City Commission Meeting Tuesday, December 21, 2021 05:30 PM 118 W. Central Ave., Arkansas City, KS

Please join our meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/696410141
You can also dial in using your phone: (872) 240-3212
Access Code: 696-410-141

I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Recognition of Visitors

1. 1.Discuss request from the Suicide Prevention of Cowley County Coalition regarding the adoption of the barricade and street area at Chestnut Park.

III.Comments from the Audience for Items Not on the Agenda
Per the Kansas Open Meetings Act, the City Commission is not required to entertain any comments from the public during any meeting.

The following rules must be strictly adhered to by all citizens wishing to speak during a virtual/hybrid meeting, whether they are on the agenda or recognized by the Mayor during the meeting itself:
- Each speaker will state his or her name and address before making any comments.
- Each speaker will have three (3) minutes to present his or her comments.
- Comments or questions will be directed only to the City Commission.
- Debate or argument between parties in the audience will not be allowed. “Logged in” citizens will remain
muted during the meeting, unless recognized and called upon specifically by the Mayor.
- Repeated reiterations by speakers will not be allowed.
- Violations of comment procedure will result in being directed to cease speaking or being muted.

IV.Consent Agenda (Voice Vote)
Note:  All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion.  There should be no separate discussion.  If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. 1.Approve the December 7, 2021, regular meeting minutes as written.

• Previous Meeting Minutes.pdf (0.08 MB)
• Minutes 12 07 2021.pdf (0.14 MB)

2. 2.Ratify Mayor Scott Rogers’ reappointments of Shannon Martin and Carlla Pike to the Visit Ark City Board of Trustees.

• Board Reappointments.pdf (0.09 MB)
• Board Vacancies.pdf (0.15 MB)

V.Old Business

1. 1.Consider a Resolution authorizing the City of Arkansas City to accept a proposal submitted by  KB Archaeological Consulting, of Lawrence,  regarding an Archaeological Survey at 1110 E. Kansas Ave., for an amount not to exceed $16,928.00. (Voice Vote)

• Archeological survey dec 2021 AI.pdf (0.06 MB)
• Archaeological survey 1110 E Kansas Resolution.pdf (0.02 MB)
• KBAC Proposal Archaeological Survey.pdf (0.18 MB)

VI.New Business

Ordinances for Consideration

• 1.Consider first reading of an Ordinance adopting the budgeted pay plan for 2022 (with 1% COLA).  (Roll Call Vote)

• 2022 Pay Ordinance Action Item.pdf (0.06 MB)
• Pay Ordinance Effective January 1, 2022.pdf (0.08 MB)

Resolutions for Consideration

• 1.Consider a Resolution  adopting by reference the Personnel Policies and Guidelines Manual for the City of Arkansas City, to become effective January 1, 2022. (Voice Vote)

• 2022 Personnel Policy Manual Action Item.pdf (0.06 MB)
• Personnel Policy Manual resolution.pdf (0.02 MB)
• 2022 Employee Manual Review.pdf (0.03 MB)
• Employee Manual - Red Line12.15.21.pdf (1.75 MB)
• Employee Manual - 12.15.21 Accept Changes.pdf (1.67 MB)

• 2.Consider a Resolution approving a proposal for a Phase 1 Environmental Assessment for the property located at W. Madison Ave., Arkansas City, Section 36, Township 34, Range 03; S36, T34, R03, PT NW1/4 BEG W1345 & S42.81 FROM NE COR, S860, E300, S223.0, E357.5, SE 425(S), W690(S), N120, W495.28, N910(S), E325, N450.83, E TO POB. (Voice Vote)

• Phase 1 Environmental Assessment RFP AI.pdf (0.06 MB)
• Proposal for Phase 1 Environmental Assessment Dump Site Resolution.pdf (0.02 MB)
• Ark City Dump site Phase 1 RFP.pdf (1.80 MB)

• 3.Consider a Resolution making certain findings and determinations as to the need for housing within the City of Arkansas City and setting forth the legal description of real property proposed to be designated as a Rural Housing Incentive District within the City.  (Voice Vote)

• Rural Housing Incentive District AI.pdf (0.06 MB)
• Rural Housing Incentive District Resolution.pdf (1.53 MB)

• 4.Consider a Resolution amending Resolution No. 665, concerning the composition of the Northwest Community Center (NWCC) Advisory Board. (Voice Vote)

• NWCC Action Item.pdf (0.09 MB)
• NWCC Board Resolution.pdf (0.02 MB)
• Resolution No. 665.pdf (1.22 MB)

• 5.Consider a Resolution approving the execution and delivery of necessary agreements to maximize the City of Arkansas City’s allocation of Opioid Settlement Funds.  (Voice Vote)

• Opioid Settlement Funds AI.pdf (0.06 MB)
• Opioid Settlement Resolution.pdf (0.02 MB)

VII.Staff Report Presentations

City Manager's Report on Upcoming Activities

• 1.     Chamber coffee and cookie swap
  2.     City Hall closed Dec. 24 and Dec. 31
  3.     Cowley County Legislative Committee
  4.     City Commission study session
  5.     City Commission reorganization meeting

• City Manager Updates.pdf (0.09 MB)
• cookie exchange.pdf (0.10 MB)

VIII.Communications and Reports

1. 1.City Advisory Board Reports

• Board Reports.pdf (1.85 MB)

2. 2.November 2021 Financial Summary

• 20211130 Cash & Budget Summary.pdf (0.38 MB)

3. 3.2022 City Commission regular meeting/study session schedule

• 2022 City Commission Calendar - Year.pdf (0.06 MB)

IX.Adjournment