Regular Town Council Meeting 03/25/2025 06:00 PM

COMMENCEMENT

Call to Order | Invocation | Pledge of Allegiance

CONSENT AGENDA

All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda,
and without discussion. If a Council Member requests discussion of an item, the item may be removed from the
Consent Agenda and considered separately. The Mayor will present the Consent Agenda
to be set prior to taking action on the following items:

• CN1Allen Coleman, Town Clerk  

  Motion to amend the 2025 Town Council Meeting Calendar.

• CN2John Mullis, Director 

  Motion to approve a Memorandum of Agreement (MOA) between Central Pines Regional Council (CPRC) and Town of Apex, effective July 1, 2024 through June 30, 2025, for the purpose of participating in the Solid Waste Consortium and to authorize the Town Manager, or their designee, to execute the agreement on behalf of the Town.

• CN3Russell Dalton, PE, Traffic Engineering Manager

  Motion to approve a Traffic Review and Inspection Agreement between North Carolina Department of Transportation (NCDOT) and the Town of Apex, for review and inspection of a new signal installation at Old US 1 and Holland Road/Friendship Road interstation and authorize the Town Manager or their designee, to execute on behalf of the Town.

• CN4Lori Avent

  Motion to authorize the Apex Town Manager or his designee to accept the 3M/Dupont and Tyco/BASF PFAS litigation settlement’s “Terms and Conditions of Accepting Payments from the AFFF Public Water System Settlement Program”.

• CN5Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for April 08, 2025, on the Question of Annexation - Apex Town Council's intent to annex 7.243 acresproject entitled Janix South, and located on Jenks Road, Annexation No. 792, into the Town Corporate limits.

• CN6Amanda Grogan

  Motion to approve Capital Project Ordinance Amendment 2025-10 and Capital Project Ordinance Amendment 2025-11 allocating debt proceeds and interest earnings for facility and recreation projects.

• CN7Allen Coleman, Town Clerk

  Motion to approve, as submitted or amended, Meeting Minutes from the following meetings:

  February 25, 2025 – Regular Town Council Meeting Minutes

• CN8Allen Coleman, Town Clerk

  Motion to approve the Apex Tax Report dated February 24, 2025.

PRESENTATIONS

• PR1Mayor Jacques K. Gilbert 

  Proclamation recognizing Tuesday, March 25, 2025, as Apex Rotarian Day in the Town of Apex, and call upon all residents to show appreciation to the Apex Rotarians for their community spirit, determination, and excellence in all that they do. 

• PR2Mayor Jacques K. Gilbert 

  Proclamation recognizing the Month of April 2025 as "National Volunteer Month" in the Town of Apex, and extend our sincerest appreciation to all those who volunteer their time and abilities to help make our community a better place. 

• PR3Mayor Jacques K. Gilbert

  Special recognition for the Cheer Partner Stunt Team who achieved 2025 State Champions Status.

• PR4Mayor Jacques K. Gilbert

  Special recognition for the 2024-2025 Men's 100 Backstroke State Champion at Apex High School, Mr. Abhay Tharakan. 

• PR5EnterTextHere

• PR6John Mullis, Director

  Receive as information an update on the Town’s Yard Waste Program and provide guidance as deemed appropriate or necessary. 

REGULAR MEETING AGENDA

Mayor Gilbert will call for additional Agenda items from Council or Staff and set the
Regular Meeting Agenda prior to Council actions.

PUBLIC FORUM

Public Forum allows the public an opportunity to address the Town Council.  The speaker is requested not to address items
that appear as Public Hearings scheduled on the Regular Agenda.  The Mayor will recognize those who would like to speak at the
appropriate time.  Large groups are asked to select a representative to speak for the entire group.
Comments must be limited to 3 minutes to allow others the opportunity to speak.

PUBLIC HEARINGS

OLD BUSINESS

• OB1Joanna Helms, Director

  Receive as information an update on the Social District for the Town of Apex and provide direction to staff on various elements that are needed to move forward

UNFINISHED BUSINESS

NEW BUSINESS

• NB1Allen Coleman, Town Clerk  

  Consider the modifying the Town Council Committee Structure to align with the Town’s Strategic Game Plan. 

• NB2Allen Coleman, Town Clerk  

  Consider modifying the Town Council Regular Meeting Agenda Format and possible motion to adopt the recommended changes effective July 1, 2025. 

UPDATES BY TOWN MANAGER

CLOSED SESSION

• CS1Allen Coleman, Town Clerk

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(1) to prevent the disclosure of information that is privileged or confidential.

• CS2Mayor Pro-Tempore Ed Gray

  Possible motion to enter into closed session pursuant to NCGS § 143-318.11(a)(6) to consider a personnel matter.

ADJOURNMENT