Regular Town Council Meeting *NOTE THURSDAY* 09/10/2026 06:00 PM

COMMENCEMENT, INVOCATION, AND PLEDGE OF ALLEGIANCE

The Town of Apex values and celebrates diversity and inclusion.  We see diversity as a strength that binds our community together – inviting members from different faith communities to deliver the invocation at the beginning of our Council meetings, supports this unity.  Recognizing that not everyone practices the same traditions, we welcome you to have a private moment of silence.

Please stand as you are able for the Pledge of Allegiance.

• 1.Mayor Jacques K. Gilbert 

  In recognition of Patriot Day and the 25th anniversary of September 11, 2001, members of the Apex Police Department and Apex Fire Department will present the colors at the opening of the Regular Town Council Meeting on Thursday, September 10, 2026.

ANNOUNCEMENTS AND PETITIONS BY THE GOVERNING BODY

Members of the governing body may use this time to share updates on a variety of different topics
or submit petitions for future consideration with the entire board and the community.

ADOPTION OF THE MEETING AGENDA

The Mayor will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda

 prior to Council actions. Items to be pulled or added should be submitted to the Town Clerk in advance of the meeting.

CONSENT AGENDA

All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda,
and without discussion. If a Council Member requests discussion of an item, the item may be removed from the
Consent Agenda and considered separately. The Mayor will present the Consent Agenda
to be set prior to taking action on the following items:

• CN1Jonathan Jacobs, P.E., Director

  Motion to approve Amendment No. 4 to the FDM Tools and Field Tools Solution Agreement between the Town of Apex and Itron, Inc., extending the agreement through July 31, 2027, approve the inclusion of indemnification language, and authorize the Town Manager, or their designee, to execute the amendment on behalf of the Town.

• CN1 - Coversheet - Agreement - Itron, Inc. - Utility Software Support Technology Services - Amendment No. 4 FDM Tools and Field Tools Solution through July 31, 2027.pdf (0.09 MB)
• CN1-A1: CONT-2022-059 – Original Contract between TOA and Intron – Collection of Meter Reads.pdf (8.36 MB)
• CN1-A2: CONT-2023-101 – Amendment No. 1 – TOA and Intron – Collection of Meter Reads.pdf (2.15 MB)
• CN1-A3: CONT-2024-115 – Amendment No. 2 – TOA and Intron – Collection of Meter Reads.pdf (24.25 MB)
• CN1-A4: CONT-2025-238 – Amendment No. 3 – TOA and Intron – Collection of Meter Reads.pdf (0.83 MB)
• CN1-A5: Revised Quote - Intron – Collection of Meter Reads.pdf (0.02 MB)
• CN1-A6: Proposed Amendment No. 4 - TOA and Intron – Collection of Meter Reads.pdf (0.04 MB)

• CN2Kathy Moyer, Director

  Motion to approve an agreement between Norfield Development Partners, LLC and the Town of Apex for the renewal of Locator LOGiX software used for utility locating services, in the amount of $8,502.73, through September 12, 2027, and authorize the Town Manager, or their designee, to execute the agreement on behalf of the Town.

• CN2 - Coversheet - Agreement - Norfield Development Partners, LLC - Continuation of Locator Logix Software for Electric and Water Lines - September 13, 2026 through September 12, 2027.pdf (0.09 MB)
• CN2-A1: Agreement – Subscription Agreement - Norfield Development Partners, LLC - Continuation of Locator Logix Software for Electric and Water Lines - September 13, 2026 through September 12, 2027.pdf (1.47 MB)

• CN3Katie Schwing, Senior Planner – Long Range Transit

  Motion to approve, and to authorize the Town Manager to sign and execute, four (4) transit funding agreements with Research Triangle Regional Public Transportation Authority, d/b/a GoTriangle (GoTriangle) and the Capital Area Metropolitan Planning Organization (CAMPO), concerning funding for transit projects:

