Regular Town Council Meeting 05/12/2026 06:00 PM| Apex, NC

COMMENCEMENT, INVOCATION, AND PLEDGE OF ALLEGIANCE

The Town of Apex values and celebrates diversity and inclusion. We see diversity as a strength that binds our community together – inviting members from different faith communities to deliver the invocation at the beginning of our Council meetings, supports this unity. Recognizing that not everyone practices the same traditions, we welcome you to have a private moment of silence.

Please stand as you are able for the Pledge of Allegiance.

ANNOUNCEMENTS AND PETITIONS BY THE GOVERNING BODY

Members of the governing body may use this time to share updates on a variety of different topics
or submit petitions for future consideration with the entire board and the community.

ADOPTION OF THE MEETING AGENDA

The Mayor will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda

prior to Council actions. Items to be pulled or added should be submitted to the Town Clerk in advance of the meeting.

CONSENT AGENDA

All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda,
and without discussion. If a Council Member requests discussion of an item, the item may be removed from the
Consent Agenda and considered separately. The Mayor will present the Consent Agenda
to be set prior to taking action on the following items:

CN1Russell H. Dalton, P.E., Traffic Engineering Manager

Motion to approve an Agreement between the North Carolina Department of Transportation (NCDOT) and the Town of Apex for the Town to reimburse up to 35% of the total estimated preliminary engineering and right-of-way acquisition costs for Project HL-0173, Operational Improvements at the Intersection of Olive Chapel Road and Apex Barbecue Road, in an amount not to exceed $447,860 based on estimated project costs of $1,279,600, and to reimburse 100% of actual preliminary engineering and right-of-way acquisition costs exceeding the estimated project amount, and to authorize the Town Manager, or their designee, to execute the agreement on behalf of the Town.

CN2Allen Coleman, Town Clerk

Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for Thursday, May 28, 2026, on the Question of Annexation - Apex Town Council's intent to annex 15.16 +/- acres, located at 1440 Wimberly Road (PIN No. 0722-68-1610) 2.08 acres, 1508 Wimberly Road (PIN No. 0722-68-2430) 2.24 acres, 8108 Jenks Road (PIN No. 0722-67-3959) 10.31 acres, and Wimberly Road Eastern Right-of-Way 0.52 acres, Annexation No. 813, into the Town Corporate limits.

CN3Adam Stephenson, Transportation Engineering Manager

A)Motion to award a construction contract between Roadworks Construction Company, LLC and the Town of Apex, for the Justice Heights Street Extension project, in the amount of $1,536,724.52, approve a 10% contingency be added to the project budget, and to authorize the Town Manager, or their designee, to execute the contract on behalf of the Town,

B)Motion to adopt Capital Project Ordinance Amendment 2026-12 to appropriate funds for the construction contract associated with the Justice Heights Street Extension Project.

CN4Allen Coleman, Town Clerk

Motion to approve, as submitted or amended, Meeting Minutes from the following meetings:
- April 14, 2026 – Regular Town Council Meeting Minutes
- April 16, 2026 – Town Manager’s Recommended Budget Presentation Fiscal Year 2026-27
- April 21, 2026 – Regular Town Council Work Session Meeting Minutes

CN5Allen Coleman, Town Clerk

Motion to approve the Apex Tax Report dated April 16, 2026.

CN5 - Coversheet - Tax Report – March 2026.pdf (0.10 MB)
CN5-A1: Tax Report for March 2026.pdf (0.51 MB)

CN6Allen Coleman, Town Clerk

Motion to adopt an amendment to the Apex Town Council’s Rules of Procedures to incorporate direction previously provided at the April 21, 2026, Town Council Work Session which clarified the Council Committee membership and the Role of the Council Committee Chair position.

CN7Bruce Venable, Planner III

Motion to approve the Statement of the Apex Town Council pursuant to G.S. 160D-605(a) addressing action on the Unified Development Ordinance (UDO) Amendments of April 28, 2026, proposed by staff.

TOWN COUNCIL COMMITTEE REPORTS

TOWN MANAGER’S REPORT

TM1Jon Griffin, Director

Receive as information an update on the Fiscal Year Ended June 30, 2025 Financial Audit.

TM1 - Coversheet - Fiscal Year Ending June 30, 2025 – Financial Audit Progress Update.pdf (0.09 MB)

TOWN CLERK’S REPORT

PUBLIC ART MOMENT QUARTERLY

The quarterly public art moment spotlights local creativity, reflects community voices, and supports informed decisions that strengthen a vibrant and growing cultural landscape. The purpose of this item is to bring awareness and appreciation of local artist.

PUBLIC FORUM

Public Forum allows the public an opportunity to address the Mayor and Town Council. The speaker is requested not to address items

that appear as Public Hearings. The Mayor will recognize those who would like to speak at the appropriate time.

