City Commission Meeting Tuesday, March 07, 2023 05:30 PM 118 W Central Ave, Arkansas City, KS

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I.Routine Business

1. 1.Roll Call

2. 2.Opening Prayer and Pledge of Allegiance

3. 3.Additions or Deletions (Voice Vote)

4. 4.Approval of the Agenda (Voice Vote)

II.Recognition of Visitors/Staff

1. 1.Recognize the City of Arkansas City and Jennifer Waggoner/Finance Department as recipient of the GFOA’s Distinguished Budget Presentation Award, Special Performance Measures Recognition, and Strategic Goals & Strategies Recognition.

III.Consent Agenda (Voice Vote)

Note: All matters listed below on the Consent Agenda are considered under one motion and enacted by one motion. There should be no separate discussion. If such discussion is desired, any item may be removed from the Consent Agenda and then considered separately under Section VI: New Business.

1. 1.Approve the February 21, 2023, regular meeting minutes and the February 22, 2023 special meeting minutes as written.

IV.New Business

City Manager Department

• 1.The City of Arkansas City will hold a public hearing for the purpose of evaluating the performance of the Grant No. 21-PF-002 for the purpose of street improvements consisting of milling and overlay of Summit Street from Kansas Ave to Radio Lane. 

• 2.Authorize the Mayor, or Mayor’s designee, to sign the appropriate documentation to close out Community Development Block Grant (CDBG) No. 21-PF-002.

• 3.A Resolution authorizing the City of Arkansas City to approve a bid submitted by New Windows For America, to install vinyl siding, a new roof, a new storm door (front & back), new guttering, build a new cellar door, new windows, install a new guardrail, install a radon mitigation system, and secure electrical at 1209 W. Oklahoma, for an amount not to exceed $40,000. (Voice Vote)

• 4.A Resolution authorizing the City of Arkansas City to approve a bid submitted by Arambula Construction Company, to install vinyl siding, a new storm door (front & back), new guttering, new windows, and secure electrical at 1328 W. Oklahoma, for an amount not to exceed $20,123.  (Voice Vote)

• 5.Consider a Resolution authorizing the City of Arkansas City to approve a bid submitted by New Windows For America, LLC to install vinyl siding, a new roof, new guttering, new windows, install a new guardrail, and secure electrical at 1417 N. 10th, for an amount not to exceed $25,000.  (Voice Vote)

• 6.A Resolution authorizing the City of Arkansas City to approve a bid submitted by New Windows For America, LLC to install vinyl siding, new storm door (front & back), new guttering, new windows, install a new guardrail, and secure electrical at 1422 W. Oklahoma, for an amount not to exceed $26,050.  (Voice Vote)

• 7.A Resolution authorizing the City of Arkansas City to approve a bid submitted by Arambula Construction Company, to install vinyl siding, new storm door (front & back), new guttering, new window, and secure electrical at 1507 N. 10th, for an amount not to exceed $21,276.  (Voice Vote)

• 8.An Ordinance adopting the 2022 Comprehensive Plan and Future land use maps for the City of Arkansas City, Kansas; incorporating such plan and maps by reference pursuant to K.S.A. 12-741 et seq., K.S.A. 12-3009:3012 and K.S.A. 12-3301:3302. (Roll call vote)

Fire/EMS Department

• 1.More information will be available at the meeting regarding a Resolution to purchase a Tanker Fire Truck though a HGAC contract. Supporting documents enclosed. 

Police Department

• 1.Explain the Kansas Law Enforcement Accreditation Program (KLEAP) the police department is undertaking for the next 2 years.

Public Services Department

• 1.A Resolution authorizing an annual Government Rental Agreement with PrairieLand Partners, LLC of Winfield, KS to rent a 6M/R John Deere Tractor, for an 8-month/300-hour term, for an amount not to exceed $7,950 per year. (Voice Vote)

• 2.A Resolution authorizing the purchase of a Land Pride RCM5715 Rotary Cutter - 1000 PTO from Wichita Tractor Company, for an amount not to exceed $29,100.00.(Voice Vote)

V.Items for Discussion by City Commissioners

VI.Comments from the Audience for Items not on the Agenda

The public will be allowed to speak on issues or items that are not scheduled for discussion on the agenda.  Individuals should address all comments and questions to the Commission.  Comments should be limited to issues and items relevant to the business of the Governing Body.  The Commission will not discuss or debate these  items, nor will the Commission make decisions on items presented during this time.  Each person will be limited to three (3) minutes.

VII.Financial Summary

VIII.Adjournment