City Commission Meeting Tuesday, October 19, 2021 05:30 PM 118 W Central Ave, Arkansas City, KS

Please join my meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/178811941
You can also dial in using your phone: +1 (786) 535-3211
Access Code: 178-811-941

I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Recognition of Visitors

III.Comments from the Audience for Items Not on the Agenda
Per the Kansas Open Meetings Act, the City Commission is not required to entertain any comments from the public during any meeting, especially during a state of emergency.  For hybrid or virtual meetings, the normal citizen comment process will be modified.  Citizens who wish to address the City Commission are encouraged to contact City staff prior to this meeting to be placed on the agenda, with the consent of the Mayor.  During this meeting, citizens who log into the meeting from their computer, tablet or smartphone are welcome to ask questions using the text Chat feature.  Any questions will be forwarded from City staff to the Mayor, who may choose to allow further comment.

The following rules must be strictly adhered to by all citizens wishing to speak during a virtual/hybrid meeting, whether they are on the agenda or recognized by the Mayor during the meeting itself:
- Each speaker will state his or her name and address before making any comments.
- Each speaker will have three (3) minutes to present his or her comments.
- Comments or questions will be directed only to the City Commission.
- Debate or argument between parties in the audience will not be allowed. “Logged in” citizens will remain
   muted during the meeting, unless recognized and called upon specifically by the Mayor.
- Repeated reiterations by speakers will not be allowed.
- Violations of comment procedure will result in being directed to cease speaking or being muted.

IV.Consent Agenda (Voice Vote)
Note:  All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion.  There should be no separate discussion.  If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VII: New Business.

1. 1.Approve the October 5, 2021, regular meeting minutes as written.

• Previous Meeting Minutes.pdf (0.08 MB)
• Minutes 10 05 2021.pdf (0.13 MB)

2. 2.Approve a Certificate of Special Assessment for unpaid utility services.

• Assessment Certificate - Utility Lien.pdf (0.06 MB)
• Specials - Utilities.pdf (0.19 MB)
• KSA 12-808c Utility Lien.pdf (0.02 MB)

3. 3.Approve a Resolution authorizing the transfer of 5.3 acres of real estate located adjacent to 1320 W. Madison, to Janelle Schmitz-Ronquillo, for the purchase price of $19,790.00.

• Property transfer to Janelle Schmitz-Ronquillo.pdf (0.06 MB)
• Transferring property to Schmitz-Ronquillo.pdf (0.02 MB)
• Real estate transfer Schmitz-Ronquillo.pdf (0.94 MB)
• image2562.pdf (0.35 MB)

V.New Business

Resolutions for Consideration

• 1.Consider a Resolution authorizing the City of Arkansas City to execute a Professional Services Agreement with Ileana Badillo Interpreting and Translations Services, LLC, for interpreter services for the Arkansas City Municipal Court.  (Voice Vote)

• Municipal Court interpreter AI.pdf (0.06 MB)
• Interpreter contract 2021.pdf (0.02 MB)
• Professional Services Agreement - Interpreter 2022.pdf (0.02 MB)
• Interpreter Service proposals submitted for packet.pdf (0.01 MB)

• 2.Consider a Resolution authorizing the City of Arkansas City to accept a proposal submitted by Lowry Construction, LLC, of Oxford, Kansas, for construction of a new Wastewater Treatment Plant (WWTP) Administration Building, for an amount not to exceed $270,704.25.  (Voice Vote)

• WWTP Administration Building.pdf (0.06 MB)
• WWTP Administration Building Resolution.pdf (0.02 MB)
• Copy of New WWTP Administration Building Proposals.pdf (0.01 MB)
• SKMBT_C75421101313590.pdf (0.08 MB)

VI.Staff Report Presentations

City Manager's Report on Upcoming Activities

• 1.     Advance voting in city/school elections
  2.     Joe B. Avery Community Spirit Award
  3.     89th annual Arkalalah Festival
  4.     City Hall offices close at noon Oct. 29
  5.     City Commission study session
  6.     150th time capsule re-dedication event
  7.     Downtown Trick or Treat Night
  8.     Election Day

• City Manager Updates.pdf (0.09 MB)

Department Reports

• Police Chief Eric Burr will update the commission on the 2020 KBI Crime Statistics as they compare with previous years.  He will also update the commission on the current state of staffing, recruiting and hiring along with an update on community outreach.

VII.Executive Session

1. 1.Recess into executive session to discuss the renewal of the City Manager’s contract due to expire, pursuant to K.S.A. 75-4319(b)(1) personnel matters of nonelected personnel.   (Voice Vote)

• Executive Session CM contract renewal.pdf (0.02 MB)

VIII.Communications and Reports

1. 1.City Advisory Board Reports

• Board Reports.pdf (0.72 MB)

2. 2.Fall Cleanup Day Report

• 2021 Cleanup Sites.pdf (0.44 MB)

3. 3.August 2021 Financial Summary

• 20210930 Cash & Budget Summary.pdf (0.21 MB)

IX.Adjournment