Regular Town Council Meeting 10/13/2026 06:00 PM

COMMENCEMENT, INVOCATION, AND PLEDGE OF ALLEGIANCE

The Town of Apex values and celebrates diversity and inclusion.  We see diversity as a strength that binds our community together – inviting members from different faith communities to deliver the invocation at the beginning of our Council meetings, supports this unity.  Recognizing that not everyone practices the same traditions, we welcome you to have a private moment of silence.

Please stand as you are able for the Pledge of Allegiance.

ANNOUNCEMENTS AND PETITIONS BY THE GOVERNING BODY

Members of the governing body may use this time to share updates on a variety of different topics
or submit petitions for future consideration with the entire board and the community.

• APGB1Jacques K. Gilbert, Mayor

  Receive as information an overview of the current Resident Advisory Board Appointment Process.

ADOPTION OF THE MEETING AGENDA

The Mayor will call for additional Agenda items from Council or Staff and set the Regular Meeting Agenda

 prior to Council actions. Items to be pulled or added should be submitted to the Town Clerk in advance of the meeting.

CONSENT AGENDA

All Consent Agenda items are considered routine, to be enacted by one motion with the adoption of the Consent Agenda,
and without discussion. If a Council Member requests discussion of an item, the item may be removed from the
Consent Agenda and considered separately. The Mayor will present the Consent Agenda
to be set prior to taking action on the following items:

• CN1Brandon Roberson, Solid Waste Manager

  Motion to approve a Master Services Agreement (MSA) between the Town of Apex and Barbour Enterprises, Inc. (Towing & Truck Repair) for on-call hazmat fluid cleanup and towing of Town vehicles and equipment, effective through June 30, 2029, and to authorize the Town Manager, or their designee, to execute the MSA on behalf of the Town.

• CN2Erika Sacco, IT Director

  Motion to renew a Multi-year Agreement between Microsoft Corporation and Town of Apex, for continued government volume licensing of Microsoft productivity Town-wide, effective through October 31, 2029, and authorize the Town Manager, or their designee, to execute on behalf of the Town.

   

• CN3Jamila Godfrey, Assistant Director

  Motion to ratify the oral agreement with ePACT Network Ltd and Town of Apex, for services beginning September 1, 2026, approve Addendum No. 1 to the Subscription Agreement for continued services through August 31, 2027, in the amount of $4,125, and authorize the Town Manager, or their designee, to execute on behalf of the Town.

• CN4Trevor Materasso, Deputy Chief

  Motion to ratify the oral agreement with Intrado Life & Safety Inc, with the Town of Apex, for ECaTS MIS and Text-to-911 Reporting services for the Apex Police Department’s Public Safety Communications Center and approve the agreement in the total amount of $13,079.88, effective July 1, 2025, through June 30, 2027, and authorize the Town manager or their designee, to execute on behalf of the Town.

• CN5Allen Coleman, Town Clerk

  Motion to adopt a Resolution Directing the Town Clerk to Investigate Petition Received, to accept the Certificate of Sufficiency by the Town Clerk, and to adopt a Resolution Setting the Date of a Public Hearing for Tuesday, October 27, 2026, on the Question of Annexation - Apex Town Council's intent to annex 8.93  +/- acres, located at 1409 Goodwin Road (PIN No. 0722-27-6466), Annexation No. 836, into the Town Corporate limits.

• CN6Michael Deaton, P.E., Special Projects Manager

  Motion to award the construction contract to J. Cumby Construction and Town of Apex, for the construction of the Big Branch 2 Pump Station Project, and to authorize the Town Manager, or their designee, to execute the contract on behalf of the Town. 