  • General Operating Agreement for Bus Operations – Community Funding Area Program: GoApex Route 1: Fixed-Route Circulator
  • General Capital Funding Agreement Community Funding Area Program for Bus Infrastructure: GoApex Route 1: FY27 Bus Stop Improvements and New Bus Stop Construction
  • General Capital Funding Agreement Community Funding Area Program for Capital Planning: Mobility Solutions Study
  • General Capital Funding Agreement for Bus Infrastructure: Apex Mobility Hub Phase 1 Final Design

• CN3 - Coversheet - Agreements - Research Triangle Regional Public Transportation Authority, d/b/a GoTriangle (GoTriangle) and the Capital Area Metropolitan Planning Organization (CAMPO) – Go Apex Route 1: Fixed Route Circulator and FY2027 Bus Stop Improvements and New Bus Stop Construction.pdf (0.10 MB)
• CN3-A1: General Operating Agreement for Bus Operations – Community Funding Area Program: GoApex Route 1: Fixed-Route Circulator.pdf (0.06 MB)
• CN3-A2: Exhibit A - General Operating Agreement for Bus Operations – Community Funding Area Program: GoApex Route 1: Fixed-Route Circulator.pdf (0.04 MB)
• CN3-A3: General Capital Funding Agreement Community Funding Area Program for Bus Infrastructure: GoApex Route 1: FY27 Bus Stop Improvements AND New Bus Stop Construction.pdf (0.06 MB)
• CN3-A4: Exhibit A - General Capital Funding Agreement Community Funding Area Program for Bus Infrastructure: GoApex Route 1: FY27 Bus Stop Improvements AND New Bus Stop Construction.pdf (0.04 MB)
• CN3-A5: General Capital Funding Agreement Community Funding Area Program for Capital Planning: Mobility Solutions Study.pdf (0.04 MB)
• CN3-A6: Exhibit A – General Capital Funding Agreement Community Funding Area Program for Capital Planning: Mobility Solutions Study.pdf (0.03 MB)
• CN3-A7: General Capital Funding Agreement for Bus Infrastructure: Apex Mobility Hub Phase 1 Final Design.pdf (0.04 MB)
• CN3-A8: Exhibit A - General Capital Funding Agreement for Bus Infrastructure: Apex Mobility Hub Phase 1 Final Design.pdf (0.04 MB)

• CN4Russell H. Dalton, P.E., Traffic Engineering Manager

  Motion to approve a Transportation Infrastructure Reimbursement Agreement for the Town of Apex to reimburse the Town of Holly Springs $100,000 toward the design and installation of a pedestrian hybrid beacon traffic signal at the Middle Creek Greenway crossing of Sunset Lake Road and authorize the Town Manager, or their designee, to execute the agreement on behalf of the Town.

• CN4 - Coversheet - Agreement – Transportation and Infrastructure Reimbursement Agreement – Design and Installation of a Pedestrian Hybrid Beacon Traffic Signal at Middle Creek Greenway Grossing of Sunset Lake Road – Reimbursing the Town of Holly Springs $100,000.pdf (0.10 MB)
• CN4-A1: Agreement – Transportation and Infrastructure Reimbursement Agreement – Design and Installation of a Pedestrian Hybrid Beacon Traffic Signal at Middle Creek Greenway Grossing of Sunset Lake Road – Reimbursing the Town of Holly Springs $100,000.pdf (0.04 MB)

• CN5Don Reeves, Sustainability Program Coordinator

  Motion to ratify the oral agreement between the Town of Apex and Enpira Inc. for energy management software licensing and related professional services beginning July 1, 2026, through June 30, 2027, in an amount not to exceed $25,000, and authorize the Town Manager, or their designee, to execute the written agreement on behalf of the Town.

• CN5 - Coversheet - Agreement Ratification - Enpira, Inc. - Energy Management Software Licensing - July 1, 2026 through June 30, 2027.pdf (0.09 MB)
• CN5-A1: Standard Services Agreement - Agreement Ratification - Enpira, Inc. - Energy Management Software Licensing - July 1, 2026 through June 30, 2027.pdf (0.04 MB)

• CN6Trevor Materasso, Deputy Chief of Police

  Motion to ratify the oral agreement between the Town of Apex and Motorola Solutions, Inc. for radio system maintenance, support, and related services beginning August 1, 2026, through July 31, 2027, in an amount not to exceed $117,194.05, and authorize the Town Manager, or their designee, to execute the written agreement on behalf of the Town.

