First-ever SCKMC Healing Hands Golf Tournament
  7. Cowley County Bridal Fair

• City Manager Updates.pdf (0.45 MB)

IX.Executive Session

X.Communications and Reports

1. 1.City Advisory Board Reports

• Board Reports.pdf (1.36 MB)

XI.Adjournment