• CN7Allen Coleman, Town Clerk

  Motion to approve, as submitted or amended, Meeting Minutes from the following meetings:

  • August 13, 2026 – Town Council Work Session Meeting Minutes
  • August 18, 2026 – Town Council Work Session Meeting Minutes

• CN8Shweta Nanekar, Parks Planning Manager

  1. Motion to approve a commitment of future matching funds, contingent upon grant award, for the Town’s Land and Water Conservation Fund (LWCF) grant application to pursue up to $750,000 in grant funding for major park improvements, including playground renovations and Americans with Disabilities Act (ADA) accessibility improvements at Apex Community Park; and,
  2. Motion to authorize Town staff to finalize, submit, and administer the LWCF grant application in coordination with state partners; and,
  3. Motion to authorize the Mayor as the Chief Elected Official of the Town to execute the required LWCF Basic Facts and Assurances form and associated project exhibit maps.

• CN9Jonathan K. Jacobs, P.E., CFM, Director

  Motion to adopt an ordinance amending Section 12-21(c) of the Town of Apex Code of Ordinances to expand allowance of out-of-town water and/or sewer to customers. 

• CN10Craig Setzer, Director

  Motion to amend the Code of Ordinances, Sec 15-6 Opening and closing town parks; remaining in parks after closing; forfeiture of right to use park to set the opening time to 5:30am for designated parks

• CN11Joshua Killian, Planner III

  Motion to approve the Statement of the Town Council and Ordinance for Rezoning Application No. 26CZ06, VertexSquare LLC, applicant, for the property located at 3208 US 64 Highway West (PIN 0722368361).

• CN12Allen Coleman, Town Clerk

  Motion to approve the Apex Tax Report dated September 17, 2026.

TOWN COUNCIL COMMITTEE REPORTS

• CR1Jacques K. Gilbert, Mayor, Public Safety Committee Chair

  Edward Gray, Public Safety Committee Member

  Receive as information an update on the Public Safety Committee meeting held on Thursday, October 01, 2026.

• CR2Mayor Jacques K. Gilbert, Public Safety Committee Chair

  Trevor Materasso, Deputy Chief

  Discussion and possible motion to approve the First Amendment to the Master Services and Purchasing Agreement between Axon Enterprise, Inc and Town of Apex, effective through June 30, 2030, to expand the Apex Police Department's technology platform by adding Axon Air DroneSense software and an Axon Interview Room System, and authorize the Town Manager, or their designee, to execute on behalf of the Town.

TOWN MANAGER’S REPORT

TOWN CLERK’S REPORT

PUBLIC ART MOMENT QUARTERLY

The quarterly public art moment spotlights local creativity, reflects community voices, and supports informed decisions that strengthen a vibrant and growing cultural landscape.  The purpose of this item is to bring awareness and appreciation of local artist.  

PROCLAMATIONS / SPECIAL PRESENTATIONS

• PR1Mayor Jacques K. Gilbert

  Proclamation recognizing the month of October 2026 in the Town of Apex as Breast Cancer Awareness Month and encourage all residents to become educated about the early signs and causes of breast cancer and it's effective treatments.   

• PR2Mayor Jacques K. Gilbert

  Proclamation recognizing the month of October 2026 in the Town of Apex as Domestic Violence Awareness Month and encourage all residents to support victims and the work of public and private entities that strive to provide the best coordinated response in our community, sending a clear message to abusers that domestic violence is not tolerated in the Town of Apex.

• PR3Mayor Jacques K. Gilbert

  Proclamation recognizing the month of October 2026 in the Town of Apex as Down Syndrome Awareness Month and encouraging all residents to work together to promote and respect the inclusion of individuals with Down Syndrome and to celebrate their accomplishments and contributions. 

PUBLIC FORUM

Public Forum allows the public an opportunity to address the Mayor and Town Council.  The speaker is requested not to address items

that appear as Public Hearings.  The Mayor will recognize those who would like to speak at the appropriate time.

Large groups are asked to select a representative to speak for the entire group.

Comments must be limited to 3 minutes to allow others the opportunity to speak.

Members of the public are encouraged to view the Public Forum and Public Hearing Participation Guidelines. 