• CN6 - Coversheet - Agreement Ratification - Motorola Solutions, Inc. - August 1, 2026 through July 31, 2027 - Radio Equipment for Various Town Departments.pdf (0.09 MB)
• CN6-A1: Agreement – Service Agreement between TOA and Motorola Solutions Radio Equipment for Various Town Departments – through July 31, 2027.pdf (0.32 MB)

• CN7Amir Nezarati, Transportation Engineering Manager

  Motion to conditionally award the construction contract for the BL-0047 Downtown Safe Routes to School & Transit Connections Project to Hollins Construction Services, Inc., as the lowest responsible, responsive bidder, in an amount not to exceed $2,422,856.00, subject to concurrence by the North Carolina Department of Transportation; authorize a construction contingency of 10%, or $242,285.60; and authorize the Town Manager, or their designee, to execute the contract and related documents on behalf of the Town.

• CN7 - Coversheet - Construction Contract - Hollins Construction Services, Inc. - Downtown Safe Routes to School and Transit Connections (BL-0047).pdf (0.10 MB)
• CN7-A1: Construction Contract - Hollins Construction Services, Inc. - Downtown Safe Routes to School and Transit Connections (BL-0047).pdf (0.30 MB)
• CN7-A2: Bid Tabulation - Hollins Construction Services, Inc. - Downtown Safe Routes to School and Transit Connections (BL-0047).pdf (0.11 MB)

• CN8Allen Coleman, Town Clerk

  Motion to approve, as submitted or amended, Meeting Minutes from the following meetings:

  • August 07, 2026 – Special Town Council Meeting Minutes
  • August 08, 2026 – Special Town Council Meeting Minutes
  • August 11, 2026 – Regular Town Council Meeting Minutes
  • August 25, 2026 – Regular Town Council Meeting Minutes
• CN8 - Coversheet - Council Meeting Minutes - Various.pdf (0.10 MB)

• CN9Allen Coleman, Town Clerk

  Motion to confirm the following Council Committee agenda items:

  • Tobacco Free Parks Discussion to Vibrant Community and Economic Vitality Council Committee
  • Electric Vehicle Charging Discussion to Responsible Development Council Committee
  • Potential Town Code and Unified Development Ordinance Amendments in Response to Session Law No. 2026-41 Discussion to Responsible Development and General Government, Fiscal Stewardship, and Internal Support Council Committee
  • Axon Dir Drone Program Contract Discussion to Public Safety Council Committee
  • Automatic License Plate Reader Program Discussion to Public Safety Council Committee
  • Council Policies Discussion to General Government, Fiscal Stewardship, and Internal Support Council Committee
• CN9 - Coversheet - Report of Council Committee Referrals.pdf (0.09 MB)
• CN9-A1: Council Committee Structure.pdf (0.11 MB)

TOWN COUNCIL COMMITTEE REPORTS

TOWN MANAGER’S REPORT

TOWN CLERK’S REPORT

PUBLIC ART MOMENT QUARTERLY

The quarterly public art moment spotlights local creativity, reflects community voices, and supports informed decisions that strengthen a vibrant and growing cultural landscape.  The purpose of this item is to bring awareness and appreciation of local artist.  

PROCLAMATIONS / SPECIAL PRESENTATIONS

• PR1Mayor Jacques K. Gilbert

  Proclamation recognizing Tuesday, September 15, 2026 through Thursday, October 15, 2026 as Hispanic Heritage Month in the Town of Apex and extending heartfelt gratitude to the Hispanic community within the Town of Apex for their passion for the success and growth of our Town and it's residents. 

• PR1 - Proclamation – Hispanic Heritage Month – September 15 through October 15, 2026.pdf (0.08 MB)

• PR2Mayor Jacques K. Gilbert

  Proclamation recognizing the Month of September, 2026, as "National Senior Center Month" in the Town of Apex and encouraging all adults ages 55 and over to visit our Senior Center Center to see all of the things it can offer you. 