Large groups are asked to select a representative to speak for the entire group.

Comments must be limited to 3 minutes to allow others the opportunity to speak.

Members of the public are encouraged to view the Public Forum and Public Hearing Participation Guidelines.

PROCLAMATIONS / SPECIAL PRESENTATIONS

PR1Mayor Jacques K. Gilbert

Proclamation recognizing the Month of May 2026 as Mental Health Awareness Month in the Town of Apex and encourage all residents to support efforts that promote mental wellness, reduce stigma, and foster a caring and connected community for all to thrive.

PR1 - Proclamation - Mental Health Awareness Month - May 2026.pdf (0.13 MB)

PR2Mayor Jacques K. Gilbert

Proclamation recognizing the week of Monday, May 11 through Sunday, May 17, 2026 as National Police Week and Friday, May 15, 2026 as Peace Officers Memorial Day in the Town of Apex and call upon all residents to express sincere gratitude for the hard work, determination, and dedication shown by the Apex Police Department, the best in the nation!

PR2 - Proclamation - National Police Week 2026 and Peace Officers Memorial Day – Monday, May 11 through Sunday, May 17, 2026, and Friday, May 15, 2026.pdf (0.13 MB)

PR3Mayor Jacques K. Gilbert

Proclamation recognizing the week of Sunday, May 17 through Saturday, May 23, 2026 as Public Works Week in the Town of Apex and call upon all residents to extend sincere appreciation to our Public Works staff fort he immensely positive impact they have on the quality of life in Apex. .

PR3 - Proclamation - Public Works Week 2026 - May 17 through May 23, 2026.pdf (0.13 MB)

PUBLIC HEARINGS

PH1Allen Coleman, Town Clerk

Conduct a Public Hearing and consider a possible motion on the Question of Annexation - Apex Town Council's intent to annex 14.75 acres, located at 3501 Highway 64 (PIN 0722-04-7650), Annexation No. 829, into the Town Corporate limits.

PH2Councilmember Edward Gray

Public Hearing to receive resident input regarding the formulation of the Fiscal Year 2026-2027 Annual Operating Budget. No staff presentation will be provided and no official action is expected by the Town Council.

PH2 - Coversheet - Annual Operating Budget Public Hearing Fiscal Year 2026-2027.pdf (0.10 MB)

REGULAR MEETING AGENDA

RM1Joshua Killian, Planner II

This item was continued from the March 24th Town Council Meeting. The Public Hearing was closed.
Possible motion concerning Rezoning Case No. 25CZ19 Camp Branch Lane. The applicant, Lennar Carolinas, LLC, seeks to rezone approximately 22.19 acres from Rural Residential (RR) to Medium Density-Conditional Zoning (MD-CZ) at 0 & 7104 Camp Branch Lane.

RM2John Mullis, Director

Discussion and possible motion to adopt an Ordinance amending Chapter 12 - Municipal Utilities and Services, Article V. - Yard Waste Collection section of the Code of Ordinances for the Town of Apex.

INFORMATION ITEMS

CLOSED SESSION

CS1Allen Coleman, Town Clerk

Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(1) to prevent the disclosure of information that is privileged or confidential.

CS1 - Coversheet - Closed Session - NCGS §143-318.11(a)(1).pdf (0.09 MB)

ANNOUNCEMENTS AND PETITIONS BY THE GOVERNING BODY Members of the governing body may use this time to share updates on a variety of different topicsor submit petitions for future consideration with the entire board and the community.

ADOPTION OF THE MEETING AGENDA The Mayor will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda prior to Council actions. Items to be pulled or added should be submitted to the Town Clerk in advance of the meeting.

TOWN COUNCIL COMMITTEE REPORTS

TOWN MANAGER’S REPORT

TOWN CLERK’S REPORT

PUBLIC ART MOMENT QUARTERLY The quarterly public art moment spotlights local creativity, reflects community voices, and supports informed decisions that strengthen a vibrant and growing cultural landscape. The purpose of this item is to bring awareness and appreciation of local artist.

PROCLAMATIONS / SPECIAL PRESENTATIONS

PUBLIC HEARINGS

REGULAR MEETING AGENDA

INFORMATION ITEMS

CLOSED SESSION

ADJOURNMENT

ANNOUNCEMENTS AND PETITIONS BY THE GOVERNING BODY

Members of the governing body may use this time to share updates on a variety of different topics
or submit petitions for future consideration with the entire board and the community.

ADOPTION OF THE MEETING AGENDA

The Mayor will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda

prior to Council actions. Items to be pulled or added should be submitted to the Town Clerk in advance of the meeting.

PUBLIC ART MOMENT QUARTERLY

The quarterly public art moment spotlights local creativity, reflects community voices, and supports informed decisions that strengthen a vibrant and growing cultural landscape. The purpose of this item is to bring awareness and appreciation of local artist.