PUBLIC HEARINGS

• PH1Dianne Khin, Director

  Conduct a Public Hearing and consider possible motion to adopt an annexation ordinance on the Question of Annexation - on the Question of Annexation - Apex Town Council's intent to annex 3.60 +/- acres, Apex Medical Center located at 1405 Zeno Road (PIN No. 0732-83-6597 and 1407 Zeno Road PIN No. 0732-83-4782), Annexation No. 797, into the Town Corporate limits.

• PH2Dianne Khin, Director

  Conduct a Public Hearing and consider possible motion to adopt an annexation ordinance on the Question of Annexation - on the Question of Annexation - Apex Town Council's intent to annex 22.19 +/- acres, located at 0 Camp Branch Lane (PIN No. 0731-14-2050) and 7104 Camp Branch Lane (PIN No. 0731-14-0691), Annexation No. 837, into the Town Corporate limits.

• PH3Joanna Helms, Director

  Motion to continue the Public Hearing regarding the proposed economic development incentive for Project Buffer to the November 10, 2026, Town Council Meeting.

• PH4Allen Coleman, Town Clerk

  Public Hearing and possible motion to adopt an order closing a right-of-way (ROW) on a portion of Chapel Ridge Road, related to the Chapel Ridge North Development.

• PH5June Cowles, Senior Planner

  Public hearing and possible motion concerning Rezoning Application No. 25CZ24 N. Salem Street Mixed-Use PUD.  The applicants, Merit Group, LLC and Matthew Carpenter, Parker Poe, seek to rezone approximately +32.35 acres from Residential Agricultural (RA), Rural Residential (RR), & Planned Commercial-Conditional Zoning (PC-CZ #15CZ02) to Planned Unit Development-Conditional Zoning (PUD-CZ). The proposed rezoning is located at 0, 1201, 1205, 1207, 1301, 1303, 1401, 1403, 1405, 1409 N. Salem St. & 0 Charlion Downs Ln.   

• PH6Amanda Bunce, Assistant Planning Director

  Public Hearing and possible motion regarding amendments to the Unified Development Ordinance (UDO) regarding the method of board appointments.

REGULAR MEETING AGENDA

• RM1Allen Coleman, Town Clerk

  Discussion and consider a possible motion to adopt the ordinance amending the Town Code of Ordinances to update the Resident Advisory Board appointment process for the Environmental Advisory Board, Culture and Arts Advisory Board, Multimodal Transportation Advisory Board, and Parks and Recreation Advisory Board consistent with the proposed amendment to the Town’s Unified Development Ordinance (UDO).

• RM2Allen Coleman, Town Clerk

  Upon voting by ballot as outlined in the Apex Town Council Rules of Procedures, appoint one individual to serve in a Regular Member Position on the Culture and Arts Advisory Board (CAAB) for a partial term effective September 1, 2026, through June 30, 2027.  This position was previously occupied by Ranjit Hota.

• RM3Allen Coleman, Town Clerk

  Upon voting by ballot as outlined in the Apex Town Council Rules of Procedures, appoint one (1) individual to serve in a Regular Member Position on the Multimodal Transportation Advisory Board (MTAB), for a partial term effective October 1, 2026, through July 31. 2027. This position was previously occupied by Wendy Perry.

   

• RM4Allen Coleman, Town Clerk

  Upon voting by ballot as outlined in the Apex Town Council Rules of Procedures, appoint one (1) individual to serve in the Senior 55+ position on the Parks and Recreation Advisory Board (PRAB) for a two-year term effective October 1, 2026, through September 30, 2028 (Full Term).  This position was previously occupied by Mary Lee Blatchford.

• RM5Allen Coleman, Town Clerk

  Upon voting by ballot as outlined in the Apex Town Council Rules of Procedures, appoint one (1) individual to serve in a Regular Corporate Limits Member position on the Planning Board for a full two (2) year term expiring September 30, 2028.

  Per Council policy, candidates must be interviewed to be considered eligible for appointment consideration.  The following individuals have been interviewed: Kyrone Nebolisa and Tianduo Zhang.

INFORMATION ITEMS

CLOSED SESSION

ADJOURNMENT