• PR2 - Proclamation - National Senior Center Month 2026 - September 2026.pdf (0.08 MB)

• PR3Mayor Jacques K. Gilbert

  Proclamation recognizing Friday, September 11, 2026, as Patriot Day in the Town of Apex and urging all residents to join in our responsibility to keep the memory of those who perished, those who survived, and those who bravely responded alive. This year, we also honor this date on the 25th Anniversary. 

  BE IT FURTHER PROCLAIMED that, September 11, 2026, marks the 25th anniversary of the terrorist attacks of September 11, 2001,a solemn day in our nation’s history that forever changed the lives of countless Americans; and as we observe Patriot Day, we honor the memory of those who lost their lives, recognize the strength and resilience of those who survived, and pay lasting tribute to the first responders, service members, public servants, and everyday citizens whose extraordinary courage and selflessness emerged in the face of unimaginable tragedy

• PR3 - Proclamation – Patriot’s Day 2026 – Friday, September 11, 2026.pdf (0.08 MB)

• PR4Mayor Jacques K. Gilbert

  Proclamation recognizing Saturday, September 12, 2026 as Think Apex Day in the Town of Apex and encourage all residents to participate in one of the many service opportunities and always remember there is nothing we can't accomplish when we work together - this is Apex!

• PR4 - Proclamation - Think Apex Day 2026 - Saturday, September 12, 2026.pdf (0.08 MB)

• PR5Mayor Jacques K. Gilbert

  Proclamation recognizing Friday, September 18, 2026, as the 79th Birthday of the United States Air Force and extend gratitude to all individuals who have served our country in the United States Air Force, including Honorable Councilmember Edward Gray. 

• PR5 - Proclamation – United States Air Force Birthday – Friday, September 18, 2026.pdf (0.08 MB)

PUBLIC FORUM

Public Forum allows the public an opportunity to address the Mayor and Town Council.  The speaker is requested not to address items

that appear as Public Hearings.  The Mayor will recognize those who would like to speak at the appropriate time.

Large groups are asked to select a representative to speak for the entire group.

Comments must be limited to 3 minutes to allow others the opportunity to speak.

Members of the public are encouraged to view the Public Forum and Public Hearing Participation Guidelines. 

PUBLIC HEARINGS

• PH1Dianne Khin, Director

  Conduct a Public Hearing and consider possible motion to adopt an annexation ordinance on the Question of Annexation - Apex Town Council's intent to annex 3.03 +/- acres, located at 2412 Olive Chapel Road (PIN No. 0722-50-9118), Annexation No. 831, into the Town Corporate limits.

• PH1-A1: Annexation Ordinance - Annexation No. 831- 2412 Olive Chapel Road – 3.03 acres.pdf (0.04 MB)
• PH1 - Coversheet - Annexation No. 831 – 2412 Olive Chapel Road – 3.03 acres.pdf (0.10 MB)
• PH1-A6: Annexation Petition – Annexation No. 831 - 2412 Olive Chapel Road – 3.03 acres.pdf (4.08 MB)
• PH1-A2: Public Legal Notice – Annexation No. 831 – 2412 Olive Chapel Road – 3.03 acres.pdf (0.52 MB)
• PH1-A3: Legal Description – Annexation No. 831 - 2412 Olive Chapel Road – 3.03 acres.pdf (0.02 MB)
• PH1-A4: Aerial Map – Annexation No. 831 - 2412 Olive Chapel Road – 3.03 acres.pdf (1.48 MB)
• PH1-A5: Plat Map – Annexation No. 831 - 2412 Olive Chapel Road – 3.03 acres.pdf (2.44 MB)

REGULAR MEETING AGENDA

INFORMATION ITEMS

CLOSED SESSION

• CS1Karmen McGee, Director

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(6) to consider a personnel matter.

• CS1 - Closed Session - NCGS § 143-318.11(a)(6).pdf (0.09 MB)

• CS2Karmen McGee, Director

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(6) to consider a personnel matter.

• CS2 - Closed Session - NCGS § 143-318.11(a)(6).pdf (0.09 MB)

ADJOURNMENT