City Commission Meeting Tuesday, March 05, 2024 05:30 PM 118 W Central Ave, Arkansas City, KS

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I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Awards and Proclamations

1. 1.The City of Arkansas City is an Award of Excellence recipient for the 2021 Wastewater Treatment Plant Improvement Project, presented by The Associated General Contractors of America, Inc.

• WWTP Award of Excellence 3-5-2024.pdf (0.05 MB)
• WWTP Award.pdf (0.94 MB)

III.Recognition of Visitors/Staff

1. 1.Appoint and swear in new Police Chief, Jim Holloway. 

• Appoint & Swear in New Police Chief Holloway 3-5-2024.pdf (0.05 MB)

IV.Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VI: New Business.

1. 1.Approve the February 20, 2024, regular meeting minutes as written.

• Minutes Regular - Current Action Item FINAL.pdf (0.06 MB)
• 2-20-2024 Regular Minutes - DRAFT.pdf (0.07 MB)

2. 2.Ratify Mayor Jay Warren’s appointments of Misty Birdwell and Teresa Wedman to the Northwest Community Center Advisory Board.

• Board Appointment (Misty Birdwell NWCC) Action Item 3-5-2024.pdf (0.08 MB)
• Board Appointment (Tesesa Wedman NWCC) Action Item 3-5-2024.pdf (0.08 MB)

3. 3.A Resolution authorizing a public meeting of the Governing Body to attend a Public Building Commission meeting at 5:00 p.m. Tuesday, April 2, 2024, in the Commission Room at City Hall, located at 118 W. Central Ave. in Arkansas City.

• PBC Set 'Special' Meeting Res. Action Item 3-5-2024.pdf (0.08 MB)
• PBC Set 'Special' Public Meeting Resolution April 2nd 3-5-2024.pdf (0.02 MB)

V.New Business

City Manager Department

• 1.An Ordinance annexing, incorporating within, and adding territory to the City of Arkansas City, Cowley County, Kansas, a municipal corporation in conformity with the provisions of K.S.A § 12-520c and all acts amendatory thereof or supplemental thereto, at a location commonly known as 28379 81st Rd., Arkansas City, KS. (Roll Call Vote)

• Etzanoa Annexation Part 2 Action Item 3-5-2024.pdf (0.08 MB)
• Petition.pdf (2.20 MB)
• Area Map.pdf (1.42 MB)
• Etzanoa Annexation Part 2 Ordinance 3-5-2024.pdf (0.02 MB)
• Exhibit A.pdf (1.26 MB)

• 2.An Ordinance authorizing the rezoning of 28379 81st Road, from “R-1” (Low Density Residential District) to “R-3” (High Density Residential District).  (Roll Call Vote)

• Etzanoa Rezone Ord. Action Item 3-5-2024.pdf (0.06 MB)
• Staff Report-Rezone.pdf (4.11 MB)
• Etzanoa Rezone Ordinance 3-5-2024.pdf (0.02 MB)
• Exhibit A.pdf (1.26 MB)

• 3.An Ordinance granting a conditional use permit to allow a non-profit institution of an educational nature in an R-3, High Density Residential District, located at 28379 81st Road requested by the Etzanoa Conservancy, in the City of Arkansas City, Kansas. (Roll Call Vote)

• Etzanoa CUP Action Item 3-5-2024.pdf (0.06 MB)
• Staff-Report-CUP.pdf (2.72 MB)
• Etzanoa CUP Ordinance 3-5-2024.pdf (0.02 MB)
• Exhibit A.pdf (1.26 MB)

• 4.A Resolution authorizing the City of Arkansas City to cover a portion of the roof replacement costs to the City owned building located at 115 E. Radio Ln., currently occupied by the City-Cowley County Health Department, for an amount not to exceed $13,631.67. (Voice Vote)

• Health Department Re-Roof 115 Radio Ln. (Hartley Roofing Estimate) AI 3-5-2024.pdf (0.05 MB)
• Roof Replacement 115 E. Radio Lane Cowley County Building Rental Resolution 3-5-2024.pdf (0.02 MB)
• Hartley Roofing Estimate.pdf (0.30 MB)

• 5.Hear from Walnut Valley Disc Golf Association Representative Arty Hicks on ideas for a course expansion at Knebler Pond.

• Knebler Pond WVDGA Disc Golf Course Expansion Discussion by Arty Hicks 3-5-2023.pdf (0.05 MB)
• Knebler_Pond-Prairie_Passage_Recreation_Area_Map.pdf (0.61 MB)

Public Services Department

• 1.A Resolution authorizing the City of Arkansas City to accept a bid from Wichita Tractor Company, to purchase a 2024 Kubota utility vehicle, for an amount not to exceed, $20,897.00. (Voice Vote)

• 2024 Kubota RTV UTV Action Item 3-5-2024.pdf (0.05 MB)
• 2024 KUBOTA RTV Utility Vehicle Purchase Bid Resolution 3-5-2024.pdf (0.01 MB)
• Bid Tables_Tiffanys corrected.pdf (0.09 MB)
• ARK CITY - EDWARDS - Wichita Tractor Co..pdf (0.23 MB)
• Schmidt & Sons Bid.pdf (1.32 MB)

VI.Items for Discussion by City Commissioners

VII.Comments from the Audience for Items not on the Agenda

The public will be allowed to speak on issues or items that are not scheduled for discussion on the agenda.  Individuals should address all comments and questions to the Commission.  Comments should be limited to issues and items relevant to the business of the Governing Body.  The Commission will not discuss or debate these  items, nor will the Commission make decisions on items presented during this time.  Each person will be limited to three (3) minutes.

VIII.Reports - For Information Only

IX.Adjournment