City Commission Meeting Tuesday, December 06, 2022 05:30 PM 118 W Central Ave, Arkansas City, KS

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I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Staff Recognitions

1. 1.Recognize Arkansas City Police Department's Jeremy Sampson for being promoted to the rank of Sergeant and Michael Yzquierdo for being promoted to the rank of Master Police Officer. 

III.Consent Agenda (Voice Vote)
Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion.  There should be no separate discussion.  If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VI: New Business.

1. 1.Consent Agenda Item:  Approve the November 15, 2022, regular meeting minutes as written.

• Minutes - Current.pdf (0.06 MB)
• November 15, 2022 Regular City Commission Meeting Minutes - DRAFT.pdf (0.06 MB)

2. 2.Ratify Mayor Kanyon Gingher’s appointment of Spencer Warren to the Building Trades Board.

• Warren BTB Redacted_Redacted.pdf (1.62 MB)

3. 3. A Resolution authorizing a public meeting of the Governing Body to attend a Land Bank Board of Trustees meeting at 5:00 p.m. Tuesday, December 20, 2022 in the Commission Room at City Hall, located at 118 W. Central Avenue in Arkansas City.

• Land Bank meeting set for December 20 2022 AI.pdf (0.06 MB)
• Land Bank Resolution setting December 20 meeting.pdf (0.02 MB)

4. 4.A Resolution authorizing the City to execute a GAAP waiver for the 2023 fiscal year.

• GAAP Waiver 2023.pdf (0.06 MB)
• 2023 GAAP Waiver Resolution.pdf (0.02 MB)

IV.Old Business

1. 1.A Resolution authorizing the City of Arkansas City to execute a renewed professional services agreement with Larry R. Schwartz as City Attorney.  (Voice Vote)

• City Attorney renewal for 2022 2nd reading.pdf (0.06 MB)
• City Attorney renewal for 2023-2024.pdf (0.02 MB)
• CityAttorney.contract.final1 2023.pdf (0.03 MB)

V.New Business

City Manager Department

• 1.A Resolution approving the notice of budget hearing for publication and setting the date for a public hearing at 5:30 p.m. on December 20, 2022 to amend the 2022 budget for the City of Arkansas City.  (Voice Vote)

• Budget Amendment 2022 - Set Hearing.pdf (0.07 MB)
• 2022 Budget Amendment - Resolution to Set Hearing Resolution.pdf (0.02 MB)
• 2022 Budget Amendment.pdf (0.68 MB)

• 2.A Resolution adopting by reference the City’s 2022/2023 Comprehensive Fee Schedule and repealing Resolution No. 2022-07-3489.  (Voice Vote)

• Comp Fee amendment December 2022.pdf (0.06 MB)
• Comp fee scheudule update December 2022.pdf (0.02 MB)
• COMP FEE 2022--Draft December 2022.pdf (1.91 MB)

• 3.A Resolution authorizing the City of Arkansas City to extend the Interlocal Cooperation Agreement for the Provision of Countywide Economic Development Services for an additional one-year period and amend to include the County Administrator as a member of the Coordinating Council and Economic Development Advisory Committee.  (Voice Vote) 

• Cowley First interlocal agreement extension 2022.pdf (0.06 MB)
• Cowley 1st Countywide interlocal agreement extension 2022.pdf (0.02 MB)
• Amendment to Interlocal Coopertion Agreement 11-22 (002) (002).pdf (0.02 MB)
• Cowley First Interlocal.pdf (0.35 MB)

• 4.A Resolution authorizing the City of Arkansas City to renew the contract agreement with Retail Attractions, LLC for Economic Development Consulting Services, for an amount not to exceed $48,000.  (Voice Vote)

• Retail Attractions 2023 AI.pdf (0.06 MB)
• Economic Development Consulting Services Retail Attractions 2022 2023 renewal.pdf (0.02 MB)
• Retail Attractions Contract Agreement.pdf (0.61 MB)

• 5.A Resolution authorizing the City of Arkansas City to accept a bid and approve the contract submitted by ____________, to reconstruct the alley from 5^th Ave to Adams Ave, for an amount not to exceed _______________.  (Voice Vote)

• Alley Reconstruction 1043 Action Item.pdf (0.06 MB)
• Alley reconstruction 5th to Adams.pdf (0.02 MB)
• 39073 Bid Form.pdf (0.16 MB)
• 39073 Contract Agreement.pdf (0.13 MB)

• 6.City Manager Frazer reminders and updates.

Environmental Services Department

• 1.A Resolution approving a contract with Professional Engineering Consultants (PEC), Wichita, KS, for permitting, design, bidding assistance and construction administration for Well 16, for an amount not to exceed $64,500.00  (Voice Vote)

• Blank Action Item - New June 2021.pdf (0.06 MB)
• off set well 4 engineering.pdf (0.02 MB)
• 221014-000 - Contract and Exhibit A.pdf (4.82 MB)

• 2.A Resolution authorizing the City of Arkansas City to accept a proposal submitted by Layne Christensen Company, Kansas City, KS, to drill an offset to Well 4, for an amount not to exceed $221,055.00  (Voice Vote)

• Layne Christensen Company offset well 4.pdf (0.06 MB)
• off set well 4.pdf (0.02 MB)
• Ark City Well 16 Test Drilling and Production Well 112322.pdf (0.25 MB)

Police Department

• 1.A Resolution accepting a quote and entering into a contract with Axon Enterprises, Inc. for department-wide Taser 7 platform to replace current, end of life Tasers X26P, for an amount not to exceed $94,510.80.  (Voice Vote)

• PD Agenda Item Taser Contract 12.6.22.pdf (0.06 MB)
• PD Taser 7 for 2023.pdf (0.02 MB)
• T7 quote 12.6.22.pdf (0.09 MB)

VI.Items for Discussion by City Commissioners

VII.Comments from the Audience for Items Not on the Agenda

The public will be allowed to speak on issues or items that are not scheduled for discussion on the agenda.  Individuals should address all comments and questions to the Commission.  Comments should be limited to issues and items relevant to the business of the Governing Body.  The Commission will not discuss or debate these items, nor will the Commission make decisions on items presented during this time.  Each person will be limited to three (3) minutes.  

VIII.Reports - For Information Only

1. 1.City ISO Rating Reports

• 93020_20230301.pdf (0.28 MB)
• Arkansas City FPSA-93020-Flow Data Summary-2022.pdf (0.09 MB)
• 106037_20230301.pdf (0.28 MB)

2. 2.Unincorporated Areas ISO Rating Reports

• 106037_20230301.pdf (0.28 MB)
• Arkansas City FDS-106037-Flow Data Summary-2022.pdf (0.08 MB)
• Arkansas City FDS-106037-PPC Announcement Letter-2022.pdf (0.06 MB)

IX.Adjournment