Regular Town Council Meeting 05/13/2025 06:00 PM

COMMENCEMENT

Call to Order | Invocation | Pledge of Allegiance

CONSENT AGENDA

All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda,
and without discussion. If a Council Member requests discussion of an item, the item may be removed from the
Consent Agenda and considered separately. The Mayor will present the Consent Agenda
to be set prior to taking action on the following items:

• CN1Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for June 24, 2025, on the Question of Annexation - Apex Town Council's intent to annex 37.98 acres project entitled Lawrence Property PUD, and located on Olive Chapel Road, Annexation No. 790, into the Town Corporate limits.

• CN1 - Coversheet - Annexation No. 790 - Lawrence Property PUD - Olive Chapel Road - 37.98 acres.pdf (0.09 MB)
• CN1-A1: Resolution Directing the Town Clerk to Investigate Petition Revised.pdf (0.10 MB)
• CN1-A2: Legal Description – Satellite Annexation No. 790 – Lawrence Property PUD.pdf (0.03 MB)
• CN1-A3: Aerial Map – Satellite Annexation No. 790 – Lawrence Property PUD.pdf (1.91 MB)
• CN1-A4: Plat Map – Satellite Annexation No. 790 – Lawrence Property PUD.pdf (3.74 MB)
• CN1-A5: Annexation Petition – Satellite Annexation No. 790 – Lawrence Property PUD.pdf (3.39 MB)

• CN2Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for May 27, 2025, on the Question of Annexation - Apex Town Council's intent to annex 40.72 acres project entitled New Hill Commons PUD, Annexation No. 793, into the Town Corporate limits.

• CN2 - Coversheet - Annexation No. 793 - New Hill Commons PUD - 40.72 acres.pdf (0.09 MB)
• CN2-A1: Resolution Directing the Town Clerk to Investigate Petition; Certificate of Sufficiency by the Town Clerk; Resolution Setting Date of Public Hearing.pdf (0.10 MB)
• CN2-A2: Legal Description – Annexation No. 793 – New Hill Commons PUD.pdf (0.03 MB)
• CN2-A3: Aerial Map – Annexation No. 790 – New Hill Commons PUD.pdf (1.74 MB)
• CN2-A4: Plat Map – Annexation No. 790 – New Hill Commons PUD.pdf (0.65 MB)
• CN2-A5: Annexation Petition – Annexation No. 790 – New Hill Commons PUD.pdf (0.70 MB)

• CN3Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for May 27, 2025, on the Question of Annexation - Apex Town Council's intent to annex 63.50 acres project entitled Grace Christian School, located at 308 Thorn Hollow Drive, Annexation No. 794, into the Town Corporate limits.

• CN3 - Coversheet - Annexation No. 794 - Grace Christian School - 308 Thorn Hollow Drive - 63.50 acres.pdf (0.09 MB)
• CN3-A1: Resolution Directing the Town Clerk to Investigate Petition; Certificate of Sufficiency by the Town Clerk; Resolution Setting Date of Public Hearing.pdf (0.10 MB)
• CN3-A2: Legal Description – Annexation No. 794 – Grace Christian School – 308 Thorn Hollow Drive.pdf (0.02 MB)
• CN3-A3: Aerial Map – Annexation No. 794 – Grace Christian School – 308 Thorn Hollow Drive.pdf (1.83 MB)
• CN3-A4: Plat Map – Annexation No. 794 – Grace Christian School – 308 Thorn Hollow Drive.pdf (1.29 MB)
• CN3-A5: Annexation Petition – Annexation No. 794 – Grace Christian School – 308 Thorn Hollow Drive.pdf (0.28 MB)

• CN4Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for May 27, 2025, on the Question of Annexation - Apex Town Council's intent to annex 23.979 acres project entitled Courtyards on Wimberly, located on Wimberly Road, Annexation No. 795, into the Town Corporate limits.

• CN4 - Coversheet - Annexation No. 795 - Courtyards on Wimberly - Wimberly Road - 23.979 acres.pdf (0.09 MB)
• CN4-A1: Resolution Directing the Town Clerk to Investigate Petition; Certificate of Sufficiency by the Town Clerk; Resolution Setting Date of Public Hearing.pdf (0.10 MB)
• CN4-A2: Legal Description – Annexation No. 795 – Courtyards on Wimberly – 23.979 acres.pdf (0.03 MB)
• CN4-A3: Aerial Map – Annexation No. 795 – Courtyards on Wimberly – 23.979 acres.pdf (1.67 MB)
• CN4-A4: Plat Map – Annexation No. 795 – Courtyards on Wimberly – 23.979 acres.pdf (0.66 MB)
• CN4-A5: Annexation Petition – Annexation No. 795 – Courtyards on Wimberly – 23.979 acres.pdf (3.80 MB)

• CN5Allen Coleman, Town Clerk

  Motion to approve, as submitted or amended, Meeting Minutes from the following meetings:

  April 8, 2025 – Regular Town Council Meeting Minutes

  April 15, 2025 - Town Council Work Session Minutes

  April 22, 2025 - Regular Town Council Meeting Minutes

• CN5 - Coversheet - Council Meeting Minutes - Various.pdf (0.09 MB)
• CN5-A1: DRAFT Minutes - April 8, 2025 – Regular Town Council Meeting Minutes.pdf (4.11 MB)
• CN5-A2: DRAFT Minutes - April 15, 2025 - Town Council Work Session Minutes.pdf (3.91 MB)
• CN5-A3: DRAFT Minutes - April 22, 2025 - Regular Town Council Meeting Minutes.pdf (1.76 MB)

• CN6Chris Johnson, Director

  Motion to approve an Encroachment Agreement between the Town of Apex and property owners, Prakash Munirajulu and spouse, Nirmala Narasimha, for a concrete driveway that will encroach 112 square feet (SF) onto the Public Sanitary Sewer Easement and authorize the Town Manager, or their designee, to execute on behalf of the Town.

• CN6 - Coversheet - Encroachment Agreement - 2528 Gold Hill Court.pdf (0.09 MB)
• CN6-A1: Encroachment Agreement - 2528 Gold Hill Court, New Hill NC.pdf (0.26 MB)
• CN6-A2: Exhibit A: Survey - 2528 Gold Hill Court, New Hill NC.pdf (0.06 MB)

• CN7Timothy Herman, Fire Chief

  Motion to approve a multi-year agreement between the Town of Apex and Wake County, effective July 1, 2025 through June 30, 2028, to provide Fire Protection Services in the unincorporated areas of the district (Hipex District) and authorize the Town Manager, or their designee, to execute on behalf of the Town.

• CN7 - Coversheet - Multi-Year Agreement - Wake County and Town of Apex - Municipal Fire Protection - July 1, 2025 through June 30, 2028.pdf (0.09 MB)
• CN7-A1: Municipal Fire Protection Agreement - Municipal Fire Protection - July 1, 2025 through June 30, 2028.pdf (0.32 MB)
• CN7-A2: Fire Protection Agreement Appendices - Municipal Fire Protection - July 1, 2025 through June 30, 2028.pdf (2.71 MB)

• CN8Joanna Helms, Director

  Motion to adopt an ordinance establishing a Social District in Downtown Apex, effective June 07, 2025.

• CN8 - Coversheet - Ordinance Amendment - Chapter 14 Offenses and Miscellaneous Provisions, Article I - Establish Social District - Downtown Apex.pdf (0.10 MB)
• CN8-A1: Ordinance Amendment - Chapter 14 Offenses and Miscellaneous Provisions, Article I - Establish Social District - Downtown Apex.pdf (0.20 MB)
• CN8-A2: Management Plan - - Chapter 14 Offenses and Miscellaneous Provisions, Article I - Establish Social District - Downtown Apex.pdf (0.59 MB)
• CN8-A3: Map - Chapter 14 Offenses and Miscellaneous Provisions, Article I - Establish Social District - Downtown Apex.pdf (0.82 MB)
• CN8-A4: Memo - Chapter 14 Offenses and Miscellaneous Provisions, Article I - Establish Social District - Downtown Apex.pdf (0.07 MB)

• CN9Steve Adams, Real Estate

  Motion to approve the acquisition of property located at 8421 Humie Olive Road in Apex, North Carolina,                                          for a purchase price of $437,410.00, to authorize the Town Attorney and Town Manager to make minor modifications to the Offer to Purchase and Contract not affecting the cost or acreage, and authorize the Town Manager or their designee to execute the Offer to Purchase and Contract and execute any other associated legal documents related to this acquisition.

• CN9 - Coversheet - Property Acquisition - 8421 Humie Olive Road - 1.81 acres.pdf (0.10 MB)
• CN9-A1: Offer to Purchase and Contract – Property Acquisition 0 Tingen Road – Apex, North Carolina.pdf (0.29 MB)
• CN9-A2: Possession After Closing Agreement - 8421 Humie Olive Road -Apex, North Carolina.pdf (0.57 MB)
• CN9-A3: Map from Wake County iMaps.pdf (0.78 MB)

• CN10Allen Coleman, Town Clerk

  Motion to approve the Apex Tax Report dated April 10, 2025.

• CN10 - Coversheet - Tax Report - March 2025.pdf (0.09 MB)
• CN10-A1: Tax Report for March 2025.pdf (0.07 MB)

UPDATES BY TOWN MANAGER

REGULAR MEETING AGENDA

Mayor Gilbert will call for additional Agenda items from Council or Staff and set the
Regular Meeting Agenda prior to Council actions.

PRESENTATIONS

• PR1Councilmember Terry Mahaffey, Sponsor

  Barbara Conroy Co-Founder and President of Apex Public School Foundation

  Presentation of the Peak S.T.A.R. Award for the 3rd Quarter of the 2024-2025 School Year.

• PR1 - Coversheet - Apex Public School Foundation - Quarterly Peak S.T.A.R. Awards - 3rd Quarter.pdf (0.09 MB)

• PR2Mayor Jacques K. Gilbert

  Several individuals will be recognized who assisted with a life saving situation at Pleasant Park. 

• PR3Mayor Jacques K. Gilbert

  Proclamation recognizing the Month of May 2025 as Asian American, Native Hawaiian, and Pacific Islander Month in the Town of Apex, and extend our appreciation to these communities for all their wonderful contributions to the Town and our great State. 

• PR3 - Proclamation - Asian American, Native Hawaiian, and Pacific Islander Month 2025.pdf (0.14 MB)

• PR4Mayor Jacques K. Gilbert 

  Proclamation recognizing the week of May 11 through May 17, 2025 as National Police Week and further proclaim Thursday, May 15, 2025 as Peace Officer's Memorial Day in the Town of Apex and invite residents to join me in extending appreciation to our police Officers and the sacrifices they make each and every day! 

• PR4 - Proclamation - National Police Week and Peace Officer's Memorial Day 2025 - Sunday May 11 through Saturday May 17, 2025.pdf (0.13 MB)

• PR5Berry Dunn McNeil and Parker LLC, Project Manager

  Receive as information an update on the Town’s Utility Billing Third Party review project.

• PR5 - Coversheet - Utility Billing Third Party Review Update.pdf (0.09 MB)

• PR6Benjamin Howell, AICP, Wake Transit Program Manager

  Katie Schwing, Senior Planner – Long Range Transit

  Receive information regarding the Draft Ten-Year Investment Strategy and Phase III Public Engagement effort for the Wake Transit Plan Update, led by CAMPO.

• PR6 - Coversheet - Wake Transit Plan Update, Draft Investment Strategy and Phas.pdf (0.10 MB)
• PR6-A1: Wake Transit Plan Update Phase III PowerPoint Presentation.pdf (3.50 MB)
• PR6-A2: Wake Transit Plan Update Executive Summary document.pdf (4.30 MB)

• PR7David Bohm, Executive Director

  Receive as information an update on various initiatives and programs of the Apex Chamber of Commerce. 

• PR7 - Coversheet - Apex Chamber of Commerce Update.pdf (0.09 MB)
• PR7-A1 PowerPoint Presentation - Apex Chamber of Commerce Update.pdf (3.38 MB)

PUBLIC FORUM

Public Forum allows the public an opportunity to address the Town Council.  The speaker is requested not to address items
that appear as Public Hearings scheduled on the Regular Agenda.  The Mayor will recognize those who would like to speak at the
appropriate time.  Large groups are asked to select a representative to speak for the entire group.
Comments must be limited to 3 minutes to allow others the opportunity to speak.

PUBLIC HEARINGS

NEW BUSINESS

• NB1Will Letchworth, P.E., Vice President of Transportation

  Shannon Cox, Long Range Planning Manager

  Possible motion to accept the Apex S-Line Mobility Hub Plan.

• NB1 - Coversheet - Apex S-Line Mobility Hub Plan Acceptance.pdf (0.09 MB)
• NB1-A1: Staff report - Apex S-Line Mobility Hub Plan Acceptance.pdf (0.41 MB)
• NB1-A2: Planning Board report to Town Council - Apex S-Line Mobility Hub Plan Acceptance.pdf (0.62 MB)

• NB2Allen Coleman, Town Clerk

  Receive as information an update on the resident advisory board ordinance amendments and the administrative policy.

• NB2 - Coversheet - Resident Advisory Board Process Update.pdf (0.09 MB)
• NB2-A1: DRAFT Ordinance Amendments – Various Section of the Town Code.pdf (0.06 MB)

CLOSED SESSION

• CS1Steve Adams, Real Estate and Utilities Acquisition Specialist

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(5) to discuss matters related to acquisition of real property. 

• CS1 - Coversheet - Closed Session - NCGS 143-318.11(a)(5).pdf (0.09 MB)

• CS2Steve Adams, Real Estate and Utilities Acquisition Specialist

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(5) to discuss matters related to acquisition of real property. 

• CS2 - Coversheet - Closed Session - NCGS 143-318.11(a)(5).pdf (0.09 MB)

• CS3Joanna Helms, Director

  Motion to enter into closed session pursuant to NCGS 143-318.11(a)(4) to discuss matters relating to the location or expansion of industries.

• CS3 - Coversheet - Closed Session - NCGS § 143-318.11(a)(4).pdf (0.09 MB)

• CS4Steve Adams, Real Estate and Utilities Acquisition Specialist

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(5) to discuss matters related to acquisition of real property. 

• CS4 - Coversheet - Closed Session - NCGS 143-318.11(a)(5).pdf (0.09 MB)

ADJOURNMENT